pure training center aad baad u mahadsantihiin alle ha idin barakeeyo cilmiga bixinta wuu ku bullaalaa aad ayaan ugu faa iideystey xarunta cilmi badana waan ka faa'iidey.
WHAT IS THE PROJECT? - Project is an undertaking that . Involves a sequence of activites with start and finish dates. . Involves work, cost and material resources . Aimed to achieve a set of well defined deliverivables (outcomes). . Deals with constraints(time, cost ans scope). - A project is considered successful when it fully meets the expectations of the project stakeholder. -A project management is the Application of project managers' skills and tools to project activites in order to meet project requirements. PROJECT STAKEHOLDER - A project stakeholders is any entity that has an interest in the project 1. Project manager himself 2. Vendors 3. Customers 4. Company excutive 5. Project sponsor 6. Sub- contractor 7. Government. PROJECT VS PROGRAM VS PORTFOLIO 1. Portfolio: is different managing roles under different experts.(largest) 2. Program: is a different projects 3. Project: is a special part of program. Project>>>>>>program>>>>>portfolio PROJECT MANAGERS(PROJECT TRIANGLE/DIMENTIONS) 1:- time (eg.3years). 2: scope(location/ deliverables-products/target) 3. Budget THE TWO WINGS OF THE PROJECT MANAGER. 1. soft skills:acquiring through environment and experiance. (Human competency) -communication skills - time management - leadership and interpersonal - file management - people centered manager . Listens to his team . Consultative . Motivating .flexable .willing to delegate . Empowering with creative ideas . Negotiation . nfluencing stakeholders 2. Hard skills:(project competency): acquired through college or training. -Hard skills examples include:- :- project scope( requirement, outcome, stakeholder etc) :- management tools (proposal, budget, PD, contract etc) :- sharing project to stakeholder meetings :- annual work plan and resource allocation :- project lifecycle :- organizational structure :- project excuting , monitoring and controlling :- project risk management. PROJECT COMPETENCY OF THE PROJECT MANAGER 1. Proposal( scope, goal, objectives, indicators, outcome) 2. Project Budget breakup and reporting procedures 3. Accounting zource documents 4. Organizational manuals(policies) 5. Staff file( CV, certificates, contract, photos, appraisal) 6. Profile and organogram 7. Procurement plan 8. Annual work plan 9. Bank accounts, authorized signatures 10. Accounting source documents 11. Income and expenditure report 12. Monitoring and evaluation 13. Status report progress & aanual report Project document(proposal, budget, contract, costed work plan)". PROJECT STAGES 1. INITIATION - project objective - stakeholders -WBS - budgeting - log frame indicators - define deliverablea - funding agreement. 2. PLANNING - project start date - set project activites - estimate task duration - mileatone - project calendar - task independance - project resource - resource calendar - resource assignment - task constraint - share work plan. 3. EXCUTION & MONITORING - baseline plane - track scope - track budget - update work plan - corrective actions - performance report - annual review - records keeping CLOSURE - verify deliverables - stakeholder acceptance - customer acceptance - evaluation - lessons learned - contracts closure - final report - handover. WORK BREAKDOWN STRUCTURE(WBS) 1. main goal of the project 1.1-Objective1 1.1.1: activity 1.1.2: activity 1.2: Objective2 1.2.1: activity 1.2.2. Activity 1.2.3: acrivity STATUS REPORT VS PROGRESS REPORT VS ANNUAL REPORT 1. STATUS REPORT: current project condition in terms of scope and work pla 2. PROGRESS REPORT: - monthly or quarterly file that contains activites completed and milestones reached and next plan. 3. ANNUAL REPORT - Detailed report that contains project activites, tatgets, indicators, accomplishments. Lesson2 PROJECT PROPOSAL - Proposal➡️ Negotiation meetings➡️agreement PD➡️ fund release➡️ work plan Project format 1. Project summary( 2. Background(problem justification, NGO profile) 3. Goal 4. Objectives 5. Project description(scope, 6. Outcome 7. Schedule plan(timeline). 8. Budget 9.M & E (1/4) 10. Appendix(pictures or statistics table) Prohect summary 1. Project Name: 2. Project duration 3.funding agency 4. Implementing partner 5. Estimated budget Project Background 1-justification+ baseline information 2.profile ✔ MAIN GOAL ✔ OBJECTIVES (1,2,3,4,5,......) ✔ PROJECT DESCRIPTION to implement this project, .... ✔ SCHEDULE PLAN -✔ OUTCOME main facilities of the completed project ✔ BUDJET - Budget breakup is illustrated ➡️ Appendix : pictures
