How to Use Google Calendar as a To-Do List (Tips & Tricks) 

Watch next: How to use Time Blocking with Google Calendar - ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-y9P_2kFSDvI.html

Thanks Scott. I have worked for years trying to maintain a standard task list, and recently I've started thinking that a calendar actually makes much better sense. You lay out a really compelling case supporting exactly that, so I think I'll make the switch. Thanks for the great video!

Been doing this for a while now. Since I saw you mention it in an older video, so thanks Scott, it works great for me. When I finish a task I make it green to get that nice "checking something off the to do list" feeling ✔

I liked the suggestion of creating a separate calendar for the tasks as well as using all day events and moving them around if they don't get completed on the original day.

This video has been very helpful. I’m new to using the Google Calendar and now I understand the difference between Events, Tasks, and Reminders and how they work in the calendar. Thanks for the clear explanation!

Thanks. You showed me a few ways the calendar works that I wasn't aware of.

Great 👍 thanks... been looking for someone who could explain it as easy as you did

Great video! I tried this for a while now and it really made me organize, combined it with time blocking = productivity. Thanks man!

since one of the earlier video's, I started using google calendar as a partial to-do list. I only apart from the appointments use reminders. I love it it will shift to the next to, which first of makes sure you don't forget to do something second if your to-do list gets too big and you haven't done it and checked it off you kinda get a self-review that you need to start and get your .... together and do something productive. Next, to this, I have a trello to do list more in the cleaning sense. I love your videos.

thank you, I'm using these features for years, but your video showed much better system that I will start applying today.

I just wanna thank your for that, Scott. Your videos have been helping a lot. This one is a gift, since it's been posted right in my birthday.

I don't know if I watch this channel because of the awesome tips or his relaxing voice!!! 🤣🤣 Great Channel! Keep it up!!!

Thanks for this video. I have struggled with the best way to utilize tasks and to-do's. Learning all of the choices has solved my needs. Excellent video.

That was perfect! Thank you for your basic, followable instructions. It was just what I needed.

What a great set of presentations on how to use Google products. It's my favorite "go to" now, very clean and simple to understand design and its organized intuitively, just the way a user would use it. Kudos on excellent learning videos! A+

Thank you! Simple and informative without being repetitive.

Thank you for taking the time to make this video. Every second was useful to me.

Thank you so much. This was very informative and comprehensive.

The best video for Google Calendar,thank you!

Thank you. This was great overview!

Thank you very much, it is great tips. I would like to add that Google solved the issue and now also Tasks appear in the mobile version of Google Calendar.

I know this is an older video. But. It’s still very relevant, and it was very helpful to me-thanks!

Thanks for the video... Didn't knew we could do so much with the app.

Great thanks....easy voice to listen to and follow.

I just hit the like and subscribe button for this channel and I really appreciate the value that this channel and similar channels bring to the community, to the personal development journey of everyone. The truth is that I also owe RU-vid for developing myself as I am today and becoming a better version every day. I am always grateful for this and I think it is my turn to contribute value to RU-vid, to the community even though it is still very small. That is why I just created the first video on RU-vid in my life on the topic of personal development. Hope it will also help the community. Thank you

Great explanation, friendly voice to listen to, and easy to follow.

Thank you very much for that quick tutorial. It was helpful.

Brilliant Tutorial very simple and explained and spoke very well, thank you Scott.

Thank you very much Great video and what i have learned will help me for a long time to come

Very helpful video. Applying this now in my Google calendar. Thanks! 👍🏽

This was really useful for me. THANK YOU!

Great demo! The only thing I'd like to see added is color coordinating reminders, all day events, other calendars, etc. Great job though, this really gave me some ideas! Thanks!

Thank you. This is going to be helpful at the office.

Thank you for this and I appreciate not having to rewind multiple times to decode an accent! Also wondering if there's any relevant updates since this was posted 4 years ago.

Thank you for this overview. As I begin to make the transition from paper to electronic, I believe this is a good start as it is simple/user friendly. After I use it a while I can reassess if I need something more. Here is my plan: I will use Reminders for long term heads up (when to order supplies, prompt to begin planning something, remind others to begin planning or doing something). I will use My Tasks to brain dump items that need to be done and may even code or divide it into time sensitve (this week or this month, short term/long term or perhaps 10 minutes or less items-color coding may help but not sure if I can do this in My Tasks). I will use All Day Event to assign items from My Tasks to specific days when planning out my week. I will use appointments for time specific items like tutoring, medical, meetings etc.

Ridiculously helpful, thank you!! I’ve never explored most of these features in my calendar!

Thanks. it is helpful. and I must say you got a wonderfully clear voice.👌

Thanks! I'm a bit confused about how to use it on mobile but I know it will be great later on when I'll need to use it at work both on my laptop and phone in the future (for my dream job)

Excellent refresher for some of us👍

Thanks for sharing this!

Simple and to the point. Perfect! Thanks.

Thanks! You always make it so simple! :)

Very helpful thank you!

Thanks Steve

Great video...you gave me a new perspective and this will surely help me become more productive..

very nicely explained.

love this channel, wanna watch all the videos, so informative and simple. No wander called Simpletivity ))

Excellent information, well worth the time to view this video

Wow this is great! I have new found respect for Google Calendars

I thought this was REALLY helpful video.

Learning a lot about gmail really helpful

Perfect Google Calendar overview just when I needed it - thanks!

Thanks.. didn't use calender like this before.. good one

Hey Scott, super voice, easily explain, short and sweet video to begin with google calendar....keep it up....harish

Stay in this rilm Steve. 😊

Informative video, thx.

Thank you for the tips, these were very helpful. The only question i have is, what should i do, if i completed a task from a all-day-event, keep them or delete them?

Very useful guide.

Thanks, Scott. You did a great job as usual. I don't use to-do lists as regularly as I should but I like the idea of using Google Calendar. I've tried Google Keep and Todoist but didn't stick with them. I've used Google Tasks several times and like it. I've used Keep for reminders. The use of Google Calendar is probably very efficient. I'll give it a try and see if I can stick with it.

Great video, helped a lot, thanks.

Great video. I have been helped. Thank you very much.

thanks i didnt know about the reminder thing

Very useful information. Thanks for the video.

I wish I watched this sooner - great video!

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Very good video with details 👌 thank you

Simpletivity You Tube Post I’ve tried to manage my Projects and Actions from my calendar a few times, but always go back to an app, either Trello or Todoist or Asana (I’m fickle) What doesn’t work for me is when I want to immediately look at all the things I need to get done in a particular category, like my client projects, or administrative tasks, or expenses. If I suddenly had some free time pop up and wanted to be able to quickly pick something to do with that time, there was no way to do that in calendar, or it took a long time. I found I still needed a “master list” from which to choose and plan my day/week. The happy medium for me has been to keep EVERYTHING in Todoist and then during my weekly review, I assign days and/or times for projects and tasks - and with the Google Calendar integration, I can see all those things in my calendar alongside my appointments. TIP: That can get crowded in calendar view, so it’s important to have a bold colour for actual appointments when you need to be somewhere or do something at a very particular time (the difference between “meet client Bob at 3pm at the coffee shop” vs “work on blog post” . With this method, I have the ability to either look at all the projects and tasks demanding my time in Todoist and sort them by category or context, OR I can look at my calendar for appointments OR.. the best part.... I can look at them together at the same time. Tasks or projects in TD with a due date but no time appear as all-day tasks which I can then assign to a particular time when the day arrives and I can look at all the other commitments I have that day. This combo gives me piece of mind that I won’t forget a task in my calendar that I forgot to drag forward if it didn’t get done. With this method, if I don’t complete a task on the day/time I assigned it, the worst case is I’ll see it as incomplete in Todoist during my weekly review, but more likely I’ll see it at the end of the day or on the top of my list tomorrow as “Overdue.” I think I just wrote the script for my first RU-vid video..... :)

Thank you for that lesson on google calendar. I am using my IPhone calendar, and I believe it has many of the same features.

Great presentation. Easy to follow. I learned a few things and will be experimenting with one of the three ways to use google calendar as a to do list on Monday!

Great use of Calendar. Thanks.

Excellent help.

Amazing. Thank you.

Excellent Veido, Thanks so much!

Thank you for sharing 🙏🇹🇭🙏

Thanks for the great video. What is the best way to ‘check off’ an all day event/task once it’s done?

Alarms and reminders are not loud enough or are not highlighted - needs to rock the phone and pester me till i get them done.

Nicely done, great idea's and great voice and inflections. Thanks

Thank you!

Good overview, thanks

I've just discovered your videos. I'm getting a lot of great tips on managing my calendar and lists from you. I especially like an older one about the 2-do-list and I plan to use that going forward along with these tips. Thanks.

Simple and easy. Thanks 🙏

Hi. How to find available time in different calendars for repetitive meetings without having to look at day by day in mosaic or agenda mode? It's possible? Thanks a lot

thanks, Scott

Great video, Scott! Thanks!

Perfect video, thanks! It lacks on google calendar just a way to put a “check”, a “done”, like a scratch or a V in the task done. It is a pity

I believe that google calendar has since updated the task function so it now shows on mobile as well.

i am going to try this now

Thanks so much for this, the biggest con for me is that I am not able to mark a task as done... I miss the satisfaction of that. In one of your previous videos you describe how to change the time at which your calendar displayed start (ie only from 07h00 to 20h00 visible), but I cannot seem to find it again?

Thanks for the info. Very Helpful

Is it possible to add an alarm to this so it alerts me that a event is happening, like example I have am appointment for the doctors next week and it pops up the dau before to remind me.thanks

hi, great video. I do not see where I can add the "tasks" calendar to my google calendar app! It just shows my Events and reminders calendars

Hi.. how can I make checked todo list in calendar?

How do you decide what activities to sort into Task, Reminder and To-Do?

Helpful video. Thank you. Is there a way to print out a list of completed tasks once you are done? At the end of the year, I would like to use this task list as a reminder for performance evaluation. Is there anyway to access the stuff that was accomplished?

Hi, it is possible to see google tasks with mobile devices using some calendar apps like readdle calendar or tiny calendar for free or 8/15 euro.

super, thanks

Is there a way to see dependency (if any) among the tasks ? Are th there any markers/ line can be drawn/ any way of visualizing that?

Great vid! Thanks! Can you checkmark the daily tasks you completed?

Loved it

Great content, Thank you.🥰