How to Pre-Assign Zoom Breakout Rooms (Tutorial)

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Zoom breakout rooms are great for teaching, training, and engaging your participants. But pre-assigning your attendees in advance makes being the Zoom host so much easier. In this video, Scott Friesen shows you how to pre-assign Zoom breakout rooms so that your next video meeting is a smashing success!
0:00 Introduction
0:30 Settings for Zoom breakout rooms
1:12 Schedule a meeting with pre-assigned breakout rooms
1:48 Create pre-assigned breakout rooms online
2:10 Pre-assigned breakout rooms warning!
3:21 Create pre-assigned breakout rooms with a spreadsheet
6:03 Managing pre-assigned breakout rooms in a meeting
7:17 How to reset your pre-assigned breakout rooms
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Scott Friesen is a productivity specialist and founder of Simpletivity training and consulting. He is also a prolific public speaker, workshop leader, and time management coach.
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#simpletivity #zoom #breakout

Опубликовано:

29 июн 2024

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Комментарии : 114

@philipchivers2735 3 года назад

This is by FAR the single most USEFUL video I have seen about a Zoom tutorial. THANK YOU!

@Simpletivity 3 года назад

Wow, thanks!

@Iamforeverhis1 2 года назад

Great tutorial! Thorough, easy to follow, best I've seen so far.

@hajarsalih5888 3 года назад

Thanks for sharing. I have been searching for this

@faithandloveinfo 3 года назад

Outstanding and EXTREMELY clear! Great job, sir!!

@Simpletivity 3 года назад

Thank you kindly!

@CalvarypresbyterianOrg 3 года назад

Hi Scott, this was very helpful and I've learned more in 20 minutes with you than anywhere else.

@Simpletivity 3 года назад

Glad it was helpful!

@ginalabier3764 2 года назад

This was perfect!! Thank you.

@patci4951 2 года назад

very clearly explained ,great !

@jenncaputo 3 года назад

I really appreciate how thorough this tutorial is. Too often I've wasted time watching tutorials that don't take me from beginning to end and share all the important bits in between!! Thank you !!

@Simpletivity 3 года назад

Glad it was helpful!

@lisaallison4843 3 года назад

You made this SOOO easy! Thanks!

@lilianngundo2693 2 года назад

Thank you. This was very good.

@hernandezchris3414 2 года назад

this has been very helpful! Thanks.

@sulastrisue 3 года назад

Very helpful, thank you very much

@AuntyKaren 2 года назад

Excellent tutorial. I was flummoxed but this video has saved the day. Thank you.

@Simpletivity 2 года назад

Great to hear!

@contagiouschange 2 года назад

This was fabulous !!!! Without your expertise and details you provided I would have been lost ! Thank you!

@Simpletivity 2 года назад

You are so welcome!

@uschihouseholder8237 3 года назад

Very well explained! Thank you!

@Simpletivity 3 года назад

Glad it was helpful!

@ermakidd3510 Год назад

Great information!!!!

@jeannethompson5069 2 года назад

Great simple tips and instructions for us "newbies"

@MissAngieTeacher 3 года назад

So very helpful. Thanks so much!!!

@Simpletivity 3 года назад

You are so welcome!

@agnusborealis9362 3 года назад

Great tutorial! Problem solved. Im ready for my training tomorrow! Thank you!

@Simpletivity 3 года назад

Have fun!

@solefather406 3 года назад

Excellent video!. thank you for you're time.

@Simpletivity 3 года назад

Glad you enjoyed it!

@YoGinny 3 года назад

This was a life saver. Thank you !!

@Simpletivity 3 года назад

You're welcome!

@NenadMaljkovic 3 года назад

Thanks, very useful :)

@05PatM 2 года назад

This is helpful. Thank you!

@Simpletivity 2 года назад

You're welcome!

@jieyingchen4026 2 года назад

The most comprehensive, clear, and concise pre-assign breakout room tutorial that I've seen. Great video!

@annashyfrina5251 2 года назад

I followed your instructions and they were incredibly helpful to our team! Thank you so much! When we actually tested it, one of the people for some reason did not automatically get put into a room. We checked their email address was correct and they have a zoom account for sure. But we kept having this problem that this person would end up staying in the main room when everybody else was put into breakout rooms. Can you suggest a video to watch to troubleshoot this?

@rickharold7884 3 года назад

Cool. Thx

@abbeyweatherill2847 3 года назад

Hi Scott, thanks for this tutorial. When the participants are added via csv file before the meeting are they notified via email right after they are uploaded? Or do you have to share the meeting details like usual?

@pujanomaly 2 года назад

Excellent demo with clarity. One doubt- when we pre assign members while scheduling, what actually happens when they join the meeting? Will they go straight to assigned rooms when admitted from waiting room? Will they show up in main room when admitted from waiting room? Thanks

@rofiqulislam7544 Год назад

Good video ❤️❤️❤️

@Simpletivity Год назад

Thank you 😁

@me7445 3 года назад

Thank you

@Simpletivity 3 года назад

Welcome!

@lorenzoarodriguez6048 3 года назад

I had attempted the pre-assigning breakout rooms and could not understand or find the reasons for the failure; you explained it clearly today: they need a Zoom account! I will be using the import method!

@Simpletivity 3 года назад

So glad that this video could help, Lorenzo. Thanks for sharing!

@suziealexander5543 3 года назад

thank you Scott! Whew, doing a workshop & new to BO rooms! How do you get them out of the rooms, back to the whole group?!

@Simpletivity 3 года назад

Please see this video for complete details and help with Zoom Breakout Rooms: ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-dNCrdSnnqiU.html

@carolzink3929 3 года назад

Hi Scott, Thank you for this video. When I add the email addresses into the participants box it doesn't save. Is there a trick or something I need to know? I really like this video it was super helpful. Thanks again.

@melissaa.troutman6954 3 года назад

Hi Scott! This is AMAZING - thank you! Question: Are you available for hire to run Zoom events for organizations?

@Simpletivity 3 года назад

So glad you found this helpful, Melissa. Sorry, this isn't a service I currently offer. All the best with your next event!

@lorenzoarodriguez6048 3 года назад

Scott, if you are collaborating with another person on the meeting and the breakout room assignment, do you have to make the other person the host in order to import the breakout room assignment?

@margaretcarlander1389 3 года назад

This was very helpful. It only seems that preassigned breakout rooms can be made for scheduled meetings, not for your Personal Room, is this correct? I usually leave my Personal Room open and have my students use the same link all day long. But the disadvantage is I can't use preassigned breakout rooms. Advice?

@demcnair 3 года назад

I'm not sure I would use this feature given the key condition that the user must have a Zoom account and I must know the email assigned to that account. I've found it very easy to create the breakout rooms while teaching then move students around if I think there's a better match-up. Another option I like is "allow participants to choose their breakout room" - this is quite efficient when students are working in project teams that don't change throughout the semester. I just create the rooms, rename them to the project team, select the option that allows participants to choose, then when I open the breakout rooms students can go right to their team. It works really well.

@joseedurado00 3 года назад

This is really helpful. Can someone help me with this issue. Say that I have 10 people, is their an easy way that I can shuffle people so everyone get sa chance to be in a room with someone different? Im kinda stuck here..lol

@vasilisa22 3 года назад

Thank you very much I have seen the prices I do not understand, it seems it cots a fortune @t ' pay monthy or annually per webinars plus if I want to put my clients into breakout rooms, for example 3 rooms it will cost me montky 50 eur per each group I am confused please help

@christinemanges2172 3 года назад

What about phone sign ons in breakout rooms? They don't sort by email, do they?

@fadybarsoum9969 3 года назад

A long meeting (e.g. a workshop) can have multiple breakout rooms discussions - same participants in different groups each time over the course of the workshop. Is there a way to pre-assign multiple breakout rooms sessions?

@AlexandreMatte 3 года назад

I wish we could pre-assign users who don't have a zoom account. Concretely, I'd like for ALL people who come in the meeting to be sent to the breakout room. Do you know why this is not possible?

@funmiolaore 3 года назад

I have the same issue. I am working with young people who are under 16 and apparently they cannot open zoom accounts

@jekel68 3 года назад

great video - many thanks. Is it possible to have the pre-assigned rooms and assign users that I have not preassigned to the rooms when they join the meeting? Many thanks

@Simpletivity 3 года назад

Yes, absolutely. You can just manually assign them to a room once they've joined.

@jekel68 3 года назад

@@Simpletivity many thank for your reply. Is this also possible, before I start the breakout sessions? I just tried it an I saw that one not preassigned user was not assigned. the downside: I did not see this, before I started the breakout sessions. Is there a way to assign those late unsers or users that I forgot to preassign before I start the breakout Sessions?

@PATRICKCASTILLO 3 года назад

This tutorial helped me but only got me half way. - I´m goint to have around 200 participants preassigned in 6 breakout rooms during one hour. After half an hour there is going to be a rotation, also preassigned. How can I plan this?

@jdlngwll 3 года назад

Since it's required that pre-assigned participants need to have a Zoom account, do they need to be logged into their account in order to be placed in their respective breakout rooms?

@mim6110 2 года назад

Can you use randomized and preassigned breakout rooms in the same zoom call?

@kkyi20 3 года назад

Would all the participants be assigned to the same breakout rooms in the following meetings? Or does the host have to do this setting every time?

@sciencesenses 3 года назад

Can you pre assign individuals to breakout rooms and select automatic to assign additional individuals? I want to pre assign two individuals into each breakout room...then I want Zoom to assign the remaining group automatically

@markbarbash4858 3 года назад

Scott, this is incredibly clear and helpful. One Question: Does the requirement for a person to have a Zoom account apply to BOTH names entered directly and entered through a CSV file?

@Simpletivity 3 года назад

Yes, that is correct, Mark. Regardless of the entry method, in order for pre-assignment to work, they need to have a Zoom account.

@rachaelnaismith3083 2 года назад

@@Simpletivity Another question. I have a group of people and some don't want to have a zoom account; others do. Can I preassign everyone and will the ones with zoom accounts go straight to their rooms while the other ones I'll need to assign on the spot? And do the ones with zoom accounts have to be logged into zoom before the meeting? (Sorry, new at this)

@stephaniebilodeau7413 2 года назад

@@rachaelnaismith3083 Hi! I have the same question. Do you have a response? I have a meeting this friday and i don't know what to do!! Thank you so much!

@rachaelnaismith3083 2 года назад

@@stephaniebilodeau7413 I think that this CSV file is just a handy shortcut for companies etc. I just use the emails and if they have a zoom account they go directly into the breakout room but if they don’t have a zoom account I manually put them in. It took a little while but I think I have it down, if you can practice it would be great.

@janetschneider7802 3 года назад

I watched this video many times, and then went about the work of setting up my groups. But somehow, when I tried to break my people into their two-by-two groups it didn't work. I can't figure out why. Any hints as to what step I might have missed?

@turkcekonusalm9517 2 года назад

Thanks for video.I would like a question.I wanna copied some writing to all breakout rooms. For example, I will write something on main season chat box and this text coping to all breakout rooms chat box. I do not want to use "message to berakout rooms" function as pop-up. I wanna copy main season chat text to all the brakout rooms chat area.Is it possible?

@hafidzrabbaniharizalhariza1800 3 года назад

so we can only make one csv file for one breakout room?

@teamcieloadminassistant1449 3 года назад

I do all this, but when my meeting was in process I can't edit the Assigning the participants 🤔

@dianab1366 3 года назад

How do you know if a participant has a zoom account? What happens if you pre assign and they do not have a zoom account?

@coalitionagainstlucas3392 3 года назад

As mentioned at 2min 10sec without a Zoom account the person cannot be preassigned. You could potentially force them to register for the meeting by ticking "Registration: Required" on the schedule a new meeting page.

@udeniunawatuna846 2 года назад

I get an error when uploading the csv, it says incorrect format. I didn't change the format or the filed names. Once I open the csv file I can see that both room & email columns have got combined into a single cell. Any tips would be greatly appreciated.

@geraldinesobels7375 3 года назад

Hi Scott, great video, many thanks for your clear explanation. I have a special question, I have 4 rounds of breakout sessions with 10 groups per round and 3 pers. per breakout room in a zoom meeting. Every 15min of the Zoom meeting we set up a breakout session with the 10 breakout rooms, the groups need to be different per round. Is it possible to create in advance all the breakout rooms for all the 4 rounds? How? So far I only managed to create the first round of 10 breakout rooms. I hope you can help me?

@jeannerichardson2756 3 года назад

I have the same problem. Did you get a response?

@aisyakamila Год назад

My group members are dynamic. I can't preassign them to a fixed room. I also can't edit participants every time prior to meeting. My members change. My team are in and out. So, is there a new way to create a csv file without putting room members? I mean empty csv file, just containing room without members?

@ketreenawilliams1320 3 года назад

What if you you have a public event and don't have their emails?

@irisheyes3639 3 года назад

As an attendee, sometimes the host forgets to let us unmute ourselves when we're in the breakout rooms. Is there a way to unmute ourselves in this situation?

@agathamalacos5412 3 года назад

Can I pre-assign guests after the meeting is scheduled and when I know the guests who have accepted invites? Meaning right before the meeting begins?

@Simpletivity 3 года назад

Yes, absolutely.

@LizaJandayogajanda 3 года назад

I'm editing a scheduled meeting and it won't allow me to assign breakout rooms. There's a circle with a line through it when I try to click on assign breakout rooms

@terigraham7609 Год назад

I had a problem with brakout rooms. Everyone was pre-assigned but when I opened the rooms about 20 out of 33 people werent sent to rooms. Someone said i should have opened the rooms before it was time to send them to the rooms. This confused me. Help!

@territhornbrugh305 3 года назад

Help. . . question (your video was v helpful, btw). Can I pre-assign breakout rooms to and already sent meeting invite?

@Simpletivity 3 года назад

Yes you can!

@moazmohammed9709 3 года назад

how to open the setings in zoom

@ktob1k4 2 года назад

Can we start break out room while having everyone in waiting room?

@harrymoore6274 8 месяцев назад

I host speed dating events. Let's say I need 20 breakout rooms, ten Men and ten women. The ten men need to stay in the stay room at all time, but the ten women need to rotate to each of the ten men rooms. How would that work?

@Simpletivity 8 месяцев назад

Creating a setup for your speed dating event on Zoom is quite doable. You can set up 10 breakout rooms for the men, and the 10 women can rotate through these rooms. Here's a simple plan: Set up 10 breakout rooms for the men. You can do this when scheduling your Zoom meeting. Assign each man to a specific breakout room. You can manually assign them (I'd recommend numbering each room so the women know which room to go to next. For the women, you can either have them join the main meeting room initially or assign them to a specific room for their first "date." Every few minutes, announce a rotation. For instance, every 5 minutes, have the women move to the next breakout room. You can use Zoom's "Broadcast a message to all" feature to notify everyone when it's time to rotate. Ensure you have a clear schedule or timer to keep things organized. This way, the men stay in their rooms while the women rotate through each of them. It's a simple but effective way to facilitate your speed dating event. Good luck!

@adelinesng1407 Год назад

How do I pre-assign as a co-host?

@existenceness 3 года назад

With the release of version 5.3.0, Zoom lets Hosts choose to allow Participants the ability to join the breakout room of their choosing. This will make pre-assigned breakout rooms less necessary in some situations.

@Simpletivity 3 года назад

Thanks so much for sharing, Jonah.