A question to the community with the hope that what I find difficult you find easy. In the URI mentioned in this contribution I am retrieving (trying to) a number of properties, some standard, some created myself. Yet the returned values only contain "null", e.g. "Key": "Category", "Value": null, "ValueType": "Null" As far as I can see values in "Site Collection Administration - Managed Properties" are the same for items showing values and items showing "null" even if input is present. Any idea what I am missing?
There are some pre created managed properties that you can use to map to your crawled properties of columns. Try using those. I have not experienced the null issue, hence not sure what’s the cause or fix for it.
@@RezaDorrani that exactly did the trick. To share with the community, I went into 'Site Collection Administration - Managed Properties' and searched for 'RefinableString' as I wanted to bring up custom text fields. Chose the first, then scrolled down to add a mapping. To get the property wanted searched for the custom field which in the search result shows with 'ows' prefix. Added more as required in same fashion. Then went to 'Search and Offline Availability' and rebuilt the index. Be patient there. Then edited the URI using the 'RefinableString' names.
If you're having trouble with parseJSON after following this tutorial, Power automate is now changing the manual formula to a dynamic tag after the first execution, which doesn't output escaped double quotes in the response. I solved it in my case by adding a string() function applied on the body(etc)
Do you mind ellaborating a little bit more how you solved the issue? Currently, my searchResults its showing [' '], if I check my raw data shows Rows: 0, so its not generating the table. Is this the same situation?
@@juancarlosvallecillo4533 I don't think it's the same issue as I was getting search results from SPO API but was unable to then export them to a flow, if the search results are empty it's probably something to do with the query
Thank you so much for your update. I tried the steps multiple times, and I am getting the same result following Rezza's excellent video. for search results it shows [] left and right bracket. Can you please share an example of how you added a string function(). Thanks so much.
I believe fully empty strings mean the search API did not find any results. In my case I was getting a parseJSON error inside Power Apps. The string() function was added on the Power Automate side, instead of using the dynamic tags, write a custom formula and wrap the formula in the instructions in a "string(*body etc*)"
Finally documents long hidden somewhere come to light again, thanks so much Reza! Maybe you could return to the search topic again at some point to expand the search that it embraces all content of a SharePoint site beyond libraries, but also regular lists? And then given this enlarges the search result to have options to filter these down as required, e.g. filter to specific sites or where certain meta data such as categories are met? Reza, you are providing such incredible support, thank you!
Thanks Reza, again another great video. One question, how possible to check If pdf file content has been modified or not. I know I can do that by calling file modified trigger but I need to trigger the action only if file content changed not other Metadata. Wondering if graph api has solution. Thanks again
I believe if content is changed it should trigger, but not sure. Never come across this scenario though. I would recommend posting your query on forums powerusers.microsoft.com
Thank you for this Reza, its a very great tool and its working on our SharePoint pages perfectly. Just a question on functionality, is there a way to have it also work with partial/substring searches, please?
Hi Reza and thanks for this great tutorial that helped me achieve exactly what I was looking for. I am wondering if it is possible to modify the query so that each document in the sharepoint is associated to a number of occurrences for the search word. Thank you in advance for your help.
This was super helpful! It's there any way to add filters to the gallery as well? I can't figure out how to access the fields brought across within search results to compare with field names for use with check boxes against metadata fields, for example.
The search api supports filter actions as well. Check the documentation for search api linked in video. You would need to pass the filter conditions as params to flow and use that to frame the search api call. I would have to try it out to provide any further guidance. I recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.
Amazing Video as per usual Reza. I cant see or seem to add the extracted text column is this something that needs to be configured beforehand? I'm in the UK, so it might not be a feature here.
perfect video, Reza your are the best. I recreated the demo concept for my library. My library contains some self-created metadata. Unfortunately, this metadata is not displayed in the output of the flow. How can I ensure that this metadata is also displayed?
Check my video playlist on graph api. I have done 3-4 videos on this topic. Search is dependent on managed properties. Check documentation on managed properties for SharePoint.
Hey Reza, great video! Is there anyway to sort the search results in the gallery? For example if I want to sort by column. Trying to recreate the “bookmarks” experience from SP Search. haven’t been able to get it to work with the api search results. So I’m trying to figure out if I can just sort the gallery of results by a column once the results arrive in PowerApps. Thanks
Great video Rezza, i got it to work, is there a way to get additional sharepoint tags from the document library (other than from document itself),, i have extra columns on the document library that i would like to get the data to updated another list. Thank you in advance
Key is managed properties for searching. If you use content types then it automatically creates crawled properties and then you can create managed properties and fetch them in searching. Il recommend reading about managed properties in SharePoint search.
Very good and informative video. Thanks for it. Can we use search api if we need to find specific text from pages library on pages and webparts within those pages?
I had yesterday zero experience about „Power Apps“ and all this stuff. Today I launched already my first full working and responsive app ! This videos are so crazy amazing. I would pay for such content. Where I can donate a ☕️?
This is awesome! Glad to hear you launched your first app 👏 Thanks for the appreciation. You can become a member of the channel if you’d like. Here is the link 👉 ru-vid.comjoin
Hi Reza. I have implemented this search function across my company. Works a treat. Thanks. We have multi country SP environments. Some of the SP sites are common, some aren't. Can you think of a way that the user will be able to select and limit the results to a selectable dropdown selection? The flow can still search in all environments, but just limit the displayed results. Thanks
Most welcome! I believe there was a path property to filter or target specific sites. You could dynamically phrase that based on dropdown selection. I have not tried it and hence giving an idea.
Thanks a lot Reza for this video ! As you've just shown, using the SharePoint API is a really effective way of integrating data from SharePoint into Power Apps. Of course, you have to use it according to your needs, but honestly, you should use it in real scenarios, ahah. Too good. Thank again you for sharing all this content, because it's thanks to you that I'm increasing my skills and improving my vision of the Power Platform. 🙏
Thank you very much for the video Reza ! Amazing function for sharepoint database users, will test it out ! especially the in search content capacity from a image in a standard licence from wich did not know it was possible and the possibility was always there 👏👏
Thanks Reza for the amazing video! Quick question, how can you create a dropdown box that would dynamically populate from the search results, allowing you to further filter the results by something like FileExtension? I have been tying for a couple days but can't seem to figure it out.
I would have to try it out to know the steps. Why not simply hardcode a dropdown of file extensions and send that as param to flow and use it for filtering.
@@RezaDorrani I have tried hard coding the file extension in the dropdown as well, but I must got be getting the formula incorrect for the filter. This is what I currently have, in an attempt to produce a result. Filter(Table(ParseJSON(varSearchResults.searchresults)), ThisRecord.Value.Key.FileExtension="doc")
I cannot debug the issue without trying it out myself. I would recommend posting your issue with screenshots on the forums at powerusers.microsoft.com/
Thank you Reza. There are multiple requests on this and thanks for this video. I can see we can pass single query text or multiple parameters on this? Can we pass dynamic metadata on this? I'm looking on building up a Unified Search which can work on dynamic metadata from different content types? This way, search will be more centralized and I can use this search for any content types or document libraries.
Hi Reza 👏 great video, is their a limit to display items in a gallery as I have my result showing large number or should just create a new document library to search on
Thank you very much for this demo !! I tried to implement this solution following your instructions. I have a document library with many documents, but no matter what I try to search for, I only get results from one specific document... any clues of what can be wrong? Thank you
I have not faced this issue hence not sure what the reason for your issue could be. I recommend posting your issue with screenshots on the forums at powerusers.microsoft.com
@@RezaDorrani, If I remove the * after the document library name from the Uri , it searches in more documents, but not in all. With the * it only searches on one document...
@@nilsfragoso Depends on how the doc libs are named, how many documents it has etc. I would recommend to read about search properties and how to apply * searches in SharePoint. Video description has link to download sample app which includes my entire setup used.
Reza, great video once again! How do you get the little images (eyes next to Views, folder next to Shared Documents, etc). Are those simple image controls, or some other trickery? :D
Hi Reza Thanks a lot for this video. As always, I get solutions through your videos. I tried to do a keyword search in a Sharepoint library by following the video, but for some reason, I am getting empty rows under the table. Not sure what may be the issue. Have checked everything thrice but still getting same. Any suggestions?
Thank you, Reza. How is this search method impacted by delegation? (You pointed out that it is a 'non-premium' way of searching, so I'm hoping it can also search 22,000 or 360,000 docs for search text - that would be almost too amazing!) 😊MUCH APPRECIATED.
Thank you for the video! One thing to ask: Is this applicable on Dataverse table? If not is there any similar function that can be use when the database contains a lot of records? Thank you!
Really cool video, this search funciton is amazing! Is it somehow possible to show all the found results in the gallery? At default it only shows the first 10 findings..
@@RezaDorrani I would like to link the found results directly to the respective document e.g. by clicking the "ChevronRightIcon" how can I do that? Thank you in advance!
Hello! This is working very well! My question is what are you putting in to call the PictureThumbnailURL property? I have it included correctly in my search query in PowerAutomate. I see in the Output of the flow that it is returning Null. I try to replace the "Title" or "Author" in the code example given with PictureThumbnailURL but it returns nothing :(
I did this video a long time ago and do not remember exactly the code used. The video is the best reference I have. I would recommend posting your issue on the forums at powerusers.microsoft.com/
I cant find it :( did you rename it? or maybe do i need some updated licence or version of sharepoint? I havent found a way to enable it or display it@@RezaDorrani
Hi Reza, this is a great video and it is perfect for what I need in our environment. Do you think it would be possible to add f.e. a combobox which collects all the file extensions from the search results? With which we could refine our result? If so, could you point me in the right direction please?
The search results returned are in batches. So the distinct file types would not be accurate and based on entire result set. Also, distinct is not a delegable function.
@@WaldoSchobben-qf9sh Search results can be filtered by checkboxes or combo boxes. Your question was to collect all file extensions and show them in a combo box.
Fantastic video as always. I've combined two separate searches from two separates sites into one result sent back to Power Apps. While I can get each separate search result to sort by Rank, append them together with some substring manipulation, and send to Power Apps I can't seems to identify how to re-sort the total results, the combination of two sources, by Rank once both search results are combined into a mega-result. The intent is; a universal search across multiple locations in multiple sites. Without a resorting of Rank in totality it isn't very useful. Any assistance is appreciated.
Thanks. Looks like you have expanded on the video which is great. I would have to try out your scenario, recreate it to provide guidance and I have no plans to do so as I have moved onto multiple new videos. I recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com
Thank you for providing great content videos. This is another great video. Is there a way to get the schema search(property names of Sharepoint list columns) w/o site admin privilege?
Hello Reza, thank you for your videos, they have been so helpful for me. I have one question, I was trying to do the Sharepoint Request following the instructions but it retrieves the rows as an empty array, even if I have documents that contain the value I'm searching for in the name and the document itself. I put the value in the search point search, and I have 13 items. I have full access, do you know if something has changed for the query? I would really appreciate your help, thank you !
Check pinned comment on video. The search API works as expected and nothing has changed. Video description also has details to download the sample app (members only - check description for details)
Thank you Reza for awesome video really wonderful can you please help me why I'm getting "Short Name of" instead actual name of document it's happening for few files how can we fix it
Thank you Reza. I have not had a use case around this yet but it is definitely a good knowledge to have and i might find ways to apply it in my present place of work
Perfect explaining 👍quick question: I'm getting empty [] searchResults after the http request is done and everything is set up as in the video. Any suggestions on what issue may that may be?
Hi Reza, have you thought about doing a quick lesson on how to add a new user to a Sharepoint list and giving them permissions via Powerautomate and/or Powerapps? A good example would be the Onboarding or Offboarding of an employee who needs permissions to certain sharepoint sites and/or lists.
I have not since I have not come across this scenario at work and have not have any requests on this topic. I make videos when I receive multiple requests on a topic. Every quarter I ask subscribers for topic suggestions on Community Tab of my channel. Most voted topic ideas get added to my backlog. Make sure to suggest this idea whenever the next topic suggestion post is out.
Hi, thank you for the tutorial. I have a question where let’s say I have 3 files in doc library with item level permissions and person 1 see 1st file, person 2 see 2nd file and person 3 see 3rd file but if power automate flow is running under my connection so will everyone see their own file or my file?
@@RezaDorrani right. I’m just thinking since the goal is searching, if you just use that column, you can just use the “search” function for the gallery.
Hello, how are you? I have a question: is there a way to focus the search on two columns contained in the library and not search within the content of the documents? Also, while running your example, I noticed it only returns 10 results out of 29 (in one example). Is there a way to increase the RowLimit?
1 - search works both on content and metadata. There are ways to even target specific columns in search query. 2 - search api has details on rowlimits and pagination
Reza, I am trying to modify your Uri to allow a dynamic approach whereby the search criteria would be pulled from a list. We have common terms that we need to look for often, So i am trying to automate the flow on a schedule. I use a get items to retrieve an array of the search terms. But i continue to get mixed results. i continue to receive an error stating the querytext is missing or invalid and yet when i run the flow i get results. Anyhow, if you have any idea on what the URi might look like that would be great. Great video!
Depends on how you have framed the query based on your dynamic logic from list. I have not tried this hence not sure. I recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com
Hi Reza, First of all, thanks for this informative video. I had a query regarding the extracted text column. I can't see it in the document library I created. Can you let me know from where I can have this column. If you have created a custom column then how have you done this?
Hi reza, do you have video how to insert link somewhere in the sharepoint that enable approver to see the approve/reject button in case they accidentally deleted the approval notification to their email?
Reza thank you for another great video. I was able to follow your instructions using two of your videos. Does any know how to make the PDF Viewer work with the gallery results for this video? I want to click on the record and have the PDF viewer display the document using the "path" value from the gallery results. The link works but it opens up the document in the browser. Thanks.
My ambition is to get placed in MAANG kinda giant companies. As a powerapp devolper can i join there.. because , i feel like only service based company is hiring powerapps developer since its a developing tool, not a product based company ....is it?
Hi Reza, I was wondering if this app is acceptable when the libraries that I want to use have been dis-inherited from the Tenant, due to security implications? As well if the lists are over the 5000 threshold is this still accpetalbe?
Hi Reza, In my Share point list I had a Invoice column(Date and time) by using this I have to send an Remainder email for 10 days, 20 days, 30 days and 50 days by using power automate flow. But while using switch I am unable to use dynamic values or expression, how can I achieve this scenario
This video is about searching in power apps not sending email reminders from flow. I recommend posting your issue with screenshots on the forums at powerusers.microsoft.com
@RezaDorrani. I followed this and implemented. It is working absolutely fine. I am trying to pull custom fields (Lookup and Dropdown) values too using API. But unable to make it happen. Seems, I may need to check the Managed Properties of the library for this and couldn't be able to find much helpful resources to complete this. Would you please provide any guidance or point me in the right direction to achieve this?
There have been a few comments on this. There is documentation out there on web around managed properties. In my scenario, the columns were available as crawled properties and I mapped it to managed properties.
Yeah @@RezaDorrani. Thank you for the response and this use case demonstration. I would explore how to add and deal with the managed properties in SharePoint.
How are you displaying non pdfs in the pdf viewer, i used your other video but iI cant replicate it using the LookUp(Table(ThisItem.Value.Cells),ThisRecord.Value.Key = "Path").Value.Value I know it needs to change due to being from the Gallery but i cannot figure it out. Any help would be greatly appreciated. Keep up the great videos
Hello Reza, can this be used to search sharepoint list and its attachments rather than sharepoint library? Which portion of code needs to be changed in the send http (get method) section?
It can be used for lists and attachments. I would have to try it out to know which portion of code needs to be updated. I would recommend posting your query on forums in case someone has done something similar powerusers.microsoft.com
@@RezaDorrani my bad I commented on the wrong video, I was talking about the video uploaded July 17 called Search File Content in Power Apps from SharePoint Document Libraries.
Hi Reza, amazing video I have to work on same scenerio, but I have to perform search only one file recent uploded, So I used a trigger as when file is created and passing the doc library address+full path of document in uri column, but it is not searching, It is working when I coded as same yours (document librarypath*) it search in whole doc library.
Thanks! If you need to search in only 1 file that too recent - it kind of defeats the purpose of searching. You can simply load the latest file in power app. Im sure there will be a way to target search to a specific file as well if thats the scenario you are attempting.
Thanks, @RezaDorrani. Have you done a search text within Power Automate for the SharePoint document library? I'm looking to update the file properties when someone adds a document in the library using the text base within the file.
@@RezaDorrani@RezaDorrani, I'm looking to add searching in content if someone adds the document to SharePoint Library, and on the base of search content, it updates the metadata of the respective document. It is the same thing you have done... but using SharePoint Library and Power Automate. Hope I have it clear to you now Cheers
@@RezaDorrani, Can we build the search file content using Power Automate's "Get File Content" instead of creating the app using SharePoint and Power Automate?
Hi Reza, Is there any way to extract data(OCR) from the selected document and format could be anything image/pdf/word? Please provide your insights how to achieve this without AI builder?
I do not have a video reference on this scenario and would have to try it out to provide guidance. I recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.
Hi, This is Ramya, 2022 passed out electronics engineer from India. i am interested in coding. I am working in a reputed mnc as a powerapp developer. Is it good to start my career as a powerapp developer? Whether Microsoft is hiring powerapps developer? If so how do i prepare for that like i need to complete pl400 pl200 like that or oops language like java , data structures and algorithms like that?
Hello Reza, what do you think I can do when the Power Automate flow result does return the file properties that should be populated in the gallery. I only get the file name, others like size, thumbnail, path, file type etc. are not returned by the flow. Do you think it is my SharePoint settings? Thanks.
I am really comfortable with this power platform....but kinda frustrated to start my career in this ,as my friends are learning dsa , oops concepts inorder to crack interview of faang.... whether am i going in a right path?
Is there a way to bring over file metadata as part of the API request? I've read all the Microsoft documents and tried several methods, but can't get anything to work. I'm trying to filter out documents with a specific value in a metadata column. Thanks
Hi Reza, do you know how individual document or SharePoint site security settings might impact things. I'm working on this exact implementation for my organization but for some reason when the results come back, it only matches to the Document Library name itself and none of the contents or the text within the contents. It would seem the API is working and connecting to the library, but nothing within the library is getting matched. I've tried re-indexing, adjusting document level security but nothing works.
Search will respect SharePoint security. I have not experienced the issue you have mentioned and hence not sure what is the cause for your issue. I recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com
Hi Reza, I have a question, the option you showed in the video you can only see the visual option of the pdf but if you want to edit the pdf you need to open the desktop version of PDF, how would you do this process? normalmnente the user enters to view and edit the pdf.
Yes, I used split function and then index to get it. I don’t remember the exact function. Video description has link to download entire app (members only)
Hi Reza, Thanks for sharing this knowledge. While im trying to run it i'm continuesly getting below Prase error "" Unexpected end of JSON input" Any idea ?
Thank you, Reza, for the explanation so that people like me understand without knowing the PA language. However, I get no hits when I run the program. But what I discover is that varSearchResults gets data type: Post What have I done wrong? my files in Sharepoint/Documents are PDF only.
I have not come across the mentioned issue and hence not sure what the cause could be. I recommend posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com
Any idea if we could do similar things on Power Pages? The current SharePoint integration for power pages is not sufficient in some of our use cases...
Hi Reza! I followed your exact steps, even copy pasted your expressions, however when i use the flow and hover over varSearchResults, i'm only getting back searchresults, not totalrows or rowcount. This is defaulting to just 10 rows and not pulling all the data. Any ideas on how to fix this?
I have not come across the mentioned issue and hence not sure what the cause could be. I recommend posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com
Hi Reza, Thanks for such an informative video. I tried implementing this in my company. No document is retrieved even if I search with the title of the document. I am getting an empty array in search results and 0 in total rows and row count. FYI the document library is created under company licensed Sharepoint account, using SPO Site Creation form.
Hi Reza, How to create CSV of the SharePoint HTTP connector output . . Because Json which we are getting is complex Json. How to map key value pairs in create CSV to get exact output. Please instruct me on how to achieve it.
I do not have a video reference on this scenario and would have to try it out to provide guidance. I recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com
Hey Reza, would something like this work for SP lists? Say I wanted to search Title, ID and Created By using REST api search. I've tried using this method with the path to my list instead of a documents library, but was not getting any results. I'm thinking I need to somehow specify the columns that I want to search in the Uri. I've also tried Graph API, but it is not working in our tenant (we are in DoD tenant).
Hi reza, I have one validation problem in my app Title i given a Textinput to enter the parent project and i given one switch off and on toggle , so if we switch on toggle means the entire lookup values will be saved like multiple times how many i click on saved while we switch on that toggle , but i have a issue of saving my values are saving only one time in my list can you help me to solve my validation problem
I do not have a video reference on your scenario and would have to try it out to provide guidance. I recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.
Thank you for the video, but after testing I notice that the search rest api isn't searching any of my indexed metadata fields in the library, am I doing something wrong?
Hi, may I ask what is the function for the button users press to open the file after all the searching algorithm is done? I added the Navigate function before your Power FX template on calling the Title etc and it returned a different variable type.
I had to replace the document library address with its list id instead other than that it is working. Any idea how to retrive values of columns associated with the file? I have columns that hold info etc that needs to be displayed in powerapps
Hi , I had a question I wanted to add a edit button for grid where I am using only labels to make the grid andstoring where its not able to edit anything in the labels grid
Thanks a lot for this video ! Can you please give me the the code for document open as read only on click of icon for example like this LookUp(Table(ThisItem.Value.Cells),ThisRecord.Value.Key = "Author").Value.Value
