Just use apple apps for productivity (Reminders, Notes, Calendar)

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Should you ditch your other productivity apps for Apple’s native suite? After testing this for 9 months, here’s what I learned.
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12 июн 2024

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Комментарии : 143

@thebritishindian1 2 месяца назад

I did the same after trying 30+ apps over a decade and I totally agree when you said “Apple apps just work”. I love Apple Notes and Reminders especially. Adding reminders and calendar appointments with Siri was a game changer.

@mananparekh_ 2 месяца назад

Yup this is exactly the point I was trying to make. Excited to see if apple improves the cross talk between notes, calendar, and reminders in the future

@ronjon7942 Месяц назад

Same, especially with note taking software. But after watching a few how to's and learning of the new and continuing upgrades to Apple Notes, I've been using it now, getting away from OneNote - which admittedly, is pretty darn good. And the right price - free. But I'm not sure I like trusting Microsoft, although much, much, much more than Google.

@palladionhh 2 месяца назад

2 comments - if you work with mail links, make sure that with iOS and iPadOS in Settings - Mail - Accounts - Fetch new Data - your account - all the folders you move stuff into should be ticked here if you use Push. Then refresh mailbox and from there links will work across devices. Second you can move a note link to a calendar item. In the note click on Share - select Collaborate - and from the second row select “Invite with link” (if it is not visible you need to activate from the … More button at the end of this row). Put your iCloud email as the recipient and then “Share Link”. Now you have a link you can insert in any note field (reminders or calendar) which will bring you to the note.

@maikaimakena9424 20 дней назад

I agree I’m always dragging Apple Mail to reminders it is one of my favorite features

@Lotus1111 2 месяца назад

I knew I was in the right place when I saw the Netter book. I recently retired from patient care and am transitioning into nonclinical work, which requires retooling my organizational system. I've tried Notion, which drove me nuts. I bought an At-A-Glance paper calendar this week, thinking it got me through the era of hospital pagers and finding a pay phone just fine. Your video is well done and confirms that staying within the Apple ecosystem is for me. Thank you so much. Thanks for sharing your insights and taking the time to post and nurture your channel. I wish you a fulfilled life, personally and professionally. Thrive and be well.

@mananparekh_ 2 месяца назад

Thank you so much for your comment! I'm happy this video was helpful in your transition from clinical to non-clinical work! Wishing you the best in your next chapter as well!

@Lotus1111 2 месяца назад

@@mananparekh_ Thank you colleague 🫶🏼

@Bruceneuman Месяц назад

I too have recently decided to narrow my focus to the Apple productivity apps. You are better organized than I am so good tips. And, a great video. I am a fan.

@mananparekh_ Месяц назад

Thank you for the kind words! Glad you enjoyed the video!

@HKelley-jm1gm 14 дней назад

In 3:12 you mentioned you can't link your note to your Apple Calendar Event, but you can. Click the 'Invite with Link' add your email and it will automatically add the link to the clipboard, then go to your calendar event and click inside the URL section or NOTE section and 'paste'. Nope not the easiest way, but better than nothing. You will have to make sure it is set to collaborate to share the note. Also if that is glitching out and doesn't want to work, click share button on the note, then messages, and then send it to yourself. Then from there you can copy the link and add it the same way to your calendar event as mention previously. Yes, this one creates two messages in your message section under your contact: one from you - one to you, but its a good work around and easy to clean up!

@mananparekh_ 13 дней назад

Thanks for pointing this out! Like you mentioned its a really inconsistent and cumbersome way to generate links. When I started out with apple notes I tried doing this, but over time its just become too cumbersome to rely on and so I just dropped it from my workflow! Hope they fix it this coming June!

@arielspalter7425 2 месяца назад

Eloquent and to the point. I’d love to see more videos from you!

@mananparekh_ 2 месяца назад

Thank you! More on the way for sure!

@Hedgehog-ji1bm 2 месяца назад

As Mac & iPad user - I use Pages, Numbers & Notes daily. Of course, calendar, messages & contacts are a must too.

@mananparekh_ Месяц назад

I use numbers a lot for personal spreadsheets as well. Pages I’m still trying to figure out how it would be useful

@MIKE_IS_SO_DOPE 2 месяца назад

Looking forward to your video on reminders to break down your system. I think it will be really useful!

@mananparekh_ 2 месяца назад

Definitely! I hope its insightful

@MersedP 2 месяца назад

Great video! Thank you. I am also looking for a while to get some ideas to get everything in Reminders/Notes. But from time to time I struggle to keep it clean and simple. Even in Notes nowadays you can make it quick complex with (sub)folders, tags and linking notes.

@mananparekh_ 2 месяца назад

Thank you! And agreed it definitely can get out of hand fast. I recommend looking into the PARA method by Tiago forte, it helped me. I still use smart folders but a little bit more mindfully now. For reminders, mine are indeed hectic so still tinkering with ways to make it a bit simpler

@roberts5890 9 дней назад

More videos on the integrations - A details overview

@mananparekh_ 8 дней назад

Will do but in the meantime I have a video on some shortcuts I use that can help! Also wwdc will change things I’m sure

@josggar 2 месяца назад

Great video. Thank you.

@mananparekh_ 2 месяца назад

Thank you! Glad you liked it!

@frankboyer1490 Месяц назад

The problem with some of Apple apps is that there is no end-to-end encryption and when you're inputting certain personal data, that matters for a lot of people.

@carlosmanueldias6315 2 месяца назад

Desperately need a video on how you manage Reminders!!!

@mananparekh_ 2 месяца назад

Definitely will get that in the works for you!

@carlosmanueldias6315 Месяц назад

@@mananparekh_ YES PLEASE!

@ronjon7942 Месяц назад

@@mananparekh_Great! And Notes, and Calendar, and iWork Suite, and... :)

@vladkras Месяц назад

Would love to see how you manage reminders as well with everything

@bizwithbill Месяц назад

Great ideas all around - Simple, efficient, it "just works." I'm one of those people that always (always!) wants to try the latest shiny productivity app. Very much appreciate the idea of keeping it all "in house" with Apple for the ecosystem, connectivity, simplicity, and organization. Thanks...

@mananparekh_ 29 дней назад

I can relate to that sentiment of wanting the new shiny tool. As I've gotten busier and needed more reliability, I've just found that apple apps are where I want to invest my time!

@RameshKumar-ng3nf Месяц назад

You earned a subscriber 🙏 I wasted lots of time and money moving here and there on multiple flashy apps seing the advertisements in youtube. Now after watching this video, i have decided to stick to apple ecosystem and spend time with it , which gets work done. No headaches of sync etc using apple apps. So will stick to it from now . Thanks for sharing . I realised simplicity is the best .

@mananparekh_ 29 дней назад

Thank you so much!

@macsakki 9 дней назад

Notes to appointment link: 1) go to the note, select share, work together, everybody who has link 2) select invite through link This copies the link to clipboard 3) open the appointment and copy the link into the URL field of the appointment. Pity that one cannot move the note in split view from notes to calendar. Maybe iOS / iPadOS 18

@Snehal Месяц назад

Amazing video! Could you make an in-depth video on RU-vid Planning?

@Dr.jayfrancis Месяц назад

I’m in the process of migrating to apple ecosystem… as a medical doctor and minimalist, I am really liking it … nice channel 😊

@mananparekh_ Месяц назад

Thank you!

@Bravedog2017 10 дней назад

This is a great video. I manage two jobs in the telecommunication security sector as well as my legal office ONLY with Apple notes, reminders and Apple calendar. I link to pages, numbers and keynote docs.

@belessbutbetter 2 месяца назад

I like the Want Less, Do More philosophy.

@kevanmcnay3079 17 дней назад

I use notes and reminders all the time , but Google calendar is far superior

@mananparekh_ 16 дней назад

Google calendar is definitely convenient and cross platform, but the travel time feature is a little lacking compared to Apple calendar

@Bmarker299 2 месяца назад

Outstanding! I am a physician and love your video. Question: Where did you get the green solo loop strap for your apple watch?

@mananparekh_ 2 месяца назад

Thank you for taking the time to watch! I got my braided solo loop directly from apple.com! I usually wait until the seasonal colors match my vibe, and I try not to buy third party for the solo loops.

@themaddrummerofficial 2 месяца назад

Great video. Very "pleasant" presentation (enjoyable to listen to). I'm very guilty of going all over the map (Notion, Craft, Things, Todoist). You made a very valid point when you said "invest in a system that will likely be there for the rest of your life."

@mananparekh_ 2 месяца назад

Thank you! And same I’m definitely one to hop around from time to time, but finally I think I’ve found where I’m gonna stay for a very long time

@questr_ 2 месяца назад

Great video. Totally agree as the Apple apps can do more and more these days and there’s no need to necessarily pay for Todoist or Things. Re linking notes in other apps like Calendar: if you tap the Share button from within an Apple Note then select Copy Link, you can then paste the link to that Note within the other app. That might give you what you’re looking for.

@mananparekh_ 2 месяца назад

Thanks for the tip! I’ll give it a shot! In the past it’s been hit or miss, which is the annoying part

@BartvanderHorst 19 дней назад

Yeah... good idea

@hridaychhabria8114 26 дней назад

Great video!

@mananparekh_ 15 дней назад

Thank you!

@thebigbau5 2 месяца назад

If you fit command F on your iPad keyboard while in the note you can then search specifically for content within that note. I agree with you about most of the points you made and I’ve been on a similar journey with offloading all my apps. Simplicity is key to GTD. Apple reminders needs to integrate more seamlessly with calendar before I leave tick tick

@mananparekh_ 2 месяца назад

I tried ticktick for a while and thought it was a great option! It has a nice habit tracker as well, which I have to do manually with numbers/excel. Waiting for that to be part of the Apple ecosystem too haha

@JaneSmith-co5ev 2 месяца назад

Valid.

@TonyTylerDraws 9 дней назад

Notion and Obsidian setups always seem to be “how complex can I make my productivity system” rather than “how can I set up a productivity system that helps me get things done?” I’ve seen streamlined Notion setups and have actually used the concepts in my Apple productivity system. The fact that the native apps don’t work together is weird. I can’t put a Reminder in a Note or on the Calendar. I can’t make Reminder List from a template using Shortcuts

@mananparekh_ 8 дней назад

Agreed it’s missing the point and is a distraction for what really matters which is unfortunately the deep work itself haha

@DrTomTonkin Месяц назад

I agree for the most part. I am a soloprenuer and have multiple companies with different emails and calendars etc. I use Spark, Fantastical, Things 3 and Apple Notes.

@mananparekh_ Месяц назад

I've tried spark and had a pretty good experience! Do you think Things 3 is better than reminders as it stands? how does it fit in ways that reminders can't. I've been considering trying it out!

@DrTomTonkin Месяц назад

@@mananparekh_@mananparekh_ I think it is for many reasons, but I will add that Things integrates with Reminders. Things gives you a little more that makes it helpful to use. Things has my entire list of stuff, and I drag and drop the items I need to do into Fantastical (time blocking).

@kingiam87 2 месяца назад

I want to but I don't like apple mail for calendar blocking

@Hedgehog-ji1bm 2 месяца назад

I use the Preview app for in-depth PDF word searches. Works way better than Notes in that regard.

@mananparekh_ Месяц назад

I like using the Quick Look function in apple notes to annotate pdfs now because it syncs with other devices vs using preview!

@aVANcation 14 часов назад

Thanks for this great video! How can I add my reminders (or just tasks) to apple calendar as shown at 2:05 in your video? I want to add my daily tasks to apple calendar and be able to check them off.

@mananparekh_ 14 часов назад

I created a shortcut that allows me to do this - it's in my video on Siri Shortcuts. However, you might be better off waiting for iOS 18 where they integrated reminders into calendar so no manual labor required!

@driver288 7 дней назад

So…. Meetings. Online meetings in particular. How do you manage or participate in those? Do people really do scheduled FaceTime meetings or do you need Teams/Zoom/Meet for that kind of things? I’ve often wondered because I kind of WANT to run a business on only Apple stock apps but the world around you run in Microsoft 365 and interoperability isn’t great. For my main business it’s all M365 even if I use a Mac I use all Microsoft apps for productivity. Office including outlook since shared mailboxes doesn’t work well in mail, Teams since everyone else is there and teams rooms for the same reason, tasks in teams and calendar in teams. Max stock apps even though they have basic support for M365 is absent for all my workflows. I even use Edge for Mac for the integration. So even though Freeform and FaceTime links exist meetings on Apple stock apps are lacking because of business market share I guess. Any thoughts ?

@fabianedelmann561 2 дня назад

Same situation here… I build up my same system with notes and reminders over the weekend and realised today, that it won’t really work if you have to live in the m365 world But reminders and notes would be so much better than to-do and OneNote

@JapsBonus 2 месяца назад

Adopted the same except I ditched Apple Notes for OneNote, mainly because I kept losing handwritten notes when I used Apple Notes for some reason, despite turning sync off, plus using the Notes app heats the device up (iPad Mini 6 and iPad Pro 11" 2022). Got frustrated after a year using Notes that I switched to OneNote for IOS. Just hope Apple would tighten the integration between Apple Calendar and Reminders app (e.g., have scheduled reminders appear in the calendar). All the best!

@mananparekh_ 2 месяца назад

Sorry that you’ve been having that issue, that’s frustrating for sure. I’ve been lucky so far, hoping that I don’t also start to have data loss haha

@maikaimakena9424 20 дней назад

@apple please add this

@Ohbeepgcp 2 месяца назад

Some very interesting workflows, thank you. I live in the apple eco system. However, other than calendar, I moved away from the other apps. I use windows devices at work. I need apps that are platform agnostic. I appreciate the apple system can be used using icloud - did it that way for a long time. But the big thing for me is how easy is it to get my data out of apple notes. From what I have experienced, not that easy. I would love to be proven wrong. But if I want to leave apple systems and take my notes with me, thats not so easy to do.

@mananparekh_ 2 месяца назад

Thank you! And yes I completely agree, the inability to transfer information out of the app is a huge barrier to exit. I also agree that cross platform apps would be ideal, but I haven’t been able to find one that checks enough boxes. Perhaps Notion is sufficient, but you then lack handwriting input, offline, and OCR. A true problem in the note taking app world

@Ohbeepgcp 2 месяца назад

@@mananparekh_ I agree. The only other app I've seen that does that is OneNote. But again it locks you in. Obsidian can do OCR, but its clunky

@pfaibs 25 дней назад

Apparently notes are getting a huge revamp for iOS 18

@mananparekh_ 15 дней назад

Let’s hope so!

@yoshinna4962 Месяц назад

İf apple notes hasnt Highlighter and font size we dont use it . İs it hard to do highlighter for apple ?

@mananparekh_ Месяц назад

I’m not sure why they haven’t added highlighting yet but I agree that would a huge plus

@ronjon7942 Месяц назад

Is there the equivalent of a OneNote notebook in Apple Notes?

@mananparekh_ Месяц назад

Mm what I do I just use different folders, but no true equivalent of notebooks in apple notes. Theoretically you could set up multiple accounts with notes (iCloud, gmail, etc) but you’d lose some features with non iCloud accounts

@Padygy 27 дней назад

you can not share the note to copy the link and place the link in the calendar notes section?

@mananparekh_ 27 дней назад

You can, intermittently? I’ve found it to be extremely hit or miss unfortunately Hoping they’ll bring this feature ironed out in iOS 18

@user-ne5gu8wm7d 2 месяца назад

no, you can add date and make calendar event on apple notes

@mananparekh_ Месяц назад

Agreed, but does that link directly back to the note it came from?

@jamesashby4334 2 месяца назад

I find that if you link an email to notes or reminders from the inbox the link breaks if you then move the email out of the inbox

@jacobasker9751 2 месяца назад

Have the same problem, would love to know if you find a solution to this!

@L3Gn3Rp 2 месяца назад

No, that is actually not true. I thought the same, but what really was the case is that the mail folder was not loaded by Apple Mail. You have to have your folders completely downloaded.

@jamesashby4334 2 месяца назад

@@jacobasker9751 I found that if I use the “add link” function when creating a quick note the link is fragile. The link appears as a rectangle with the email title on the left and a mail icon on the right. However, if I drag the email onto the note the resulting link is robust and continues to work after the email is moved. In this case the link appears as yellow underlined text.

@jamesashby4334 2 месяца назад

@@L3Gn3Rp I did a small test making sure that the folder with the relocated email was displayed in Apple Mail. Link was still broken.

@palladionhh 2 месяца назад

The problem is that the folder needs to be updated on IOS. If you can see the mail in Apple Mail (after you’ve moved it) the link will work. This is, because IOS (and iPadOS) won’t load emails you moved in the background. You can however force it it do so by going to Settings - Mail - Accounts - Fetch New Data - And then select your account. If it is set to push make sure that all the folders you put mails into are ticked here. Once you’ve done that, refresh your inbox and all mails within the selected folder are downloaded. Problem is only that you need to add any new folders after creation. Once I selected all my folders, linking has been rock solid.

@Abdullah-zl9ub 2 месяца назад

I don’t agree As third party apps have natural language input and does have better keyboard shortcut which makes the process frictionless.

@mananparekh_ 2 месяца назад

Good point! Apple does have some NLP but it’s definitely behind the times. I just like Siri when I’m driving and need to input things or when my hands are busy

@callmeNeno 2 месяца назад

I use to be all over the place Google , Microsoft and Evernote, Dropbox; now I have everything in one ecosystem Apple.

@mananparekh_ 2 месяца назад

seems to be the way to go tbh with all the integrations and stuff

@ryetak7 Месяц назад

How did you make the smart folders with emoji’s?

@mananparekh_ Месяц назад

Are you referring to the notes app? You can just edit the title and add emojis after creating the Smart Folder! Hope that helps

@ryetak7 Месяц назад

I’m referring to the 6:01 section in the video. I see folders that have square icons. I can’t figure out how to implement that. Can you go into more detail how you did that? Thanks 🙏

@mananparekh_ Месяц назад

@@ryetak7I see! So basically I create the reminders list and edit all the details including the title and icon, which you can select an emoji for if you just hit the little blue smiley in the top left underneath colors when editing details. Then you can make it a smart list too! Hope that helps

@DrMason 2 месяца назад

Freeform?

@mananparekh_ 2 месяца назад

I’ve used free form and it can be helpful, but it’s not something that’s permeated into my day to day, except maybe when I’m studying and need a free recall canvas. Will try to make a vid on that soon!

@dominikq. Месяц назад

I would love to use Apple Notes, but there are two key features that are missing. I am a maths and IT student, which means I require LaTeX support for math formulas and code block support for IT (Apple has implemented code blocks, but they aren't even color highlighted and you can't change the programming language).

@mananparekh_ Месяц назад

that's a great point, im sure apple will add that soon. I think we've been asking for multicolor and highlighting support for a few years, too.

@dominikq. Месяц назад

@@mananparekh_ I hope so. AN does a lot of things right, text OCR from images being one of the most influential features, would be great to switch over as my primary tool as I already use Reminders and Calendar (simple, no need to overthink any complex productivity systems)

@angel67usa Месяц назад

Can add spreadsheet ? Like number ? Tables ?

@mananparekh_ Месяц назад

Spreadsheet functions are really limited in Apple notes, the best you can do is a basic table but no formulas or anything like that. Recommend numbers for that sort of thing

@Bravedog2017 10 дней назад

Yes you can. Make a numbers table and share it with a specific note. You will always have the actual table integrated.

@JerryBui-sn6bh 2 месяца назад

The major issue is: these Apps cannot link together to do Notes-> Tasks-> Calendar

@mananparekh_ 2 месяца назад

Agreed, hoping Apple takes this more seriously with time. Would be a huge benefit to productivity

@jamesashby4334 Месяц назад

Notes to tasks is easy. Just highlight some text in a note and share it to Reminders. The resulting reminder will inherit the title of the note, will include the highlighted text in the reminder’s note field, and will have a link back to the note. Unfortunately this doesn’t work in the other direction

@DanielHarrisCodes 2 месяца назад

The Apple productivity apps are great, but reminders and notes are too much of a pain to access on Windows via the web browser.

@mananparekh_ 2 месяца назад

Agree the lack of cross platform ease is a big limitation, walled garden wins again

@SlavaAloha 2 месяца назад

Do you have iPad 12.9?

@mananparekh_ 2 месяца назад

Yes! I posted a video with some thoughts on it earlier!

@SlavaAloha 2 месяца назад

@@mananparekh_ thank you!

@SlavaAloha 2 месяца назад

@@mananparekh_ 🤝

@AlejandroAlbagli Месяц назад

Main issue with notes is you can't recover something you accidentally deleted

@mananparekh_ Месяц назад

Apple notes actually has a section for recently deleted notes where you can go back and access things that were accidentally deleted!

@claudiuionus506 Месяц назад

I also prefer to keep things simple. However, for me, the Agenda App serves as a bridge between the calendar and reminders, gradually replacing Apple Notes.

@mananparekh_ Месяц назад

I've heard about agenda and it seems like a nice app, I just don't like the idea of having to pay a subscription yearly for the rest of my life haha. trying to keep those to a minimum

@claudiuionus506 Месяц назад

@@mananparekh_ they still have the lifetime subscription available. 😉😅

@mananparekh_ Месяц назад

@@claudiuionus506 oo that's good to know ill have to give that a whirl maybe

@FaithMilitant 2 месяца назад

Only MKBHD and Ali Abdaal use that much apps. No one does. It is foolish to assume even they use it, it is the sponsorship game that is played at the back end.

@mauricioflores3732 2 месяца назад

Please don’t record HDR, my eyes hurts with that much brightness. 🙏🏻

@mananparekh_ 2 месяца назад

Sorry to hear that! I just learned about this, will try to better manage the HDR brightness in the future!

@e.l.9585 2 месяца назад

Don’t use hdr please

@mananparekh_ 2 месяца назад

Is it not showing up correctly on non Apple devices? I thought I corrected for this in editing, but please let me know your experience!

@e.l.9585 2 месяца назад

@@mananparekh_ I use Apple device to watch your video but I had to adjust down the brightness since your video is in HDR (too bright) as compared to other videos

@mananparekh_ 2 месяца назад

@@e.l.9585 I see, I'll have to mess around with different filming formats then! Thanks for letting me know your experience!

@ishaandhillon5670 6 дней назад

Why not Apple Music tho? I see you use Spotify? Doesn't Apple Music also "just...work..."? @MananPareksh

@mananparekh_ 5 дней назад

I guess you could apply the same logic, but Spotify in my opinion is just better for what I use it for, also it’s not a productivity app haha I also have over a decade’s worth of music stored in Spotify so a bit of a nuisance to switch if things are going well for me

@ishaandhillon5670 5 дней назад

@@mananparekh_ Adds up. Great video btw!