This is simple: stick to the facts: Answer the questions: Who, what, when, where, how, how much, and why if known. Use as simplified sentence structure and paragraph structure as reasonably possible to convey the information as to create clear unambiguous communication. Use proper formal English and Proper Grammar and punctuation. Always include verbatim statements (exact words- reports should never be paraphrased) when quoting yourself and others in any written report, and never leave out material facts disadvantageous to your position because this can be considered fraud.
