Hi Marianne, Tnx for this info. I just want to know can this "new host" record the meetings and share them after? Or is this still only available to the organizer?
Hey there - great question! The info I have from Microsoft's own site is that you can set two options for recordings: the organiser and co-organiser, or organiser and co-organisers and presenters. I would think that in order for this to be possible in a meeting you set up but don't attend, you might need to nominate a co-organiser so they will have that access.
There is a simpeler way to do this if I'm not mistaken. When a Teams-meeting is planned via Outlook, it is possible to select one of the participants as co-organiser of the meeting and that person can join (start) the call too without the organiser being present. It's strange that this is not possible directly within Teams itself. In Teams you have to send the invite first, then go back to Calendar, select Options, Roles and assign a co-organiser.
That is true, and a great way to do this if you are creating meetings via Outlook (for the video, it came from a specific set of circumstances where they were set up a particular way for this action). However, you may still have some difficulties with co-organisers (like they need to be from the same organisation or logged in as a guest - external users can't be co-organisers). This video was so that anyone dialling in could join the meeting without the lobby admission process (because the question was raised about volunteers who are on personal email addresses dialling in as external unverified users). Thanks for sharing this option though @emdrost - there are always lots of ways to get the results you want from these tools! Cheers, Marianne
A couple of things to check in your settings to make sure these come through: Under settings > Missed Activity Emails (choose as soon as possible from drop down). Also, in the Meetings section of Settings, make sure you have Meeting start notifications AND meet now start notifications toggled to ON. Otherwise, you may also need to check your Outlook settings for reminders - sometimes these can block some of those notifications too!
Hi Brad - there are a couple of particular settings to double check. First, make sure that when you create the meeting, you have changed the security settings for who can bypass the lobby to 'Everyone'. If you are part of an organisation that has specialist IT support managing your access and privileges, you will need to check if there's an admin policy that means someone who joins without an account of their own or people from 'untrusted' organisations may still be automatically put into a lobby, until someone trusted by your system setup enters the meeting. This is a backup security feature that sits in the admin policies of your Teams Admin centre. While it's not perfect, there are lots of improvements continuing to come through Teams, so hopefully this will be refined over time!
