Dataverse Explained: Upscaling from Sharepoint

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Building Model Driven Apps that leverage SharePoint lists and libraries have limitations. Here are 5 key considerations when weighing Dataverse as a data repository for your business apps.
Check out these other videos we mentioned:
• A Citizen Developer's ...
• Solutions in Power Pla...
• Harnessing Environment...
If you’re interested in details on delegation limits, I’ve got some links for you below.
learn.microsoft.com/en-us/con...
learn.microsoft.com/en-us/pow...
Also including some links here to some content to help you with ALM
www.bulb.digital/blog/stabili...
www.bulb.digital/blog/alm-wit...
www.bulb.digital/blog/solutio...
Here’s a link to help you get started with SharePoint Integration...
learn.microsoft.com/en-us/dyn...
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Check out a more in-depth blog in this topic here! www.bulb.digital/blog
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👋 See you on the next video!
0:00 Are you a Citizen Developer, Office Developer or Tech Leader?
0:50 Reason One - Changes Everything
1:56 Reason Two - Questions to ask
3:13 On Dataverse Liscensing Costs
3:50 Reason Three - Delegation Limits
6:28 Reason Four - Application Lifecycle Management
9:00 Code Reviews, App QA team, Planned Outages
9:50 Reason Five - Detailed Permissions
12:04 NEW The Workplace
12:30 Encouragements and Personal Story
#modeldrivenapps #sharepoint #sharepointonline #dataverse #microsoft365 #powerapp #powerautomate #m365 #citizendeveloper #alm #applicationlifecyclemanagement

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8 июл 2024

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Комментарии : 31

@BulbDigital 4 месяца назад

Dataverse can feel intimidating! What encouragement do you have or what is holding you back?

@qaazz 4 месяца назад

The first point in this video really hits home for me, it's so nice once you get over all the initial hurdles of getting used to Dataverse. What really kicked things off for me was the "Dataverse for Teams" option, which is free as long as you run the applications inside of teams and can live with the limitations.

@joel.engelhardt 2 месяца назад

This video is remarkable! Wow! He is so well-spoken and clear. Thanks!

@BulbDigital 2 месяца назад

Glad it was helpful!

@mikeymouse2 4 месяца назад

Just the info I was looking for

@joaopedrostefanon9642 7 дней назад

Thank you ma boy

@closedchill5243 4 месяца назад

It would be helpful to see a detailed price breakdown with a realistic scenario. Yes using Sharepoint is really time consuming and inefficient compared to Dataverse. You can do poor mans ALM with Sharepoint. You can do poor mans security with Sharepoint. You can do a relational database with Sharepoint. Managers with control of the purse often don't really care if life is hard for a highly paid dev. What would help is a realistic scenario showing real number cost savings due to using Dataverse, or a project that is truly impossible in SharePoint but possible in Dataverse.

@BulbDigital 4 месяца назад

Your comment echoes what some others have posted. With any single effort you'd almost need to build both ways and make a comparison. Or have accurate data about the build you did using SharePoint and then track the same data when you rebuild with Dataverse. This can make it difficult to calculate. It's not always about the expense associated with a single application. We see the biggest gain when an organization can make a strategic shift and apply Dataverse to a higher percentage of scenarios. This is a big reason we advocate for the strategic approach. Figuring out how to bring the "purse managers" along on the journey can be difficult. In terms of the price question, often the easiest way to justify license cost, build cost, ownership cost will be in terms of what it will do for your business. So, if you can make a case that is tied directly to a revenue increase or increase in profitability, the license cost can become a rounding error, making it an easy decision. If we were to list a few things that you simply cannot or should not do with a SharePoint back end, they'd be... - More than 2000 rows - Column level security - Use cases that demand complex permission schemes - Use cases that require advanced row level security

@navarrocloud 4 месяца назад

Can you point to some documentation or examples where it shows that the Power Apps is aware of the relationships when using Dataverse as the Datasource?

@BulbDigital 4 месяца назад

@navarrocloud yes, I can speak from personal experience. While working on a Canvas App this week having many tables, two of which are Device and Case. The Case has a relationship / lookup column called Device. While updating a label within the item template in a vertical gallery using Devices as my source (Items). I was able to use CountRows(ThisItem.Cases) in order to get the number of cases that were related to the given device. That's just a 30 second example. This "feature" is most useful in terms of the intellisense used when writing expressions against Dataverse datasources, which is what is demonstrated above. There are some ways to build "data first" screens in your canvas app, but it's not at the same level you get with building a Model Driven App. I found this article to be helpful in laying out all of the ways relationships can be created in Dataverse and might be leveraged within a Canvas App. Check the links at the top of the article to dive in to each one more... thepoweraddict.com/how-to-master-dataverse-relationships-in-canvas-apps/

@navarrocloud 4 месяца назад

@@BulbDigital Great. Thank you very much appreciated.

@EdirinImiruaye 4 месяца назад

One big issue I have with moving away from SharePoint is version history. Being able to quickly check who and when changes were made and roll back to a previous version is extremely key in my organization. Any way to move over to dataverse and still have this?

@BulbDigital 4 месяца назад

The easy thing you can do out of the box with data verse is turn on audit tracking. This can be enabled at the individual table level so you don't have to turn it on for everything. It will allow you to see exactly what happened when and who did it. Unfortunately it does not give you the ability to easily roll back to a previous version. There are all sorts of other implications that you would have to deal with if you wanted to roll back individual records in a relational database. If you most care about version history and rolling back to previous versions of documents then you can enable SharePoint document integration for your data verse entity and get the best of both worlds.

@EdirinImiruaye 4 месяца назад

@@BulbDigital thanks, guess I’m on a path towards change management

@alexk7837 2 месяца назад

Do you have any videos on dataverse management and upkeep?

@BulbDigital 2 месяца назад

At the moment we don't have anything specific to point you to, but we love that suggestion. Are you interested in the Power Platform environments administration side of that question, or more from a solution / app operational side of things? Another way to ask might be... "Dataverse storage / usage / capacity / feature updates?" or something like "Medium to long term strategies for managing my app data? "

@alexk7837 2 месяца назад

@@BulbDigital I guess both are valid tracks, but I was seeking a strategy for managing data as it expands and becomes stale. How do you mitigate data duplication?

@nevilleattkins586 Месяц назад

You make a good case for why Dataverse makes sense as a backend over cludged sharepoint lists. But what undermines this sensible story is powerapps - there are very few who understand it in deeply enough to get the benefit. Can dataverse be used with React as the front end?

@BulbDigital Месяц назад

Love the question! Indeed Power Apps is intended first as a dev tool for "business users". To that end it's not necessarily the most familiar tool for pro developers. However, I'd say unless you have a unique or niche user experience requirement, it's going to be hard to beat the speed at which you can build a full featured business app with Power Apps vs. a custom app with React. That said, Dataverse has a robust OData Web API that you can leverage with any front end framework you'd like. Of course you need to do all the authentication things (OAuth2), and your users must be licensed to connect to Dataverse, but if you're doing that properly then all the rest is C.R.U.D. and whatever UX you want to put in front of it... learn.microsoft.com/en-us/power-apps/developer/data-platform/webapi/overview One additional point I'd make is that React is actually the front end framework of choice if you're going to build custom components for your Power Apps... learn.microsoft.com/en-us/power-apps/developer/component-framework/react-controls-platform-libraries

@tonya3308 19 дней назад

I like the concept of Dataverse, but I can do so much more with SQL Server. Is there a way to create views with Dataverse like you can with SQL Server? We have on prem sql server and the gateway is as slow as molasses on winter day. But dataverse seems like a little more complex SharePoint and I truly hate SharePoint as a datasource.

@BulbDigital 18 дней назад

SQL Server is very powerful and if you've made investments in custom developed apps, or you have super low data latency requirements, it might make sense to stay there. From the sounds of it though you're probably building Canvas Apps that use your SQL, so that's probably not a valid reason to stay with SQL. Dataverse is by no means a more complex SharePoint. I consider it to be an enterprise ready data platform. The real value realized with Dataverse happens once you unlock your ability to build Model Driven Apps. If you can get there, you'll find that many of the other things you're building manually in your Canvas Apps are just built-in and can save you tons of time. Think of it like an enterprise ready, no code application platform, sitting atop an enterprise ready cloud data store. Can you create views? Yes. Dataverse lets you create system views which can be configured with specific fields, filter criteria, and sorting. System views can be leveraged both in Model Driven Apps as well as in Canvas Apps, enabling you to tweak something at the view level that will ripple to all the apps that use that view. Here's a link to a good blog post on how to do just that... powerappsguide.com/blog/post/how-to-create-and-use-dataverse-views

@ZombieEtiquette 4 месяца назад

Dataverse isn't very viable when you are building apps for company wide (400-800 staff) use, since every user that uses that app has to have a power apps premium license ($20/user/mo)

@BulbDigital 4 месяца назад

First, not every user needs the $20 / month per user license. You have other choices like Per App licensing, which is a $5 / month add-on per user accessing a single app. Additionally, you can start with Pay as you go licensing to assess real usage to see what you really need. I think the other thing I'd say is if your organization is 600 strong, and the apps you're rolling out to "everyone" are core to the business, then it's certainly within reason that you'd need to spend some money on an annual basis to run and operate these apps. Applying the per app pricing to 600 users for a year means $36k for an app that has significant impact. I know of companies that spend way more money on software solutions that help them accomplish their mission. If you're building apps that are not connected to a measurable outcome that matters, then you're right, it's too much money. Why would you build that app in the first place?

@EMiller500 4 месяца назад

@@BulbDigital I started in Dataverse (before SharePoint), by creating apps with Dataverse in Teams. My understanding is that this doesn't involve any additional licensing, right? Whoever has access to the Team, has access to the app, right?

@ENG.Kelvinffxgchfhg 2 месяца назад

Unfortunately no logarithm functions are supported in Dataverse

@BulbDigital 2 месяца назад

If you need to do complex math, you might want to look at the use of Power BI, or even embedding Power BI into your office apps. We have another video coming soon on this topic! Power Query and DAX both offer LOG functions which can be used in Power BI. learn.microsoft.com/en-us/powerquery-m/number-log learn.microsoft.com/en-us/dax/log-function-dax

@Plainace 4 месяца назад

Managed to convince a multi billion dollar company to FINALLY invest in the licenses - can finally move out of Sharepoint 🎉

@BulbDigital 4 месяца назад

Woohoo! Seems like it shouldn't be so difficult, right? This is a problem we think about quite a lot actually. There can be many hurdles to overcome when trying to get leadership to unlock something great. Often, they're in that position because they're good at what they do, and often what they do simply isn't technology related. We are always looking for ways to effectively identify and articulate the value technology can bring to the workplace. @Plainace what approach worked for you?

@Plainace 4 месяца назад

@@BulbDigital When 25,000 users are using a canvas app with a SharePoint back end, performance issues become way more obvious - that's all the convincing I needed :D

@ENG.Kelvinffxgchfhg 2 месяца назад

Mathematical functions have a long way to go. Excel is better in calculation by far

@BulbDigital 2 месяца назад

Thanks for the comment! This video has to do with switching from SharePoint to Dataverse as a backend for a modern app. Excel wasn't really part of the discussion. Surely you're not suggesting Excel as the right solution for building apps 🫤