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Awesome Trick to Get Dependent Drop Downs in Excel (works for multiple rows too) 

Chandoo
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Need dependent drop downs or cascading drop-downs in Excel? Use this simple but elegant approach.
This technique relies on the powerful & new XLOOKUP function.
Learn more:
Tutorial with sample workbook - chandoo.org/wp/how-to-create-...
Full Excel Course - chandoo.org/wp/excel-school-p...

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11 фев 2024

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Комментарии : 108   
@Jim-co7dv
@Jim-co7dv 3 месяца назад
I've been killing myself for 8 hours and 5 other videos...to the point of tears. I don't know how you pulled it off, but your method worked the first time I tried it. Superlative. Thank you.
@alvinazocar1889
@alvinazocar1889 4 месяца назад
Thanks a lot! An explanation in less than 10 minutes, how wonderful 🎉
@GrainneDuggan_Excel
@GrainneDuggan_Excel 4 месяца назад
Thanks so much - this is the simplest solution I have seen for this problem! Quite a lot easier to implement!
@alysonjwilson
@alysonjwilson 4 месяца назад
Such a cool feature! Thank you.
@simonvaughan5654
@simonvaughan5654 4 месяца назад
Incredible as always Chandoo, I didn't realise I needed this in my life until your video. Thank you!
@chandoo_
@chandoo_ 4 месяца назад
"I didn't realise I needed this in my life until your video" should be my channel's tag line. 😂
@SharonShafiq
@SharonShafiq Месяц назад
You are amazing! I've been trying to do this all day!
@chrism9037
@chrism9037 4 месяца назад
Excellent, thanks Chandoo!
@faridqanet4709
@faridqanet4709 4 месяца назад
Thanks a lot, that is what I needed for my dashboard.
@aynino
@aynino 4 месяца назад
This is brilliant, thanks for sharing!
@chandoo_
@chandoo_ 4 месяца назад
Glad you enjoyed it!
@grantm9905
@grantm9905 25 дней назад
You have saved me, my precious Excel Guru! THANK YOU!
@chandoo_
@chandoo_ 25 дней назад
Happy to help!
@unnikrishnansanthosh
@unnikrishnansanthosh 4 месяца назад
cool solution, thank you for sharing
@umairarshad8541
@umairarshad8541 2 месяца назад
Than you so much Chandoo. Love from Karachi Pakistan.
@MashakaMalalo
@MashakaMalalo 4 месяца назад
Awesome explanation. Thank you
@chandoo_
@chandoo_ 4 месяца назад
Glad it was helpful!
@CAKPRashique
@CAKPRashique 4 месяца назад
Excellent chandoo
@tsbcoutinho
@tsbcoutinho Месяц назад
Thank you so much!!! Could you make a video explaining how to conditional format, in this situation? I didn't understand from the videos you have on conditional formating. Which formula to use in the rule of conditional formating? Because I have to relate the value to a list. I don't know how to do this. And the way yours shows the error, was awesome!
@chandoo_
@chandoo_ 29 дней назад
Thanks for the comment. I am in the process of making CF video. Stay tuned.
@rajn2079
@rajn2079 2 месяца назад
Excellent❤
@RT-sp5cw
@RT-sp5cw 15 дней назад
Hi Chandoo, this is an awesome video - you make it clear and easy to follow. I have a question on the CF mentioned in the end though. I watched the video you recommended at the end but am still unclear how to implement the CF to highlight if the options in the drop-downs are mismatched. Grateful for yr advice!
@sudheerreddy4u
@sudheerreddy4u 4 месяца назад
Thank you Chandu😊
@arbazahmad7177
@arbazahmad7177 4 месяца назад
Excellent 🎉.. specially the Pushpa t-shirt.. Thanks for sharing 👍
@chandoo_
@chandoo_ 4 месяца назад
My pleasure 😊
@abdelazizallam
@abdelazizallam 4 месяца назад
Thanks a lot!
@user-ri7sw2wt6f
@user-ri7sw2wt6f 3 месяца назад
Fabulous!
@Mathematica1729
@Mathematica1729 4 месяца назад
Thank you ! Could you also provide the worksheet for practice?
@edwinyulianto3660
@edwinyulianto3660 3 месяца назад
Thank you.. thank you
@Hudtndklkzl
@Hudtndklkzl 4 месяца назад
Awesome video followed by awesome T Shirt :)
@chandoo_
@chandoo_ 4 месяца назад
Thanks so much!
@roberttaylor3594
@roberttaylor3594 4 месяца назад
excellent t-shirt!
@_kc14
@_kc14 3 месяца назад
Could u share how u automatically highlight row with stale data?
@jacklynrochellealla7717
@jacklynrochellealla7717 Месяц назад
new sub here, so cool!!! Thank you
@chandoo_
@chandoo_ Месяц назад
Welcome!
@m.m.basetolimishkat5846
@m.m.basetolimishkat5846 24 дня назад
Hello Chandoo. This is a very helpful video. I am wondering if can we use spin button from the developer tab instead of drop down list. For example: the first spin button will spin category and the second spin button will spin only those products of a category selected by first spin. Thanks
@johnborg5419
@johnborg5419 4 месяца назад
Thanks Chandoo. Can you make similar with named ranges and using the indirect function??
@gauravmaurya2125
@gauravmaurya2125 4 месяца назад
Amazing
@maruthiprasadsivapuram9027
@maruthiprasadsivapuram9027 10 дней назад
Nice work, how to link prices of each items after the final selection?
@OzDesi
@OzDesi 4 месяца назад
Hi Chandoo, This is great. Is it possible to do this in google sheets?
@melissabaldwin1186
@melissabaldwin1186 2 месяца назад
Thank you so much, super helpful and so much easier than using the INDIRECT option. Is there a way to remove the blanks though in the drop-down for the second dependent list, that may not have have as many options as the others? (for example, Bars has a larger list than Bites, so how do we prevent the bites list to show so many blanks? I saw in your example that those "zeros' only resulted in one single blank, but for some reason mine results in many blanks). My list keeps defaulting to the blanks so unless you scroll up the user wouldnt see everything included in the dropdown list. Thanks!!
@chandoo_
@chandoo_ 2 месяца назад
You are welcome :) Excel should automatically remove all those excess blanks (barring one). I suggest updating Excel or waiting a few months instead of writing complex formulas that remove the blanks. But if you want to go down that route, you can use OFFSET() with XLOOKUP and calculate how many items are there in your list (with COUNTA).
@suryasabniveesu6946
@suryasabniveesu6946 4 месяца назад
Like how we teach our kids A,B,C,D the same way he explains the concepts
@arclightimages6293
@arclightimages6293 Месяц назад
Where in your other "Conditional Formatting" video do you discuss how to highlight STALE data?
@rubengao1508
@rubengao1508 2 месяца назад
Thank you for your video. Is there a way to remove the blank rows in the data validation?
@chandoo_
@chandoo_ 2 месяца назад
You can by using an OFFSET formula instead of XLOOKUP. But probably not worth the hassle.
@rubengao1508
@rubengao1508 2 месяца назад
@@chandoo_ a fair tradeoff. One blank row for the convenience of XLOOKUP embedded in the data validation.👍
@rajeshmajumdar4999
@rajeshmajumdar4999 4 месяца назад
Thanks
@MiniMomentsDesh
@MiniMomentsDesh 4 месяца назад
Can you do this without using xlookup function , are there any possibility to do this same thing using index match function?
@chandoo_
@chandoo_ 4 месяца назад
You can... Use this formula - =INDEX($J$5:$N$15,,MATCH(D5,$J$4:$N$4,0))
@Excelingtheeasyway
@Excelingtheeasyway 4 месяца назад
Hey Chandoo, I'm a huge fan. Thank you for your consistently great content. I have a question, can i also use the old "Indirect" function to achieve this? Where in the validation, list, =Indirect(D5). Also the categories would have been made named ranges..Bars, Bites etc? Hope you can help 🙏🏿
@chandoo_
@chandoo_ 4 месяца назад
You can, but I no longer recommend it (as you need to first create all the names too). If you have Excel 365, use the trick I've demoed in this video.
@Excelingtheeasyway
@Excelingtheeasyway 4 месяца назад
@chandoo_ Thank you. I Do have 365. So I'll study this vid again...thank you again Uncle Chandoo 😀😀
@lakshmik6610
@lakshmik6610 4 месяца назад
Your t shirt is very good. Where you have bought??
@vantelasunilkumar2173
@vantelasunilkumar2173 10 дней назад
it is applicable for the google form , can you share the link , it helpful me
@bindui5589
@bindui5589 4 месяца назад
Sir,please explain about semantic model
@ravikiran2345
@ravikiran2345 4 месяца назад
Content is as good as your t-shirt (taggede le😊)
@chandoo_
@chandoo_ 4 месяца назад
🧔👋
@ronaksuvarna1432
@ronaksuvarna1432 Месяц назад
Great Video , but how can we extend these to 4 levels or 5 Levels . Can you please let me know @chandoo
@chandoo_
@chandoo_ Месяц назад
The process is same, you just need to layout the data. But I recommend limiting it to 3 levels and changing the data set up for your sanity 😊
@Im_Dheena
@Im_Dheena 3 месяца назад
Can anyone help me understand on the last point on how to go with the conditional formatting. Couldn't find it out.
@rakeshmvora
@rakeshmvora 4 месяца назад
Dear Chandoo Sir… can you please make same kind of function idea for Microsoft 2019
@Hamari_roz_ki_kahani
@Hamari_roz_ki_kahani 4 месяца назад
Can it e done by hlookup in older versions of excel
@luthfinugraha485
@luthfinugraha485 Месяц назад
Does it applicable to Google sheets as well?
@johannadoyle4810
@johannadoyle4810 Месяц назад
Hi, typed in the data as above on a seperate sheet naming it DATA. Entering formula =xlookup(D5,data!$A$1:$E$1,data!$A$2:$E$12), but error tells me "VALUE NOT AVAILABLE .....". Any help troubleshooting this problem would be appreciate, many thanks
@thevaliantrebel4338
@thevaliantrebel4338 26 дней назад
Having a similar problem but in my case it returns a value if i only select 1 row but if i selct them all well i get the value option
@lpanades
@lpanades Месяц назад
Can I get these values from a table like I get using filter command? I will explain better: I get a table with the collumns: category; product; product size. I can choose the category and show only the producs from that category in the next drop dow and in the othe next I only wanna show the sizes of that product. And this can follows how long desired.
@chandoo_
@chandoo_ Месяц назад
As of now, Excel data validation needs data to be present in a physical range or from a formula that can return ranges. So that means you have to use XLOOKUP (or OFFSET). FILTER doesn't return a range. It returns an array, so we can't use that as DV formula.
@wariojosh
@wariojosh 27 дней назад
Hello, is it possible that the Source in my List Data validation doesn't accept a fonction?
@addylyne026
@addylyne026 4 месяца назад
Do you have a video on this that does not use xlookup? So that it can be done w/o excel 365.
@chandoo_
@chandoo_ 4 месяца назад
The approach is same. Instead of XLOOKUP, use this formula in Data Validation screen. =INDEX($J$5:$N$15,,MATCH(D5,$J$4:$N$4,0))
@priyaram7274
@priyaram7274 Месяц назад
Where in your other "Conditional Formatting" video
@JerryIwuogu
@JerryIwuogu 4 месяца назад
Hello Chandoo please help me out here, I am trying to do this on google sheets, but I keep getting an invalid error response anytime I try entering the formula
@BigCliq
@BigCliq 4 месяца назад
Unrelated: I have a SQL question... I hope you can help out ... Inserting data into ms SQL server, theres an error response saying I can't insert more than 1000 rows... Please do you have a Syntax to help insert more than 1000 rows? Thanks.
@Kakarot_Karthi
@Kakarot_Karthi 4 месяца назад
Could you pls make the video for calendar drop down while entering date? If it is made earlier, plz share the link. Thanks
@chandoo_
@chandoo_ 4 месяца назад
Excel desktop doesn't have the calendar option and they are not easy to implement. I think Microsoft has plans for Excel on the web to show calendar for date fields.
@Kakarot_Karthi
@Kakarot_Karthi 4 месяца назад
@@chandoo_ yup. I'm using calendar for date fields in web. But I'm looking forward to the app version🥲
@Saad-Sadiq
@Saad-Sadiq 4 месяца назад
Can we use Index/Match if xlookup functionality is not available?
@chandoo_
@chandoo_ 4 месяца назад
Yes, you can.
@grendbelema
@grendbelema 4 месяца назад
nice
@raaj8474
@raaj8474 3 месяца назад
What if the data is in separate Tab ?
@johanverkerk3260
@johanverkerk3260 4 месяца назад
Thanks Chandoo, If you expand the table, I don't think it will work. Or is that even possible? Already found, give the data a name.
@chandoo_
@chandoo_ 4 месяца назад
You can easily scale this by applying a dynamic named range idea on top.
@johanverkerk3260
@johanverkerk3260 4 месяца назад
@@chandoo_ I have done it and it works great. Thanks
@UKJ28
@UKJ28 4 месяца назад
Please make searchable dependent drop down list
@chandoo_
@chandoo_ 4 месяца назад
Search is now a default feature of Excel drop downs. You don't need to do anything. Just type in the cell and it filters the list down (works in Excel 365).
@user-vw9ui4ln9q
@user-vw9ui4ln9q 4 месяца назад
🎉
@veluji8710
@veluji8710 4 месяца назад
"You may not use reference operators (such as unions, intersections and ranges) or array constants for Data Validation criteria" =N7:INDEX(N7:N35,LOOKUP(1,--(N7:N35""),N7:N35))
@chandoo_
@chandoo_ 4 месяца назад
Double check your formulas. Type it in a cell and see what it returns.
@skv4611
@skv4611 4 месяца назад
Haven't noticed pushpa till the end...😊
@mrvrkram
@mrvrkram 4 месяца назад
Unable to play the video
@Kalicharan2737r9t
@Kalicharan2737r9t 3 месяца назад
1000 likes🎉🎉🎉
@user-qb1db3oo9y
@user-qb1db3oo9y 3 месяца назад
Nice but this can be achieved easily using the Indirect function.
@chandoo_
@chandoo_ 3 месяца назад
I disagree. Indirect requires setting up either named ranges (which is manual) or sub-optimal formulas.
@DickvanderVelde
@DickvanderVelde 2 месяца назад
Agree, and with indirect it can be dynamic. So you can add categories and you don’t need to update formulas. If you look for column numer and then use that. So indirect works better.
@BenDC85
@BenDC85 4 месяца назад
Ok, but what if I don't know what I want? Bars, Bites... All I know is that I want something with peanut butter, and I don't want to search through all of the categories.
@chandoo_
@chandoo_ 4 месяца назад
In that case, you can use my 2-level validation drop down trick - chandoo.org/wp/two-level-drop-downs/
@BenDC85
@BenDC85 4 месяца назад
@@chandoo_ Awesome, I will check it out. Thanks!
@kaushiksrivatsa
@kaushiksrivatsa 4 месяца назад
First view
@Akshay-if5im
@Akshay-if5im 9 дней назад
I am getting a warning --> this type of reference cannot be used in data validation formula😢
@ganesh6283
@ganesh6283 4 месяца назад
We can use indirect formula instead of xlookup😂
@chandoo_
@chandoo_ 4 месяца назад
You need to have either names or calculate the range address for INDIRECT option. I no longer recommend INDIRECT for this purpose as it is too manual and clunky.
@rockchicbabe
@rockchicbabe 2 месяца назад
I tried a few other videos and got stuck. Thank ypu for explaining each step so clearly, I now have 3 level drop downs and it was so straightforward!🎉
@chandoo_
@chandoo_ 2 месяца назад
Glad it helped!
@naseerhussain6080
@naseerhussain6080 3 месяца назад
Tried to create this xloopup function in browser but it says this entry leads to an error @chandoo
@chandoo_
@chandoo_ 3 месяца назад
I am not sure if this concept is available in browser version of Excel.
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