Thank you, Tiago, for the opportunity to talk over OneNote with you in person. In case you can't tell, I had a blast shooting this with you and the team!
Thanks for this video. I use onenote quite a lot. I would say that using onenote as a main app for note-taking needs a lot of work to be suitable for all users. One of the most important features is the ability to create backlinks. This should be built in. And, the layout should be improved. The tag function is really good, but it would be helpful to be allow us to create subtags
@@coffeecram9447 I created a Planner plan in Loop and then made it a component and put it in OneNote. Now OneNote keeps all my other notes, research, documents, articles, etc and I use the Planner-in-Loop-in-OneNote (which sends tasks to To Do) as the Project Management page. Super cool to see the integration functioning like that.
That was a nice basic functions video of OneNote. One thing I wish was mentioned is the ability to use passwords. You can lock and password books, sections, and pages. This provides an extra level of security to the user. It is essential to mention that the Search box does NOT search in passworded books, sections, or pages. I use it daily, and the password option is the main reason I use OneNote for my notes and task control. Plug-ins and templates make OneNote a really powerful tool. Thank you for the video.
Anyone else need to replay this video 4 times to take notes of some of the super important ideas in here! Trying to be present first watch but so many new concepts to add to my notes!
👏Kudos to Tiago, who has bothered to make content for the majority of the business world than just elite a few. The business world outside of US is run on Microsoft and NONE of the so called famous creators bothered to address the majority
It's absolutely maddening. All the productivity guru types are knee-deep in Google, Apple and indies and basically pretend MS doesn't exist, when as you say basically the entire business world - the place where productivity is needed - runs on Windows and Office. Yeah, I know, it's not as cool as the latest indie app, but getting work done is about getting work done, not fashion. When Superhuman launched their Outlook version, they cited a Gartner report according to which M365 was six times the size of Google Workspace, which in turn obviously dwarfs all the trendy indie apps. It's comical when youtuber after youtuber is like wow, look at fancy new calendar app. Outlook? Dunno, is that something edible?
This is by far one of the most productive video I've seen on productivity, using the good old simple One note tool which I used for years but abandoned for Notion, click up, asana, capacities... To be back to onenote 😂 Great initiative to open your mind to Microsoft products. Great guest as well. I'm going to look him up. I'd love to have more from Microsoft tools.
This is such a helpful video. I’m a Mac user using all Microsoft products for work. Not all the same features are available in Mac but I’ve still been able to be productive (enough). This video was so helpful! I’d love to see the map of someone’s second brain with majority of Microsoft products on both Windows and Mac devices!
This is fantastic-in the business world Microsoft products are so often required for work (especially if dealing with anything sensitive that cannot leave the work ecosystem). I recently have built my own GTD and PARA/second brain system set up in ToDo and OneNote, but this talk has given me some solid additional ideas on how to make changes to fix things up more.
@@axeemx It was a huge struggle and I turned to blank sheets of computer paper to draw and re-draw and re-draw workflow “mind maps” so I could see where exactly everything was going. I’d love to share, but I’m not sure how. I’ll think about it and if I can come up with a way, I’ll comment back here.
Maybe to consider Go2Mail as good utility for capturing process in your own GTD.. :) It's so simple to use and it's already integrated with your favourite email app.
I use OneNote as my second brain and one of the features not touched on enough in the video is that EVERYTHING is searchable in OneNote: text, handwriting, pictures, video and AUDIO. As a songwriter, I LOVE this feature! I can dictate notes and turn them into text or I can record melodies on my phone when inspiration strikes... which I can then open on my desktop to turn into full songs in my DAW. OneNote's versatility makes it hands down the BEST tool for creatives --and it's free!
Free? How is this free? And it's not cross platform. The android version, e.g., is all but useless. But my phone is what I have always with me, so this is where I want to be able to take notes, and find them when I need them. Search hardly works at all on Android.
This is EXACTLY what I was hoping you'd look into/discuss at some point - whilst flawed, OneNote is still an amazing and user-friendly tool - so much so it's where I'm building up my 2nd brain; thank to Tiago and Matthew for this! 🙏🙏
Have been using OneNote for years. Very intuitive software. One of drawbacks I noticed though is that if you link to a page and the paga is later renamed, link will become broken and defunct.
Spectacular information and presentation. As a primarily Mac user, all devices except Remarkable tablet, I have resisted shifting from Apples Notes app to OneNote. I can now see what I have been missing. This from someone who has had MS Office 365 for three years. After this presentation, I'm scheduling migration Notes > OneNote in my projects calendar. The content repurposing alone for marketing, and using timestamped versions for authoring chapters in novels will be mahh-velous! Thank you!
OneNote is way more powerful yet simple to use, I am a Network Engineer, Gym guy, Own Business and Content Creator, and I have everything in OneNote thank you OneTeam
This video from Tiago Forte and Mathew Gilbertson is nothing short of amazing! I knew I needed to use OneNote better. This video provides the seeds for ideas. I also like informal versus formal discussions. This is one of few videos where the entire <a href="#" class="seekto" data-time="1952">32:32</a> is worth watching.
While we can all agree OneNote isn't perfect. This really was a great demonstration of the power and tools OneNote has. As part of my everyday process in a MS world, it does work really well! I enjoyed that, really nice presentation.
I have been using OneNote since I started learning about a second brain. One thing that wasn't brought up because it is still in its infancy is copilot integration. AI integration will provide much more productivity capabilities
This fantastic video has just created a need for Notion VS OneNote comparison and what to do if you are already set up with your Second 🧠 in Notion which doesn't have the OCR and not everything is searchable in it and there's no voice notes - please enlighten us Tiago 🙏🏻
I love to watch your videos and discover different tools and thoughts... I´m working with Amplenote now and I´m bringing some insights to it based on this video. Thank you, Tiago!
This was another great one. Thank you, Tiago and Mathew. The spot on sharing ideas was really huge. I am a Mac user, but work asks me to use Microsoft Suite. The hints you provided were so precious: thank you ever so much, great learning session
This was a great video with tons of awesome ideas. I use Amplenote, and I'm not planning to change, but I'm really excited to try some of the ideas suggested in this video!
Super helpful and informative video! I am currently in the Construction industry as well and this video is a great inspiration! Especially for getting a digital pen and create sketches. Thanks for the video!
I was always procrastinating becoause I switched beetween the last hyped software. I decided to stick with OneNote until the end of 2025 in order to learn. So far it's nice and I find it perfect for my use case. Thanks for the video @Tiago Forte
Thanks, Tiago! This is one of the most insightful interviews you've ever done! I am a OneNote user/centrist and the information is very valuable; however, some of the most powerful elements of the video begin around <a href="#" class="seekto" data-time="1560">26:00</a>. Great topics for further videos/discusson. Thanks for having Mathew Gilbertson in studio!
Great video. These tried and tested, science backed techniques actually have an impact on real-world productivity. Much better than the majority of productivity content that’s basically all talking about swapping to-do apps every other week
Great content here. I am going to be spending some time getting to know OneNote better after seeing this. I think it could be a nice improvement over all my separate Freemind mind maps that don't sync dynamically between machines. I did get a good chuckle at the moment where the word grammar was misspelled as "grammer" right above "spelling"; I think that was for me!
This was fantastic! My OCD fights my ability be messy in my notes. 1 needed this kick in the pants to start using OneNote,a program and app that I love for making outlines from PC to tablet because of the auto save feature and start freehand writing.
The moment Tiago saw that number of his notebooks instead of just 4 :))) I agree with most of what he said, but I think we still need the CODE approach. Otherwise, everything becomes so cluttered, so messy, and nothing is important.
What are the things I think we all struggle with related to capture is that most of us are using iPhones maybe I don’t speak for everyone, but when you talk about capture the easiest way to capture ideas or things in the moment is when you’re walking around with your phone. The problem that continues to present itself to me is when I am walking around and I need to add something to my phone. The best option is voice which always gets directed through Siri and Apple reminders.. once you commit to just that one thing now you have to use Reminders you have to use Apple notes. You have to use Apple calendar and some of those apps, although really great don’t work well on PC when you get back to your desk if you have a Microsoft based office Thoughts anyone?
Well, couple of workarounds: one is you could dictate to Apple notes and then email the notes to your Outlook mail. You then had to copy it out of your email into wherever you wanna go. OR- if you have the mobile version of OneNote, you can just take notes in there.
Apple Reminders can use Microsoft To Do as a backend instead of Apple's tasks service. Likewise, Apple Notes can use Microsoft Sticky Notes as a backend, which OneNote can extract into proper OneNote notes (even if the sticky notes aren't anywhere near as powerful as Apple Notes or OneNote proper)
I am so looking forward to this video. I note down my daily time tracker tasks in onenote and its wonderful at its job. Can't wait to upgrade with the things I will learn in this video.
very happy heavy user of OneNote for many years, don't understand why there isn't the functionality you do Shift+MouseScroll to do left-right move inside the page?
Enjoyed this! OneNote is solid, but Amplenote offers a seamless experience for managing notes and tasks on the fly. It’s been my go-to for building a Second Brain with minimal friction. Definitely worth a try! 👍
AWESOME TIAGO….I have been using OneNote for over 6 years and this video really helps me a lot to use it better now…. I just hope they get the new update soon to make full use of the new Apple Pencil Pro features…
The MacOS doesn't support windows.......... at least MS has provided an app 😀. It's all about the tech giants building monopoly using us as their pawns
but there is an tiny utility called Go2Mail, recently published on the market...very simple to use as a chrome extension and well integrated to email app, you do not need any extra app associated with any platform..
Agreed. macOS users pay the same for Office 365, but do not get OCR and search for imported handwritten text or the ability to convert handwritten notes made in OneNote to text.
In a world where digital reigns supreme, I stand out with a simple tool-a pencil. Amidst the glow of screens and the hum of technology, my notes are etched in graphite, a testament to the enduring power of simplicity. OneNote may be my canvas, but it's the pencil that paints my thoughts.
I wish OneNote looked prettier and that it could do some of the things other apps do, but I just can’t find a replacement that is better at intake and notetaking. Super easy to use. Zero friction if you’re used to Microsoft. I’ve spent a lot of time looking at other options. I would like to have a database function, I have maxed out the tags available and they can kind of function like a data base in that I can put a tag on a table cell and then see all other like entries. I am in constant search of something better, but I just can’t match the ease and flexibility.
When he has been using Notipn, Tiago doesn't look very convinced by OneNote 😅 This said, thank you for this video, I am stuck myself with Microsoft at Work so I try to make the most of it.
More More More I have used the family plan and Onenote far to long and just bought the business plan for the more features working with teams. My takeaway is that now that I know how to use my Surface to create how-to videos with our documents, I will be able to draw, write, and add images for trainings. So excited. ? How can we turn our PC into a writing table without touch-screen monitors?
One note has major flaw, it has assymetric support if you jump across ecosystems. Eg - onenot exits for mac, but not same features ( ink to text for eg). Better to use cross platform apps if you use different type of devices.
The dictation function is very glitchy, because as soon as you switch a page or open something else, the dictation stops. You cannot actively manage the dictation or add anything while the dictation recording is going on and so hands off Computer approach doesn’t really work when you could be doing other things as well, while the dictation function is running. So basically it is useless. They need to move on and add AI element to Onenote so that you can easily search your own notes and get meaningful answers at the backend. However, until that happens, one note is just a bloatware of all the data which remains unprocessed most of the time, and adds to the guilt of being a hoarder of information.
I moved away from OneNote to Notion a couple of years ago, after reading Building a Second Brain. I really love the Wiki-like strucuture of my current second brain. I can always find anything I need in seconds and the look-and-feel is just very pleasant. Great video though, I was not really aware of all the capturing capabilities in OneNote and ability to handle handwritten notes. Couple of things thst I dislike about OneNote: I can't propery create code blocks to handle code snippets. And I dislike the free format canvas. I get that it might work in favor of creativity, but it just never worked for me. Another point: as I'm a fan of Notion, I'm also a fan of Loop. The OneNote vs Loop proposition is still vague to me and the answers given here were not very helpful. From a product capability standpoint, I feel Loop is to replace OneNote. If only they could bring all the capturing capabilities to Loop as well..
It can't do handwriting though, can it? It would be a slam dunk for me if so. I truly wish tech companies would stop assuming we live in one ecosystem (and I work in tech lol).
Hi , I add multiple images in a notebook and write some important things on every image using my stylus pen. Now when I delete one of the picture from above below images and their respective notes (written by stylus) are not aligned...I am frustrated..Any idea how to fix this??
Thanks for the videos. It would be very good if you tried to ask him why they use a proprietary format to save the notes. Why users can’t just export their notes to word document format? The internal interface of the app is almost flawless, but when your done with your project and realize that you can’t export your notes to docx format, that’s really annoying.
@@biztabletpc Well in the export section of the app I have four formats, one, pdf, xps, and mht. But no docx format. I'm using the latest version that came with windows 11. In some tutorials I've seen people having the docx format export option available, but maybe they are using older versions. There is another option under export named send. There's a send to word item there but when I click on it nothing happens.
@@aliakhlaghi2541 the M365 desktop version I use has 6 options including .docx and .doc, the behavior has changed with recent updates. exporting handwritten pages from OneNote to Word used to convert the content to typed text. It currently only exports as an image in Word. That said, typed text exports as text. I'll dig a little further on this one, but I'm not sure why you wouldn't have the Word export options.
I think what he want to ask is the copyright of the main idea how can other not just to copy the work and idea of others because it's personal and need to have credits from the main idea but one note is collaborative note
I’m thinking about ditching Apple Notes and going back to One Note. It will be a pain because I have hundreds of notes, but considering Apple prices for memory and storage, I think I’ll leave the ecosystem. What’s also great about One Note is that there is a version for every system and also a web version.
The downside of that (and of some other Microsoft apps like To Do) is that the different apps on different platforms can have pretty starkly different capabilities.
