Introducing new SharePoint news for email feature

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📺 SharePoint news for email is a new feature rolling out to Microsoft 365 customers during autumn 2023. It enables news authors to easily send their SharePoint created news articles as an email messages to their audience.
In this video, we talk about this exciting new feature in SharePoint and do a live demo of the experience. We also talk about considerations and reasoning behind the feature with the Sara Cummings, who is the product manager owning this capability.
Video also has a nice surprise cameo from one of the Sara's birds - in the end of the feature demos. Vesa is "frozen" for few seconds in the intro section, but don't worry - his waving hands are back quickly.
✨ Presenters
• Sara Cummings (Microsoft)
• Vesa Juvonen (Microsoft)
📃 Agenda
00:00 Introduction
03:32 Live demo
7:00 Analytics
9:55 News templates
16:36 Why sending articles as an email
19:12 Bird cameo - Sapphire introduction
📖 Learn more
• Introducing new SharePoint news for email feature - techcommunity.microsoft.com/t...
• SharePoint News for Email templates - support.microsoft.com/en-us/o...
💡 Learn more about the Microsoft 365 & Power Platform community
• Microsoft 365 & Power Platform Unified Sample gallery - aka.ms/community/samples
• Microsoft 365 & Power Platform Community in RU-vid - aka.ms/community/videos
• Microsoft 365 & Power Platform - aka.ms/community/home
Sharing is caring! You are awesome! 🧡

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Опубликовано:

21 июл 2024

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Комментарии : 33

@philippehubert344 10 месяцев назад

Always amazing to know what smart people create :) 7:00 Analytics 9:55 News Templates I like what you did in the description for Sapphire.

@MicrosoftCommunityLearning 10 месяцев назад

Thanks for the feedback Phillippe - We also updated the agenda in description with these - team work 👍🧡

@caseygatti 10 месяцев назад

Two questions: 1) Will the template inherit the site’s logo/icon on the top-right or is the template not customizable? Many comms teams like to internally brand their newsletters. 2) Can the a made-for-email template be sent to reviewer(s) first before being distributed/accessible to the masses?

@reemapandit3330 6 месяцев назад

can we change "from email" while sending email , Currently it is working for current user context

@paulfechner 9 месяцев назад

We just began rolling this out and lots of potential. 1 question from my marketing team. Is there an option to remove the top image from the emailed new item?

@videobewerker111 9 месяцев назад

Can we use this kind of flow also for a filtered List that we want to send to external contractors to fill in a new enddate/extentiondate for example 'a drive in request'. And on reply of that completed email we can update the list accordingly?

@bitokay147 10 месяцев назад

LOVE THIS! Being that you can read the full news post in the email , Can I now use News post as agendas for recurring meetings in sharepoint? I only ask because Sharepoint manages documents so well. So we were thinking of creating an agenda as a news post and sending in an email invitation in calendars. Any suggestions?

@MicrosoftCommunityLearning 10 месяцев назад

There's currently no support for invite updates as such, so it's only a email from SharePoint news article... but that's an interesting suggestion to look into in future. Thanks for sharing 👍🧡

@MadhuLambu 7 месяцев назад

I use purple background for the buttons and text color as white in my SharePoint page. When i send this as an email, the email received looks just perfect. But when I forward the email, the color of the button text changes to black and clicking on the button changes the text color to purple. Is there a workaround?

@Chuck824 10 месяцев назад

It would be great if you could do something similar on Yammer

@MicrosoftCommunityLearning 10 месяцев назад

Or Viva Engage - We will have some news on that as the Viva Amplify will be rolling out - more on that within upcoming weeks/months

@benharrey2453 10 месяцев назад

What is the limit capacity of sending emails. Eg can we send it to 250 or more

@DeadDemosthenes 8 месяцев назад

Unfortunately, if you try to schedule a post, it wont let you schedule sending the email out, only schedule posting to sharepoint.

@shadcreates 9 месяцев назад

When I send an email, it looks fine when viewed in the web version. I design for an enterprise. Hundreds of thousands of users. Most of them use the desktop version. The images do NOT show in outlook desktop. Is there a way to remedy this? I’d love to use this feature but the images won’t show up.

@AlBergstein 10 месяцев назад

Two questions: when will it be rolled out? (it's not available to me at this moment on any of the sites I manage) and can you send this to people outside the organization? Obviously they wouldn't be able to log in but what about partners? etc.

@MicrosoftCommunityLearning 10 месяцев назад

Rolling out in August/September timeframe worldwide - see more details also from the associated blog post at techcommunity.microsoft.com/t5/microsoft-sharepoint-blog/introducing-new-sharepoint-news-for-email-feature/ba-p/3908715

@DeeJenningss 10 месяцев назад

This is a cool feature that I'm excited to try out. Question for you... Will there be a BCC option in the future? I want to avoid the reply all in outlook. Also, is there a way to track sent messages? We use an outlook profile right now to send departmental messages, where will the sent emails show for tracking purposes? Thank you!

@ParkerScott-CDPH 9 месяцев назад

+1, we cannot use this feature without BCC. Most of our emails need to go to 5000+ people, which is just not okay to start a reply all chain.

@MadhuLambu 7 месяцев назад

Same. Bcc is a must.

@ppolycarpe12 6 месяцев назад

if it support groups you can assign a sender control SG at the group level, preventing anyone who's not part of the group to reply to all. @@ParkerScott-CDPH

@vinodpabbathi 10 месяцев назад

Will it work with email distribution group or it must be individual email ids?

@saracummings8107 10 месяцев назад

you can send to a distribution group and to individuals :)

@StefanSpinnler 10 месяцев назад

8:51 This is not correct: Being able to embed a Viva Engage post in a SharePoint news that is then distributed via email would be very helpful to steer employees to Viva Engage. It would also add a much-needed social component to news.

@MicrosoftCommunityLearning 10 месяцев назад

Technically absolutely it makes sense - as a dynamic component - however - that's now technically possible within the email clients reliably. Technically this feature works by transforming the news article as a html page to the email client... page is not dynamic or "alive"... so there are limitations there currently from technical perspective mainly due the limitations in the email clients. For sure having fully dynamic emails which expose external solutions dynamically in inbox would be great - so conceptually you are 100% correct and that would be awesome.

@vinodpabbathi 10 месяцев назад

We noticed that you are showing all these email templates on the top and “from Microsoft “ tab as default .. this is very bad as users of a perticular site May have their own templates .. also, you are not providing a way to hide your templates. Pls undo this and give priority to the templates from the site ..previously we used to see our custom page templates from the site on the top

@marcelmosch867 10 месяцев назад

Exactly! Some of your clients are professionals who need to use corporate pages, not your MS toys.

@barthellus 9 месяцев назад

Same here! We are currently introducing SharePoint and everybody is confused right now, where to find there templates. There should be a way to manage the tab order or at least a documented way to disable the feature.

@shadcreates 9 месяцев назад

I would like this feature as well.

@tracktool 10 месяцев назад

How does this not offer the possibility to disable it on tenant level? You are years too late with this, some companies did it themselves and don't need that solution at all. Currently we have to inform all users to not use it and to do 1 unnecessary step to get to the proper templates. Make a configuration to disable, thank you.