Katie Bunschoten and the team at Certum Solutions discusses bookkeeping and accounting topics, as well as software tips and explanations.
Certum Solutions is a Better Business Bureau A+ Accredited Software Solution Provider. As an Elite QuickBooks Solution Provider, our decades of experience go to work for you in order to help with some of the following: • Software Purchase & Implementation • Software Staff Training • Workflow Development & Integration • Bookkeeping and Fractional Controller Services • Business Consulting
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Hi! I don’t understand if I missed something but where is it shown how to setup the integration? Can this be done in Quickbooks Plus? Why is it reserved for Quickbooks Advanced if it’s an external app?
Good afternoon, I had to go back to my clients sales and calculate sales tax that was not broken out, (a total fee was charged for the taxable service)and reduce the total sales and create the liability i have a sales tax payable but I dont have it listed to the NJ Div of taxation. Is this a journal entry fix to move it from one liability to the other or are there things in the system that need to be addressed?
@@CertumSolutions Thank you for your assistance since the sales transactions came through initially without the tax module being properly set up would i need to journal those sales?
You will show the check there when doing receive payments and the reference number is the check number. The items in undeposited funds are the received payments you’ve booked to go to undeposited funds instead of straight to the bank account
@@CertumSolutions Okay. I noticed that when I entered an invoice, I was able to put it into undeposited funds. After that I make the batched bank deposit in QBO and send the checks to the bank?
an invoice should not post directly to undeposited funds. Undeposited funds is for the receipt of the money used to pay the invoice. An invoice should typically post to a revenue account.
Really enjoyed this video Katie! Just found your channel this morning and I have subscribed. Completely understand what you're saying about having a traditional brick-and-mortar office location. I started my bookkeeping business in January working from home like so many others I've seen on RU-vid. I truly understand how the aspect of WFH means less overhead with rental expense. Not doubting that one bit and for those that run their business from home, my hat's off to them!! I just signed my lease a week ago for my new office location downtown and I've had some ask me why would I take on the added expense? I view this choice as ROI vs an expense for two primary reasons. One is after months of research, I've found potential clients have more trust in a business brand that has a physical location. Granted, the majority of my work is online, same as when I was WFH, and the need for clients to visit the office is rare. But from a psychology aspect, business owners still feel more secure dealing with a service company with a physical office address. Case in point, when I first started marketing my business offering outsourced bookkeeping, payroll, and financial services virtually from my WFH location, all I heard was crickets. Now that I have announced my moving into my new downtown address office location, in the first week I've received half a dozen potential clients reach out looking for more information. Again, for me, the ROI is in brand trust. Second reason has a non-tangible value. I feel the need for proper Work/Life Balance is important. I noticed when I was WFH, I rarely took a break. Granted I'm still in start-up mode and putting a lot of hours, blood, sweat, and tears into the growth of my business, but I was feeling the burn out. By having my business in a different location instead of at my home, I can take breaks and detach myself on occasion as needed. I was worried I was going to run myself so ragged, that burning out would cause me to lose my passion of growing my business. A fire needs air to grow, but sometimes too much air can reduce the flame. Again, I enjoy your wonderful content and look forward to watching more of your videos!
Thank you so much for your thoughtful and insightful comment! I'm thrilled to hear that you enjoyed the video and have subscribed to the channel. Your perspective on having a traditional brick-and-mortar office location is really valuable and mirrors the experiences of many business owners. The balance between reducing overhead costs and building brand trust with a physical location is a common consideration. It's fantastic to hear that your new downtown office is already paying off in terms of client inquiries and trust. The point you made about work/life balance is equally important. It's true that working from home can blur the lines between personal and professional life, leading to potential burnout. Having a separate office space can indeed provide that much-needed mental break and help maintain passion and productivity. Thank you again for sharing your experiences and insights. It's comments like yours that foster a great community here. I look forward to hearing more from you and wish you continued success with your bookkeeping business!
Thank you so much for the reply!! I wanted to also personally respond. I fully agree!! Funny enough, we ended up buying the building this video was about and are opening our second this month. I also feel the ROI is there and is both tangible and intangible. I leave my laptop at work now and don’t have a computer at home and it is very freeing!!! Very much appreciate the subscribe as well. -KB
Leah, I watched your video and believe you can help me out. I'm one of those users of Windows Pro POS 18 (Single User) . POS system is out front (in my store) and I send my financials to my back office. As you know both PC (out front) and POS Financials (on this same PC and and in my back office. I been a Quick Books POS since 2010. So I up dated to POS 18 in 2018 after finding out Quick Books POS 2010 does not support Windows 10. Enough said about this. My POS works great for my stand alone store. My sales, my input of inventory, and the financial exchange. I use my own stand alone Merchant Services. So Quick Books POS and Financial software works great for me. Here is my problem. Since State of Ohio extended there free tax to all for 10 days (back to school) I decided to set my POS Work Station preferences to be tax exempt for all sales. That caused a problem in the Exchange and Update Summary Shown of the POS: Sales Receipt Sent: Problem Found (in Red) However, everything is being sent to the financial. How do I correct this and make this go away? Where it use to close automatically, now I have to close this prompt to close it manual. My name is Dave and I'm the owner of Day Cin Vacuums. I would really appreciate talking and asking your help me solve this error. Other than that, everything seems to be working well. I just seem to get Financial Exchange message to go away.
We honor what you do. We’d love to set up quickbooks for our non-profit organization. We’d love to know which Version better suits us, whether Quickbooks essentials or plus. We have a small staff of basically 4 to 5 people. What might you advise us please? Thank you kindly.
Hello! I think either could be helpful, but Plus includes budget functions. You can also look at Xero. If you email me via kbunschoten@certumsolutions.com I’m happy to go over options and we have a non-profit version as well with a demo on this channel. Thank you for the kind words. 😊
Hi, I am just a mom who was the only one left to volunteer to be a treaurer for our nonprofit. I'm nervous because I am new and unfamiliar with quickbooks. Although we are up to date with reconciliations, there are a lot of (I think) uncleared charges that may be duplicate entires or just....uncleared. How do I handle those charges and clean up our quickbooks account? I've found several videos but all of them are teaching regular business accounts.
Hello!! If you set up a call with me I am happy to give you a free consultation. It sounds like you are probably right. The reconciliation process is basically the same. Differences really come into play around accounts and reporting. My email is kbunschoten@certumsolutions.com. You need to be careful around correcting them if they hit closed periods.
On prem to hosted cloud won’t be much different. It will be the same file hosted. We use a trusted provider for hosting and can introduce you. Would not use the canned Rightworks hosting. My email is kbunschoten@certumsolutions.com if I can help with more questions!
Katie, Thanks for the video. Do you have one that goes more in-depth regarding sub items of items? In our electronics company we have several sub-assemblies to the assembly, and we use the build function. We don't use the sub assembly function right now. Thanks, Lisa
Hi Lisa! I will add this to my list! If you want, we can also schedule a meeting. I’m on vacation thru next week, but am back the week following, or if you contact our main email they can set you up as well. My eml is kbunschoten@certumsolutions.com.
@@CertumSolutions It was meant to be a compliment (I love her too!) And I realize this is an old video but I like your content better than other QBO content I've watched and I'm wondering what happened to the Workflow option. I cant find it.
I know I'm late to this party, but I go by the handle "Tinman" and I insist that you rewatch the Wizard of Oz. The Scare Crow didn't have a brain. The tinman wanted a heart. The Wizard showed the tinman that he already had heart, and the heart clock was a symbol to remind him of it. Thus the song lyric, "Oz never gave nothing to the Tinman, that he didn't already have."😂
The deadline is for support from Intuit and integrations; you should still have access to your data! We are here if you need any help switching to a new method! Just reach out to sales@certumsolutions.com
Self employed won’t have these features. You will probably need qbo essentials. We can help and confirm and provide a discount if you contact us. Kbunschoten@certumsolutions.com
If I use Quickbooks Desktop internally, strictly for my business books...no payroll, no checks, no banks, no online anything....can I continue using ??? I do not want my books online, I backup regularly to an external drive. I do not want Quickbooks in my business... help!
I will get an answer on this for you! Some editions will keep working, but connections and “extras” won’t connect. Our product team will have more specifics. I love the name of your business and it’s making me hungry! 🤤
I use mine for the same purpose. No payroll, checks or anything online. But I’ve got to upgrade, is there an edition I can still purchase outright & use without having to do the monthly or yearly fees??
I'm still using my Desktop 2021. I constantly get pop-ups from them and wait for them to do something to screw me over. Is there a way to log out of my desktop out from intuit so they can't do that? It's funny they won't give us support anymore, but they still inundate me with upgrading to the online version and paying 1000% more. I don't want my account online!
I enjoyed your video. I really like that you talk fast. It was refreshing. I watched the whole thing without pausing or fast forwarding. I just didn't get the answer to what I was looking for. Since the latest qbo update, the sales tax liability report lists the state as well as the counties. I was wondering if I need to add the numbers together or is the state portion included with the county numbers?
You are so nice, thank you!! It depends on what state you are in and if you have a combo tax or not. If you email me kbunschoten@certumsolutions.com I am happy to help you find it and check.
You are more than welcome, my dear!!! And I can’t wait until you have your debut as our construction pro considering all you do for our amazing clients!!!
Buildertrend is a good add on if you are in the market. You can also do workarounds like the video shows. Happy to talk further just email me kbunschoten@certumsolutions.com
Hello, I can't stand QB, which I've had for years, which is also why I'd like to switch from QB desktop to another desktop software that's designed for that purpose, so it's seamless, easy migration, almost identical, with built-in shipping manager, etc. Is there such a thing, & if so, which is the best? Thank you...
TLDR: QuickBooks Enterprise offers specialized features and support for construction companies to streamline processes, track job costs, and ensure accurate financial reporting. 00:00 🏗 QuickBooks Enterprise for contractors emphasizes the importance of change orders, with industry-specific additions and support for intercompany transactions. 03:34 🏗 Set up preferences and chart of accounts in QuickBooks Enterprise, use class tracking only when necessary, avoid opening balance fields and names items, use QuickBooks Payroll for job costing, and consider using kiosks on job sites for tracking. 11:21 🏗 Enable real-time integration, sales orders, barcode scanning, and landed costs in QuickBooks Enterprise for construction companies, while consulting with an advisor for specific setup needs. 18:04 🏗 It's important to keep transactions in one currency, set up QuickBooks payments, use job costing, consult with a CPA for accurate reporting, and consider sales tax compliance. 22:56 🔨 Set up QuickBooks Enterprise for construction accounting, including preferences, job costing, and cost centers, to streamline processes and ensure accurate reflection of construction job costs. 28:09 🏗 QuickBooks Enterprise 2023 introduces new item list categories and custom fields, different item types are important for tracking revenue and costs, and the video discusses various lists, new vendor features, managing customer groups, job cost reports, attaching files to contracts, navigating estimates, and viewing journal entries. 37:17 🏗 QuickBooks Enterprise for construction allows for efficient invoicing, payment tracking, and job costing, with multiple ways to organize customer profiles. 42:32 🏗 QuickBooks Enterprise for construction includes special fields for vendor information, paying bills, managing inventory, cycle counts, job cost reports, budgets, and forecasts.
i use QB desktop for basic bookkeeping for over 20 companies. online version you pay per compnay which would get very expensive. any recommendations? thanks
You can move up to enterprise and we have some great discounts on that and it’s a relatively easy transition, or we can talk about some other options depending on your business. We have several. Happy to talk if you email KBUNSCHOTEN@certumsolutions.com
I just have a question about the previous claim for sick leave and annual leave. Is it normal to keep deducting the previous sick/annual leave from the beginning balance and from the accrued on YTD? I got confused because, on my paycheck, my previous sick/annual leave claim still shows that was being deducted on YTD. So, every paycheck I lose the number of sick/annual leave balances. TY for your advance response.
Finally found a good youtube channel on running Quickbooks in NP Organizations. Liked and subscribed. Please keep bringing in more videos of Quickbooks for non-profit org. and slow , deliberate instructions without erratic or too quick (nervous) cursor movements. Thank you.
I need help ARCHIVING my W-2 forms from my list of things that I need to do. I printed on regular paper and gave to employees long ago. Just can't remove it from ACTIONS NEEDED screen. Can you advise please
QB Online Payroll is extremely frustrating! I am used to being able to make corrections to my payroll and this software doesn't allow me to do that. I have to contact the help desk and they put in a ticket to the back office - offline - payroll corrections team. I haven't ever been allowed to talk to the people actually making these corrections to MY books. The first time I did this, it took 9 months to get the correction made correctly. The second time I did this, they made the correction in the wrong year! and now I am trying to get them to reverse this. It is holding up my tax return. Three different people have assured me that this reversal request was put in with high priority. Today I find out that a request for reversal has never been made! If you run payroll - don't do it through QB Online.
