How to Receive Payments in Quickbooks Online

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How to receive payments n Quickbooks Online shows you the proper way to record payments you receive from customers in Quickbooks Online.
There can be multiple ways you get paid in your small business, but one of the most common is when you send an invoice to a customer. When they send you payment for this invoice, whether it's cash, check, bank transfer or credit card, you have to receive that payment in Quickbooks Online. This video details the exact steps you need to take to properly record these payments as received in Quickbooks Online.
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Опубликовано:

4 июл 2021

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Комментарии : 46

@QbuniversityOrg 3 года назад

Feel free to leave a comment or question here!

@fredachemorelife8262 3 года назад

hi how do i reverse a payment that i have matched to a wrong invoice

@QbuniversityOrg 3 года назад

@@fredachemorelife8262 If you have already deposited the money in QuickBooks you will have to void the deposit first and then void the payment second. If you have not deposited it in QuickBooks, then you can just void the payment

@jayradintz4358 Год назад

with online banking directly linked how do I prevent a duplicate deposit ??

@larryps Год назад

Very helpful. I like your teaching style so I am subscribing. Thanks

@QbuniversityOrg Год назад

Awesome thanks!

@justinwalters9230 5 месяцев назад

Thank you for the video!

@QbuniversityOrg 5 месяцев назад

You’re welcome!

@ericag4861 Год назад

Do you have a video about how to do the undeposited funds deposit?

@marknowicki4156 2 года назад

How do I set up so Zelle and Venmo shows when paid? Thanks

@georgebustos2059 2 месяца назад

In the desktop version there was an easy way to write off an underpayment right from the customer payment screen. I don't see that option in QBO. How do you write off underpayments in QBO?

@YoucefYoucef-ft9ce 2 года назад

Thank you fo sharing sir

@QbuniversityOrg 2 года назад

You’re welcome!

@MKM-lr5vs 9 дней назад

do you do the same thing (adding payment) even if the deposit is automatically recorded by QB as entering your bank account? Or would this be creating a duplicate that would make things difficult later on ?

@dugandame2752 2 года назад

We currently "Find Matches" for invoices once they hit our bank feed, then we match the (check) deposit to the invoice. This can get confusing especially as we grow. My question is, if we choose to "Receive Payment" as you clearly/easily instructed in this video, where do we match the deposit to once it hits the bank feed now that a specific invoice is considered "paid".

@QbuniversityOrg 2 года назад

You would do it the same way by Matching those deposits to the bank feed.

@HAC0109 3 года назад

I recently switched from QB desktop to Online 2021. When I ran into some problems, the QB help line instructed me to NOT record payments using the Receive Payments option the way you are showing in the video, but to go to the downloaded bank transactions and match the payments from there. The problem appears to be, though, that this is a hit and miss affair" some deposits are matched correctly, others are recorded in the bank register, but not properly allocated toward the customer invoice. If I use the method described in this video, will QB just match up the deposit with this recorded payment, or will there be some kind of duplication?

@QbuniversityOrg 3 года назад

It should match. As you go through the bank feed transactions it will show if it matches something or not. If it doesn’t then you can click on Find Match to find what you need to match to

@theromanfamily2733 10 месяцев назад

Hi, thanks for the video. What is the difference between matching the deposit from the bank feed to the invoice vs the receive payment option?

@QbuniversityOrg 10 месяцев назад

No difference you just want to make sure if you receive payment you match the bank feed to the deposit

@user-lc7jl9oe3r Год назад

How can I change the date of when payment was received. I received a payment but forgot to change the date of when I received it.

@JenSchenker Месяц назад

So what does it do if you choose clear payment?

@royaldiadem1138 2 года назад

Please help. A client claimed to have paid an outstanding invoice via ach and i can't find it in my banking feeds, where else can it be found in quickbooks?

@QbuniversityOrg 2 года назад

The check register. Or check the bank account to verify

@Aniket-e2p 14 дней назад

In my quickbooks there are alot of open invoices in fraction or decimals like .1 or .2 how to receive them all without wasting much time

@scarlettbamaRTR 3 года назад

How to record mONE PAYMENT that applies to multiple invoices? (same client?)

@QbuniversityOrg 3 года назад

In that case you put in the total amount of the payment, and then down below just check off which invoices it applies to.

@makenzijismeis406 3 года назад

great

@QbuniversityOrg 3 года назад

Thanks!

@karleciaswan 2 года назад

how do you deposit the actual money into the bank's checking account?

@QbuniversityOrg 2 года назад

If it’s checks, go to the bank and deposit it

@cindyengstrom5537 2 месяца назад

My invoices are not showing up so I can click on them to place them in undeposired funds.

@QbuniversityOrg Месяц назад

Are you going to Receive Payment?

@brentbeanblossom7352 Год назад

If I have a deposit for 70 invoices weekly, without receiving 70 payments one-at-a-time, is there a way to receive all payments against all invoices with the same date?

@QbuniversityOrg Год назад

Do you mean automatically?

@barbiespa5166 2 года назад

How can i record payment

@QbuniversityOrg 2 года назад

Not sure I understand the question

@troywhitney1948 2 года назад

I’ve been waiting over a week for a large Quickbooks payment to process from my client. No idea how long it will take. This is unacceptable that they would keep me in the dark. I may have to ask them to stop payment. I would think twice before using Quickbooks as a payment solution. This is the very stressful and the company has NO response other than apologies and vague estimates of how long it is supposed to take. This should be illegal.

@QbuniversityOrg 2 года назад

Ok. I don’t work for QuickBooks so I can’t help you. I wonder if maybe the person paying - their funds need to be verified and it was put on hold?

@troywhitney1948 2 года назад

@@QbuniversityOrg Nope - funds have been verified and have left the client's account. Payment was sent on July 20th. 9 days ago. You can see that this happens to people using Quickbooks all the time. I may just have to have them cancel the payment. But it's embarassing and awful. This is a payment for $17,000 btw. I understand that you don't work for Quickbooks. But since you are addressing Quickbooks payments, I'm here to tell you that people need to be careful. Quickbooks is optimized for accounting. It is not necessarily a good payment solution. There are far better ones out there. You can't believe how much stress they've put me through.

@wendyagarcia7988 Год назад

@@troywhitney1948 You don't have to process payments via QBO. It's more manual but the customer could schedule the ACH into your account and bypass QBO processing completely.

@FrankBrill 2 года назад

I'm moving from Quicken to QB Pro Online. In 2021, I billed some 100 customers via Quicken invoices. For 2022, do I need to create separate invoices for all customers

@FrankBrill 2 года назад

Is there an easier way to import those payments so I can use them in reports for 2921 IRS income tax filings?

@QbuniversityOrg 2 года назад

@@FrankBrill I would do a journal entry to record those. Were they all paid so that it’s just income in 2021? If so when you do a journal entry credit revenue and debit retained earnings as of 12/31/21

@FrankBrill 2 года назад

@@QbuniversityOrg On re-reading my question to you today, I realized that my 2021 client invoices were not prepared and sent in Quicken, as I had stated, but rather in PayPal. Is there a way I could transfer the PP invoices/transactions to QB Plus so that they would appear as invoices (or some other helpful category) now for use in QuickBooks Plus reports?