How to time block with Google Calendar and Todoist integration 📅 | effortless + custom colors

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Uhm, yeah you really need to know about this 🤩 Ever wondered how to time block without spending more time on the time blocking than on your actual work? Then look no further! In today's video, I will explain how you can use the Google Calendar and Todoist integration to make your time blocking effortless. I will talk about how to set up the integration, create custom colors in Google Calendar, and how to make task batching easy. For the perfect aesthetic and effortless time blocking productivity system.
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My name is Jaël and I am a 21-year-old master student Educational Sciences from the Netherlands. My channel A Life of Learning focuses on self-development, planning and organization. Not in the "everything is perfect and I always have my life together" way, but in the real way. Getting organized is an ongoing struggle, but with some tips and support from each other I believe we will all manage 🥰
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Опубликовано:

30 июл 2024

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Комментарии : 125

@tomagee420 2 года назад

I walked through this step by step because im a baby at all this, but once i got it set up and started viewing real-time changes on my ios devices and windows AT THE SAME TIME... I feel like a wizard

@ALifeofLearning 2 года назад

That’s the best feeling, isn’t it??? 😄

@francovasquez1105 2 года назад

Hi! I’m working with a similar configuration for both apps. One recommendation: in Todoist, if you don’t want to go back to the calendar to set the time you’ll be spending with a task, in the name you can just put the time in minutes between these -> […]. For example, you could add a task named “listen to filmed class #university tomorrow 14:00 [60m]”. That way google calendar will know it lasts 60 minutes and display it that way

@ALifeofLearning 2 года назад

Yes I saw that as well on the Todoist website but for some reason it does not work for me :(

@mauricesaunders5460 2 года назад

@@ALifeofLearning In order for it to work, it must include a date. Whether it be tomorrow, today, in 2 days, Dec 25 etc. It just needs that in order for it to work. So for example: TASK tomorrow [90m] It doesn’t have to be in any specific order, and it’ll take 2-3 seconds to process.

@NicoleShanique Год назад

Thanks for this! I’ve been using the Todoist/Gcal integration forever but coordinating it with different calendars and the color & time blocking is something I had never thought of. Love it!

@jaimininorath5760 Год назад

Love how in depth this is. I feel like the main feature todoist is missing is that they don't have a calendar/timeblock inbuilt. Will give this a shot

@guglielmobergatto7008 2 года назад

I found the tip of using two calendars to separate tasks and events under the same area very useful. Great video overall!

@infosages5802 2 года назад

Wow... this is life-changing! I have been looking for a tool that will integrate with Google Calendar. Have tried several like asana, trello, clickup but couldn't figure them out. Your tutorial is amazing! I will be stuck with Todoist for a long long time :)

@gabykortekaas7194 2 года назад

This works really great!!!!! Set-up was done pretty quick. Thanks for this great tip.

@starkxz Год назад

I watched 7+ videos on how to time block using GCal & Todoist and this one is the best. Thank you.

@ALifeofLearning Год назад

So happy to hear that! ☺️

@paulakemptherapies 2 года назад

This is awesome, I have been trying to work out how to sync both together - thank you!

@sonyakhan5774 Год назад

AMAZING! THANK YOU SO MUCH! This is exactly what I was looking for and you explained it so well!

@BDV000 2 года назад

Wow This has to be one of the best tutorial on Todosit and Google Cal

@stevehannon9979 Год назад

Great Video Very Organized and clear. I have watched other vids on the same topic . Many of them are too quick and not as organized. Your speaking tempo was just right for me. I will be watching again to set this up. I really like Todoist but I feel syncing to my calendar is going to be a game changer Great smile too You seem to be a happy and positive person. Keep it up Glass is half full!! Thanks

@SerenaAlfaro Год назад

This was a concise and helpful tutorial. Thank you for creating it!

@TeddyRakotomalala 2 года назад

Great video, I was looking for timeboxing system using todoist for days now and bam ur video shows up. Thanks a lot

@Titus_337 10 месяцев назад

This is exactly what I have been looking for! Thank you! I'm going to go implement this immediately. I like the way you presented the topic. Subscribed!

@hayleyh2436 6 месяцев назад

Honestly, this has made such a big difference to how I was using Google Calendar and Todoist. Thanks so much.

@saeidgholami2795 2 года назад

Thank you to taking your time on creating this video, It was very useful for me.

@SamwalthamYT Год назад

This massively helped me out. Thank you!!

@mysticalsoul1588 2 года назад

What an amazing system! I am a new subscriber, thank you so much for creating this video! It was very well made and I am so happy I finally found a system I actually like using both of these tools! You're the best!

@ALifeofLearning 2 года назад

I am so happy you liked it! 😊

@seulgikim9869 Год назад

Thank you for sharing your method. It is so helpful! ❤

@nasreenqamber9905 Год назад

I have been struggling to figure out how to batch and time block with todoist and your video just made my day. Thank you so much!

@liaoamy4067 Год назад

Hi, thanks for this great video showing steps by steps! Finally, I reached there : )

@jasonpitcock5101 2 года назад

Thank you! This is an amazing video that has helped me tremendously.

@Lapwing52 2 года назад

A real eye opener, thanks!!

@jesuscorreaPLC 2 года назад

Hello Jael, your channel is reallu amazing! Thanks for all your advices.

@ALifeofLearning 2 года назад

You’re very welcome! ❤️

@tspmcfarlane Год назад

This was such a brilliant presentation - such clear steps, so easy to follow. This is a great system and I’ll be trying it out. Also subscribing to your channel!

@ALifeofLearning Год назад

Thanks so much for your kind words! ❤️

@tlotlomorolong 2 года назад

hi, thank you so much for the well guided video. it was very helpful managed to set everything up nice

@caramelcookie1765 2 года назад

I literally had to rewatch this a year later, because I didn't remember how to do all this. Thanks for making this video!!

@karraralhasan9352 Год назад

going to use it for sure, thanks for the video (:

@Busterblade20 Год назад

OK wow, I love this. Thank you so much.

@Simsim6ix9ine 2 года назад

Thank you very much this was very helpful. you been delightful. 🧡

@lalala123stella 2 года назад

Thanks, you helped me a lot.

@angadanand739 10 месяцев назад

Thank You so much, have been struggling with Time Blocking for a while now but this is really helpful

@nicokwapper 2 года назад

Dit is echt absoluut top. Dankje!

@xsenia8888 Год назад

wow, it was really helpful tips, thanx a lot!

@tanaybhomia2784 2 года назад

This was a great content

@adrianadomenech5816 Год назад

THANK YOUUUUUUU!! Life changing!!

@pratik9876 Год назад

Solved my exact problem. Thanks😊

@Ibramusbah 2 года назад

I love ur work

@XaviArmani 2 года назад

Amazing!

@Trasin 2 года назад

Very nice! Thanks

@mystexx 6 дней назад

Hi Jaël! I really like your setup! I have tried different ways to organize tasks and to connect GC with Todoist. Looks like your solution is the best for me. Thanks a lot ❤

@michaelpromeneururie1101 2 года назад

Pretty useful thank you

@juanvillarroell Месяц назад

Thank you very much! I love this video

@jeffhallum 2 года назад

I'm late to this party -- great video -- great process -- thank you!

@andreyfomin7354 Год назад

thank you so much. very helpful

@andrew-u3c 3 месяца назад

Great video! Definitely the most indepth and helpful video I've seen. I think I'm going to ditch Fantastical and use this. Thank you!

@rosieroo538 5 месяцев назад

Wow I had no idea you could have multiple calendars from Todoist! Even though this video is 2 years old I still haven't seen anybody discuss any of this as thoroughly! Also random but I love your hair!

@bobbyshiffler80 Год назад

super helpful!

@thatspiritualhumane Год назад

excellent video !

@gadrush 9 месяцев назад

You earned a subscriber ❤

@sharemind 2 года назад

Great thanks 😊

@Chikowski101 2 года назад

great video !! very informative !! you look like a Queen , goddamn beautiful

@adamwrigh8805 3 месяца назад

Wow ! How fantastic ! a breath of fresh air from Todist, Pullein and Panici videos that have all sent me to Zzzzzz.... Please do more.

@LacyAllisonInteriors Год назад

Thank you so much for this video! For some reason, my tasks are showing up in the calendar as a dot versus a block bar. Do you know why and how I can change it to the bar? I cannot find an option in settings. Thank you!

@dezignnation5770 Год назад

I'm trying to build a second brain I love the idea behind that concept I have already created a zap to send my tasks from notion to todoist and now it's the perfect time to find a specific block in my calendar that's why I'll give it I try

@ALifeofLearning Год назад

Let us know how this works out!! I think many Notion users would love to know whether this works well 😊

@Abdullah-zl9ub Год назад

Hey! Still using same setup after a year? (GCal with Todoist) I’ve watched your video when I started using Todoist and it helped me in integration! Now I’m back checking it. Wonder why it’s useful to use projects? (Plus we have labels). I personally have life non business things in apple reminders.

@accentontheoff 6 месяцев назад

Hello... when you add a recurring task to the calendar via todoist, and then, when it is done, do you delete it. When you do this, will the next occurence of the task also get deleted.

@YousefMohamed-os2mm 2 года назад

I love you so much

@user-be9nb7qq2v 5 месяцев назад

can someone explain the point of having the two separate calendars for "events" vs "tasks" - could you not just have a "personal" calendar and synch that with the personal "project" in ToDoist?

@ffabiang Год назад

Cool video! I've been using Calendar and Todoist a lot for a while and it has been extremely helpful. I wonder if the paid version of Todoist is worth it in any way? It seems that using the notifications of google calendar for the todoist tasks serve as a good replacement for the paid reminder feature 😅

@ALifeofLearning Год назад

I guess it is worth it if you want to use more than 5 colours for the colour blocking, but otherwise I have not felt hindered in any way by working with the free version in this way ☺️

@BarboraPitrova Год назад

Hi, great video. I have a question. Is it possible to also see your google calendar events in the Todoist app? I mean if its also working both ways. You add an event to google calendar and you would see it as a task/event for the day in the Todoist app. Thanks!

@ALifeofLearning Год назад

Yes that works! As long as you add it to one of your Todoist calendars

@canicec9248 2 года назад

Hi, This is the best time blocking video using Gcal and Todoist! I've learnt a lot. May I know what is the advantage of having a separate G calendar for events for diff areas of your life vs having 1 G calendar for all events with diff color codes? I understand the having diff G calendars for tasks bcos it allows us to separate them into projects in Todoist easily. What about the events part? What's the pros and cons of having 1 G calendar for all events?

@ALifeofLearning 2 года назад

Honestly it’s mostly just an aesthetic choice, the standard GCal colours are just not to my taste at al! But it also automatizes the coloring for the different life areas 😊

@canicec9248 2 года назад

@@ALifeofLearning I see, thanks for shedding light on the workflow that u've shown!

@rishikeshkalamkar2595 2 года назад

Thank You Jael 👍 👍

@bkr7780 2 года назад

Great idea. I really like that approach. But how do you sync sub-projects to google calendar? As far as i know TodoIst does not support this. I am really looking forward to your solution.

@ALifeofLearning 2 года назад

I have never tried that! So sorry I cannot help you with that :(

@Joennyify 7 месяцев назад

Exactly what I've just been wondering about. The lacking support makes it pretty complicated to combine GTD & Time Blocking, doesn't it? Have you found a workaround?

@cameroncorbin9432 Год назад

This video was super helpful and it is an almost perfect solution. But, when I add specific times for recurring daily tasks to place them in and time block them, they disappear from todoist at the time that was set. For instance walk the dog is set at 8am every morning, as soon as it hits 8:01 the task for the day removes itself from todoist as if it was checked complete even when it wasn't completed (or clicked) and it does not move it to the complete column, it just disappears. Rather than move itself to a past due, overdue, or incomplete column until it is completed. Is there a way to adjust that? The main reason I want the tasks to be organized like this is so they do not slip my mind and I am reminded of each one promptly but also reminded if I am finishing up something else and then go to check my list for the next item slightly later. If it disappears then it is kind of unhelpful. Thanks so much to anyone who may have an answer for this!

@ALifeofLearning Год назад

I don’t know, but hopefully someone else does!

@faceurgiant Год назад

Cameron- I have the same question. Did you ever find a solution?

@BOXmediaTV Год назад

Great video and explanation, are you using the FREE plan on Todoist? or PAID plan?

@ALifeofLearning Год назад

I used the free plan in this video ☺️

@Hope90626 23 дня назад

Any update on this with the new integration on Todoist??

@jimjamgames8895 10 месяцев назад

its amazing, Thanks !! btw u alot look like hannah baker 🤞

@almek9601 Год назад

Wow This is awesome 😊 Does this also work with outlook desktop?

@ALifeofLearning Год назад

I have not used it, but I imagine you can have the Google calendars displayed in Outlook and I guess that should work? Let me know if you try it out!

@Windsbee Год назад

Great video! Question: what are the benefits of having a for example personal events AND tasks. Why not just “Personal” and put events and tasks in there? Also: a recurring task/event once a week like “do the laundry.” For you personally, would that go in google calendar as an event, or entered via todoist as a task? Thanks!

@twlvz4344 Год назад

Yeah I also didnt get the point of having separate events and tasks

@Windsbee Год назад

@@twlvz4344 I did get it. If you have just for example “school” and enter an event in Google calendar, it will also add it as a task in todoist, which for me at least is not something I want. Hence the event and task being separate. I’ve used this setup now for a couple of weeks and it works nicely.

@twlvz4344 Год назад

@@Windsbee Oh, this makes a lot of sense now. Thanks, mate!

@stevehannon9979 Год назад

I got Todoist and my google calendar set up on my computer but does not seem to sync to my iPhone That is where I input most of my task and event scheduling since I am on the road a lot Any suggestions?

@ALifeofLearning Год назад

Hmm that is strange as it should all work through the same database… Are you sure you are entering the tasks in the correct Google calendar?

@wadebarrett8734 Год назад

I've been using the gcal + todoist integration for months. Problems arise with *recurring* tasks and you want to change something. As a workaround, perhaps a good way to avoid issues with change is to create tasks as duplicate instead of setting tasks to recur. Thank you for you video.

@agoogleuser6937 6 месяцев назад

Recurring tasks are easier to bulk/batch edit and delete

@trileobayu2023 2 года назад

Why you are so beautiful? you eyes, you smile, your hair... gorgeous

@beenspired 2 года назад

Hi! I tried to sync using integration. This step didn’t work for me. The screen to do this step doesn’t pop up. I checked my pop up blockers. No luck. Any suggestions?

@ALifeofLearning 2 года назад

Hmm strange. Maybe send the Todoist help desk a message?

@isaiahstrong483 Год назад

Remove calander and add back, same thing happened to me

@leodwivedi 2 года назад

Oh my god!! I find that girl from the show "The Good Doctor" Dr. Shaun Murphy - Girlfriend (Lea Dilallo)

@davids128 Год назад

hey i might be late to the party but why do you add both a event and task calendar ?

@ALifeofLearning Год назад

Just to separate out events and tasks visually by giving them another color. But of course you don't have to do it in this way :)

@silviolporto 2 года назад

you're smiling while speaking. How did you do that?

@BDV000 2 года назад

My sync with todoist and Google cal are always dropping . I have to go back into the setting redo

@ALifeofLearning 2 года назад

Oh no! I have also been experiencing some issues with the sync from Google Calendar to Todoist (but not the other way around). I informed Todoist about the issue and hope it’s a bug they can fix soon bc this is really messing up this otherwise great system 🙁

@ALifeofLearning 2 года назад

Actually, I just noticed today that everything seems to be working well again, hope it’s the same for you!

@BDV000 Год назад

How did you add emojis without leaving the calendar?

@ALifeofLearning Год назад

On windows you can press the windows button and the . button simultaneously and then the emoji keyboard pops up ☺️

@malakm8143 2 года назад

Why I can't add many calendars like the 8 you did? I use my phone.

@ALifeofLearning 2 года назад

I never tried adding calendars through my phone, maybe try logging in on a computer one time to add them? Then afterwards you can use your phone

@malakm8143 2 года назад

@@ALifeofLearning unfortunately, I don't have a computer.. But can I do the same in phone by just colouring the events or tasks in a specific colour?

@andrescorea231 11 месяцев назад

9:01 Take you advice 👍🏽

@justvic99 8 месяцев назад

So off topic, but how are your emojis like that on your system ? Mine don't look like that on my windows machine at work. Your are way nicer

@iamtrazed 2 года назад

Why I cannot add multiple google calendars?

@ALifeofLearning 2 года назад

Are you trying to add calendars from different accounts?

@iamtrazed 2 года назад

@@ALifeofLearning After you added your Personal Projects from the integration process, you still have the Add Calendar Button available, I dont have it xD?

@ALifeofLearning 2 года назад

Hmm that’s weird, I wil see if I can find anything about that

@iamtrazed 2 года назад

@@ALifeofLearning thank you ❤️

@iamtrazed 2 года назад

Found it. We decided not to support this anymore because of several issues where items are moved or deleted. If you enable a Google Calendar integration and then add an all-projects connection, the Add calendar button is hidden, and you won't be able to add another single-project connection. If you first add a single-project connection, you can only add more single-project connections, so the option to add an all-project connection is disabled. If you already have both an all-projects and one or more single-project connections, we don't apply the above rule unless you fully remove the integration and try connecting it again.

@professordarkcode 5 месяцев назад

@paulywalnutz5855 Год назад

i tried to do this coz it looked better thn my organsiation and just broke my google cal todoist integration lol

@ALifeofLearning Год назад

Oh nooo 😱 I hope you were able to fix it!

@waschosen- 5 месяцев назад

The most unacceptable thing about Google calendar is that users are not allowed to upload attachments from their phones, this problem made me switch to Outlook directly.