8:51 If you want to avoid adding an underscore in "Fruit_Smoothie", make it look more professional/readable, you can add a substitute function to replace the space with an underscore. =INDIRECT(SUBSTITUTE(B7," ","_"))
I was going to suggest the same thing. Personally I was thinking of using CamelCase for the named range, and then removing the space within the Indirect function, but both options would accomplish the same thing.
In addition, you can indicate the name range directly in the "Name Box" instead of clicking the "Create from Selection". Anyway, this video shows the basic steps. Great! Looking forward for the next video!
KEVIN! This is sooo useful. I recently discovered data validation but had no idea I could make my life easier by naming the drop-down list. Thanks a mill.
I submit that rather than creating a Fruit_Smoothie that you put as the source - =indirect(substitute(b7," ","_",)) - I also suggest adding headings for each of the other drinks and create a selection with a blank cell - this way on the dropdown it will have a blank cell as (the only) value for Plain Milk or Chocolate Milk selections.
Kevin, thank you very much for another great tutorial. I watched your old dependent drop down list video from 3 years ago, and I was struggling to apply the formula to multiples rows, but this method solve that problem. Thanks again.
In Lotus 123 -indirect- was not necessary. I don't know why MS has simplified this function. Same with the "D" functions: Dget, Dsum, etc. They are not dynamic, just useless. Thank you K.
Great video. So now building off this, I want to track quantities. Not just the for this order, but for history. This person orders a regular coffee with 2 sugar cookies, so I add another column for quantity, easy enough. But want to export that information to know how many coffees or sugar cookies or whatever are ordered over the month to see if I should make more or take them off the menu. Just a thought for the next video to build off of.
Hi- the wealth of info you provide in your videos is priceless. Thank you for sharing. Do you know if it is possible to parse full(historical not incoming) email threads ? If it is, do you offer any type of instruction that would cover that subject?
That only works if the values on the first and second column are unique values. My case test requires that the drop down on the third column considers results from column one AND two. Additionally, column 2 results will essentially show a list of 2 values that can be applicable to items on column 1 but will generate different results in column 3.
This is a great video, I'd like to make one additional comment which drove me crazy and couldnt figure it out. The Item can only be one word if you have something that consists of two words than the indirect function wont work. Id like to know and learn if there is a work around for that.
This method is easier than the XLOOKUP one but I still prefer to use XLOOKUP, mostly because then you can avoid the underscores which don't look good. And also, you can add SORT to put the lists in alphabetical order. Or maybe there is a way to also have the list in alphabetical order with this Named Range method?
Yes, it will work if your lists are tables. But you will still have to select the table and give it a range or list name. You cannot use the table name.
Yes it will. I think. You have to select the table column data, when defining the name range. This is very good if you want to keep adding options and the named range dynamically updates.
Appreciate the great video as always! I've never figured out a way to adjust the font size of the list within the dropdown box, or is it even possible?
Hello all & @stratvert, Will it be possible to change the drop down list with multiple selection of input in from another drop down. Ex (selecting cookies & Drink , other cell should show the value together in drop down list?
Mr. Kevin I had a question please... what if I had only one fruit smoothie like vanilla and I want excel to fill it automatically when I choose Smoothie and the rest still as explained.
That was amazing and simple. Question. If you add more to the lists is there a way that the order form will pick up the changes automatically? Or would you like me to make each column in the list a table?
If you update the named list to include a new value, the drop-down list will automatically pick that up when someone goes to select an item. However, if someone has already chosen a value from the drop-down list, even if the list itself changes, the selected value won't change.
Thank you! But when I tried it, it let me do it with the first list but was giving an error "the source currently evaluates to an error, do you want to continue?" and then doesn't work either way. What does this mean!
Interesting, but... this only works for a small number of predefined lists. How about another video where you have a bigger number of lists, or when they come from a query and aren't known in advance...
The way I’ve gotten around this is I make the dropdown lists I want to use a table. For example tblList[Item], tblList[Cookie], tblList[Drink] For the name manager Item = tblList[Item], Cookie = tblList[Cookie], Drink = tblList[Drink] Your first dropdown data validation formula is: indirect(“tblList[Item]”) The dependent dropdown validation is: =Indirect(A1) (assuming that’s your reference cell). The benefit of the table is that you can add items later on and you don’t have to define a set range. The downfall is if your list is large enough the dropdown always starts at the bottom, best way I’ve gotten around that is in your table leave the first row blank. I doubt this answers your question about queries or that this is the most optimal, but another way I’ve gotten it to work decently for what I need. I guess in theory if your query will always spit out lists under a specific Header you could get it to work
It is wonderful all the way until i tried to copy & paste to follow at 10:53. The subsequent lines for dependent function is not working. My Microsoft 365 does not allow me to input Source as =Indrect(A7), and stating there is error. Only allowing =Indirect($A$7). Can't figure out why?
Kevin, what if you wanted to list that produced and displayed data using XLOOKUP. For instance if you select COOKIE is displayed the COOKIE List, If you select DRINK it displays the DRINK list. What if i wanted to display the COOKIE AND the DRINK list...could I have a BOTH or an ALL in the drop down?
@jeremys3951 Definitely! Many (or even most?) businesses use Excel, so learning it is recommended if you work for someone. As an Engineer, I had to learn it in order to "deep dive" into our business's Manufacturing Resource Planning (MRP II) data in order to analyze it for specific projects. If you're a student, you may very well have to use it in some college classes; I don't know what is taught in High School nowadays, so it may not be useful to you there if that's where you are now.
what about if my list is another excel worksheet? Is there a way to also pull the price? For example, you have your item and each item has a price as a column on the list, how can the price be pulled in another column after you have selected the correct product?
you can do it with vba. Put this code directly into the Order Form sheet code window, not in a module Private Sub Worksheet_Change(ByVal Target As Range) Dim rngList1 As Range Dim rngList2 As Range Dim rngList3 As Range Set rngList1 = Me.Range("b7") Set rngList2 = Me.Range("c7") Set rngList3 = Me.Range("d7") If Not Intersect(Target, rngList1) Is Nothing Then ' Clear List2 and List3 when List1 changes rngList2.ClearContents rngList3.ClearContents End If If Not Intersect(Target, rngList2) Is Nothing Then ' Clear List3 when List2 changes rngList3.ClearContents End If End Sub
Good Day, when I go to data validation and input =indirect(A7) press OK, I get the error (the source currently evaluates to an error. do you want to continue? I have tried starting from a blank sheet several times, nothing changes.
For some reason I did not have to correct the underscore problem. Mine did say that an error will occur with the =indirect(A7), but I clicked anyway. It still pulled up the fruit smoothie. Also, when I was creating the list, the words "Item", "Type", "Additional" got replaced with the select choice and I don't know why. This caused me to put indirect A6 instead.
couldn't get the (=indirect) formula to work. I restarted the entire process several times and was not able to make the dropdown lists. good video though
@@KevinStratvert thank you Kevin! Another question, I'm struggling to hide or remove the underscores from my header category in name manager. They come randomly as you mentioned. But the only solution I've managed to "clean up" is by find and replace method on my Order Form. Is there a way to get rid of those underscores that come randomly? I've also tried the indirect substitute formula but it sort of messes things up
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