Notion for Designers (Project Tracker & Client Portal)

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In this video, I'm sharing a walkthrough of my Notion Project Tracker and Client Portal for Brand and Website DESIGNERS. The Project Tracker immensely helps me in keeping track of my branding and web design projects. While the Client Portal serves as a central place where I communicate with clients.
In case you’re wondering, you don’t have to create all this from scratch. You may download the template via www.squarestylist.com/notion-...
Who am I?
I am Rache, the founder of Squarestylist. As a self-taught web designer & developer, I enable designers to stand out with skills and create the unexpected. My distinct, vintage-inspired design style blurs the line between the handcrafted & hand-coded.
✺ Chapters
2:39 - Key Features of Notion Project Tracker and Client Portal for Brand and Web Designers
5:45 - How to share the Client Portal with clients
6:43 - How to make sure that clients receive notifications in Notion
9:54 - How to share questionnaires and content guide for clients to complete
11:04 - How to consolidate view of all tasks across projects
14:05 - How to use an customize the Notion Template from Squarestylist
21:18 - How to add Notion buttons that opens a specific page
22:41 - How to set automatic reminders for clients
28:00 - Setting up dependencies in Notion so schedules automatically move depending on schedule changes
✺ Resources
- Create your Notion Account: affiliate.notion.so/quktiny32j05
✺ For more workshops and high-touch coding support for Squarespace & Shopify web designers, explore our programs and free resources on our website:
Learn more about our programs here ➫
Standout Squarespace Foundations: standoutsquare.space/foundations
Standout Squarespace: standoutsquare.space/
Standout Shopify: standoutshopify.com/
Visit our website ➫
Squarestylist: squarestylist.com/
Let's keep in touch ➫
IG: / squarestylist
Subscribe to the channel and hit the bell icon so you don't miss any of our videos!

Опубликовано:

28 июл 2023

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Комментарии : 68

@ArcDesignHaus 2 месяца назад

Thank you for going into detail about how you share your Notion document and what you teach the clients in your walkthrough video! Almost no one speaks about these little details, so that was super helpful!

@Squarestylist 2 месяца назад

Glad that piece was helpful!

@commemavoie 11 месяцев назад

This is an incredibly helpful guide to using Notion as a project dashboard new and exactly what I was looking for. Thank you!

@Squarestylist 11 месяцев назад

Thank you so much! I’m glad it’s helpful! ✨

@elisabethwaller8232 9 месяцев назад

Rache, this is an incredible resource! Thank you! Adopting it ASAP.

@Squarestylist 7 месяцев назад

You're so welcome!

@user-lj1pd6ns8y 5 месяцев назад

So beautiful and easy to navigate. Thank you for sharing your Notion magic.

@Squarestylist 2 месяца назад

Of course! Glad it's helpful!

@jessicaduran8835 Месяц назад

This is gold! Thank you so much!

@Squarestylist Месяц назад

yay! Thank you!!!

@user-hh3sm8zf8l 3 месяца назад

반갑네요. 나도 유사하게 고민했던 부분이거든요 ^^

@lenaeggler6304 9 месяцев назад

Amazing video! Can you please explain where you manage internal project? Do you use the same project template as for client projects? How would you then change the needed phases? Because you don’t need phases like “Onboarding” for internal projects, right? I’d be do appreciative for your insight!🙏

@Squarestylist 9 месяцев назад

Hi! Yes I use the same project dashboard for personal projects. We may actually add more phases- then filter the view based on the project type. That is a more advanced use case though so I wasn't able to cover it here.

@user-pu2jc6xj6r 6 месяцев назад

This is really great resource and love the design of it. Thank you so much for sharing it. I have a set task list for myself for each project for each Phase . Rather than use the dropdown and drag the tasks each time into the Phases in the database when I create a new project can I just add them to the master template so they will just appear when I make a new project? Would love if you had any insight if i can do this. Thank you

@Squarestylist 2 месяца назад

Hi there! This is possible but I'm not able to provide personalized support at the moment. I provide high-touch support in my programs, Standout Squarespace and Standout Shopify.

@naomiabigail-en1bp 5 месяцев назад

Hi there, absolutely love the template! The only thing I can't figure out is adding pre-loaded tasks with different week numbers, dates and phases. When I add the pre-loaded tasks to a project, they already seem to have set dates, weeks, etc. As I also do stationery projects, I'd love to add my own tasks, without having to go back into each new project to manually change the sequence and such when adding the project template. Would love your help with this, many thanks.

@Squarestylist 2 месяца назад

Hi there! This is possible but I'm not able to provide personalized support at the moment. I provide high-touch support in my programs, Standout Squarespace and Standout Shopify.

@BelindaMilne 3 месяца назад

Love this template so much. With the fonts you used for welcome and projects as an example was this done in Notion or did you design them in Canva and add them in???

@Squarestylist 2 месяца назад

Hi! This is how I add fonts: ru-vid.com1XrMUHvRShs

@KatherineMoran 11 месяцев назад

Is the reason the tasks list at the bottom is not visible to the client because it is a linked database view, and the original database is not visible? (Just want to understand the functionality).

@Squarestylist 11 месяцев назад

Indeed! It’s a linked database view and will only be visible if we invite the client to the original database.

@aubreyjonesco 8 месяцев назад

Love this!! How do you use the chat button/feature on the client portal?

@Squarestylist 8 месяцев назад

Thank you! Do you mean the comment feature?

@aubreyjonesco 8 месяцев назад

I meant the “chat” toggle button, is that just a page devoted to commenting back and forth…or do you have an integrated communication system?

@Squarestylist 8 месяцев назад

@@aubreyjonesco got it! It's just using the comment feature of Notion. It's sufficient though since the comment feature of notion is robust. You may refer to 22:41 timestamp of the video above. More so, clients get email notifications when we mention them. I centralize all communications via that chatbox/comment box

@aubreyjonesco 8 месяцев назад

awesome insight! ty love

@majiinteriors9288 4 месяца назад

Hello!! This template is so beautiful and thoughtful. Im just wondering hoy does the "hidden" sections work? I mean how can I make sure the clients are not seeing the tasks section? Thanks!!

@Squarestylist 4 месяца назад

Thank you! As long as the entire tasks database is not intentionally shared with the client - then it won't be visible to them.

@majiinteriors9288 4 месяца назад

Thanks for answering!! @@Squarestylist So if the client scrolls down they won't be able to see the database? Sorry Im still a bit confused. When you share a page with someone don't they receive access to everything on that page?

@harryholic 8 месяцев назад

Hiya there! I just purchased your template and it's amazing so far! I have a question if you don't mind. How come that the table of task at the very bottom is not going to be visible to client? Is there anything i should do to make them invisible for the client? Thank you so much!

@Squarestylist 8 месяцев назад

Hi! Thanks for purchasing the template! It's best not to show the database of tasks to the client. Otherwise, they will see the tasks for your other clients too.

@harryholic 8 месяцев назад

Hello, thank you so much for the quick reply! I understand. I was just wondering how come that the table can be invisible, when they are inside the project page. I agree that client best not see it, and I'm a little afraid they can see the table since they are inside the page So I thought I have to do something to make sure that the table will be invisible to client even when they are inside the page that we are going to share to the client Will the table be automatically invisible, or is there a setting I need to recheck to make sure my client can't see it? Thank you so much for being helpful to us designers :')

@Squarestylist 8 месяцев назад

@@harryholic yes rest assured it won't be visible to clients by default unless you share the entire database of tasks to the client. You may also try sharing one of the dashboards to your alternative email address to confirm.

@emsky73 9 месяцев назад

Hi. Ive bought your template but I was wandering I'm a complete beginner with Notion. I can see that I have copied the template link to Notion but was wandering how I use it. Do you have a tutorial as to what is included in the template and how to use it and set it up? I understand that this video is what you link to as an explanation. But I'm still confused, many thanks

@Squarestylist 9 месяцев назад

Hi! You may get in touch via support@squarestylist.com for specific questions. Note that we don’t provide personalized support but we can point you to the right resources.

@JPCorsino 26 дней назад

Hi, Great vid. Does the client have to have a notion account or can they edit in the published website view?

@Squarestylist 26 дней назад

Thank you! If you wish them to add comments or make edits, clients need to create a free account. Simply invite them as a guest. Do not invite them to be a part of your workspace. But I know designers who share the portal with clients just for their reference so they just shared the unique link to the portal without creating an account.

@JPCorsino 26 дней назад

@@Squarestylist Thank You for your quick response. Great information.

@PersonalPowerLegacy 11 месяцев назад

Hello darling, thank for this template. I purchased it and had a question, I can't seem to resolve. I want to hide the pre-loaded tasks from clients, but I can't figure out how to do that. Do you mind letting me know how to? Thanks!!!!

@Squarestylist 11 месяцев назад

Hi there! Thanks for purchasing the template. You may click the six-dot icon (⋮⋮) opposite the pre-loaded tasks toggle and click delete. If you need further assistance, you may send a support ticket via squarestylist.com/support

@PersonalPowerLegacy 11 месяцев назад

@@Squarestylist tab so so my only option is to delete? Can’t hide like the other part above?

@Squarestylist 11 месяцев назад

@@PersonalPowerLegacy yes we have to delete it for it to not be visible to the client. You may delete it after pre-loading the tasks.

@TheMorningLoft 7 месяцев назад

Hi :) How did you do the embedded signature at 9:04?

@Squarestylist 7 месяцев назад

Hi I use the form builder that I shared in this video: ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-dW6DQhSd3JI.html

@emsky73 9 месяцев назад

Does the template include most of the notion features you outline in your video?

@Squarestylist 9 месяцев назад

yes I used the exact same template in this video

@racheljnarrates 10 месяцев назад

Fantastic video! Would you feel comfortable sharing where you create your forms?

@Squarestylist 10 месяцев назад

Thanks for purchasing the template! I’ll share more about my form builder in my next video. I’ll publish it next week 🤩

@Squarestylist 9 месяцев назад

Hi! Circling back to share the form builder that I use: ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-dW6DQhSd3JI.htmlsi=o5_Y0ID5d3Sde9Yx

@racheljnarrates 9 месяцев назад

THANK YOU! @@Squarestylist

@Marry-it7uc 10 месяцев назад

Hi, how did you change the fonts?

@Squarestylist 9 месяцев назад

I upload them as image or svg from Figma.

@GrecoFPV 9 месяцев назад

does the client need a notion account to be able to interact with it ?

@Squarestylist 9 месяцев назад

Yes, clients need to create a free Notion account to be able to leave their comments.

@JecelynShenkin 5 месяцев назад

Are the clients able to check off the checklist items if they only have comment access?

@Squarestylist 5 месяцев назад

Not when they only have "Can comment" access. But I am actually the one checks off the tasks.

@JecelynShenkin 5 месяцев назад

OK that's helpful to understand. Thank you for your quick reply!@@Squarestylist

@cockforster 9 месяцев назад

Hello just purchased your template thank you so much! What I don’t understand is how to add or edit phases for example if we also do logo design I want to add that as a task phase in the projects overview, how would I do that?

@Squarestylist 9 месяцев назад

Hi there! Thanks for purchasing the template. I mentioned how to edit or add a phase in the video above. Please refer to the 26min timestamp.

@meganlarkins8151 2 месяца назад

Hey! I just started using your template and I’m noticing that my clients have access to every single page - meaning they can see every client’s dashboard (the master task dashboard, and master project dashboard). I’m stuck on this one major pain point, because I don’t want clients to see other clients information. How are you doing this for your agency to avoid them accessing everything?

@Squarestylist 2 месяца назад

Hi there! Clients should not see the master database by default. They should also not see the table of tasks in their portal. Did you also share these with them when you invited them as guests? You may also get in touch via squarestylist.com/support so you can share screenshots with us.

@meganlarkins8151 2 месяца назад

@@Squarestylist hi! Thanks so much for responding. So, now I’m curious, what is the benefit of using this portal and not sharing the task tables with them? Is it more so just for onboarding client data and then the task management is for your agency side of things? Thanks for your time ❤️

@Squarestylist 2 месяца назад

@@meganlarkins8151 great question! From experience, my clients get overwhelmed when they see the table of tasks. They get confused what to click et al.Most of the deliverables there are for me and my team members. Hence, what's visible to clients is simply the checklist at the top with the to do lists per phase. This way, they are updated on what they need to do at every stage without the need to navigate the database.