This is a nice lightweight way to implement something close to the "one task board per role" idea that I've heard about that never stuck with me due to the extra friction.
Carl, I stumbled across your videos a while back. You give so much value in your content and I appreciate you sharing your exact processes! Keep up the great work. (I look forward to every video)
I watched this video and I love the principles taught. I do not use the same app you use for my to do list, but I use Apple Reminders and found a great way to apply this. In the first week of using it, I have found myself planning less and accomplishing more! Thanks!
@@Carl_Pullein I created a group and then added 2 lists. One relates to long term stuff that sits in the background. The other group has 5 columns that work as my categories and I categorize my work and then go through to see what is top priority work it into my schedule to complete work as needed.
I value this idea. As a newly retired person (with a medical condition), my Core Work includes finances, home care, medical, and others. I love setting aside blocks of time for each category, and then choosing from my tasks in ToDoist. On days when I’m well, I can tackle the more challenging tasks. On days that aren’t so good, I can choose an easier task - and I still get the good vibes of moving a goal forward.
2 comments. But first, EXCELLENT video, thanks! (1) I hope to translate your instructions to apply to Apple Reminders. (2) I will be 68 years old in two weeks, and yet found your graphics in this video to be very well balanced and appealing. I tend to be a visual thinker.
Thank you! I've encouraged my video editor to have fun and see what she can do. We'll be working on a few tweaks over the coming weeks, but it's turning into a very interesting project.
@piratemacfan. I did this in Apple Reminders. I created a list and then added headers within the list named for the categories I need for my work. Then, I sent them to column view and add items as they come. Each evening, I go through it and choose the most pressing items to schedule for the next day. I hope this helps you some.
Hi Carl. Great video, but im wondering if you could do one with the same purpose but for the analogue ones amongst us? - it would help to see your take on how an analogue person would arrange time based/categorise tasks? Thank you 👍😊
Sometimes good to try new things, being great seeing the evolution of your videos over time. The content is always excellent and informative and that speaks for itself.
I'm still relentless and keep my "Categories" as a Projects, and Labels like a tips (for ex. gdrive, waiting, outside...). Time management I have in calendar, so why I need to keep it here, I mean "This week", "Next week"... Yes! I know, it's your TSS, I've read a lot of this ;)
Ah, that's where I can see all my projects in one place. There are sections for each quarter, and I use them to prevent myself from attempting to do more projects than I can realistically do.
Carl, how do you differentiate between work that is Admin and Planning and Communications? I have always thought of Communications and Planning as a part of Admin. I'm curious to know how you define Admin work for yourself. Thanks!
Communication would involve messages, emails, or phone calls. Admin would be anything related to finances and things for my accountant, sales data, and other miscellaneous business info. The key is not to overthink this. Keep it as general as you can.
Thank you for the best basics! Now I'm trying to work with calendar and todoist both. How often do you check out your calendar and todoist throughout the day to find out current task to do at the moment if time?
Good question. I review my calendar the evening before to decide what creative work I will do between 9:30 am and 11:30 am. I also like to see where my appointments are for the day. I only refer to Todoist when I am in a focus block or doing communications and admin.
Hi Carl, Please can you explain, are you proposing not entering every task /action into ToDoist or your Task Manager, in order to get the shorter list. Many thanks for the very helpful post. Kind regards, Carol
It's a bit more nuanced than that. For instance, if you have fifteen emails to respond to, you only need one task in Todoist. you can put all your actionable emails into an Action Today folder, and then one task in Todoist telling you to clear that folder. Similarly with "projects", you don't need every little task in Todoist, if you have a project note with all the details about the project.
Carl, thanks a lot for the method and explanation. Can you share how do you use “Priorities”. Before, as I remember, you use it for split “top-afternoon-evening”. What is it mean now for your system? And also added comments about the picture, distracting. Good joke about party :)
I use the P2 flag (Orange) as morning tasks. And P3 (blue) for afternoon tasks. The red flag (P1) I use for the one or two tasks that must be done today.
@@Carl_Pullein yep, thanks. But how it correlate with time blocking? For Example you shown at 7,22 "Communication tag", one task blue other P4, but you will do it in one time. Can be use of "priorities" too much? Except P1.
@@КонстантинНеделькин-ы5д I'm never strict about applying my orange and blue flags. They are just guides. They reflect what my calendar tells me I will be doing and when. (I never overthink those smaller things. I like to get to the end of the day and be able to look back and know that the right things got done)
Recurring Areas of Focus are the higher-level important things related to your core work, life and goals. Routines are the little, low-value things you need to do to maintain life. Things like clean the kitchen, take the garbage out and do your monthly expenses.
You are great, and the content is excellent, as usual. I know you need to try out new things as a content creator, but these graphics and new look are distracting.
