Organization Hack You Didn’t Know You Needed, UNTIL NOW-QR CODES/Tote Scan Inventory Tool 

@@andrewparry1474 awesome, glad you found it. I love the system and I’m still using it. Having an amazing time and let me know if you have any questions.

That’s a great question and thought process. I would say that even if I were to add five photos for each of the QR codes provided it would still take up an overall low amount ofstorage space. But I’m not positive the total footprint provided by all of this. But great question.

@@generalsworkshop I’ve just downloaded the Totescan app and it seems to be cloud based, so potentially nothing stored on the phone. Definitely worth a go, so I’ve ordered some labels. Thank you for the cool video and response 😀

@@MaliYojez that makes a lot of sense. I noticed that the pictures I take for mine do not show up in my photo library so the fact that they’re on the cloud makes sense. Thanks for clarifying as I’m sure others will have that question and can gather the answer from your response. Have a great day. #HappyOrganizing

@MaliYojez how is your experience with the tote scan going?

Absolutely. After you enter the app and you’ve gone into the individual profile, directly underneath your profile name will be a grade out space with a magnifying looking glass next to it. You can enter in a generic term here such as “hairbrush“ or “binder clips“ and it’ll search all of the totes and tell you where those terms have a location.

@@RoBJ71 thank you, even after all this time, I still very much love using this app. As far as the quantity regarding inventory, that’s exactly what you do. If you’ve got five, you scan it and then you just decrease the quantity by one or two. If you’re doing a high volume, this might be a slow process, but if you’re only doing a few items, it’s not that bad. But the flipside is that, it’s a very inexpensive way of being very organized.

Thanks for your question! As far as looking up items, it’s really simple-you just type in one or two keywords, and the app will search through all your totes to find the exact location, along with all the details of the item. It's a great way to stay organized! However, to the best of my knowledge, the app doesn't allow you to print or download a hardcopy inventory cheat sheet directly from your phone. If you’re looking for something printable, you might need to manually export the data or create your own list based on the inventory.

Lol, I’m actually tempted on making a video for that exact subject.

Awesome, so glad you could find it helpful. Let me know how it goes for you.

Awesome, so glad you could find it helpful. Let me know how it goes for you.

Awesome, I’m glad this will hopefully help you out. It seems like an ideal solution for your needs. Let me know if you have any questions. Having an amazing day.

@@generalsworkshop thank you I will definitely let you know how it goes

@@ronaldlongfellow87 although I understand your thought process, I would say that the usefulness in this system for me is that I’m not always in my shop by my totes to look. Like I said in the video, there are many times that I am out and about in the community and all of a sudden an area pops up. Let’s use the example of Plumbing as you mentioned it above. let’s say I have to replace some components to my under sink in the kitchen. If I know what I need, I can still be at work and look to see if I have these components without running back home for them. Obviously, my preference would be to go from work directly to the supply store before, going home in this case, it gives me an excellent opportunity to have my inventory always with me so I’m not wasting trips home and then back to the store when I could’ve just went straight to the store. But you’re right, this is definitely not a need product unless you’re a business and you’re using it for inventory. Hopefully that makes sense. Thanks for your thoughts and thanks for commenting. Have a great day.

@@generalsworkshop but wouldn’t you have to be home to scan the QR code?

@@ronaldlongfellow87 negative, you can look under any of the bins from any place. You don’t need the QR code, but it does make a lot easier if you custom name each of them so I can look under that tab with or without the QR code. The primary reason for the QR code in my opinion is that when you open the app or your camera it’s just an automatic to the tote as opposed to searching so it does save you some time. I thoroughly enjoyed the system, but I can agree with you, there’s only certain totes and certain things that I would do all this work for and then there are others that I would minimize the process.

So...if you want to find where your 2" paintbrush is you have to ho search visibly for the decorating tote, then fire-up the app, scroll to see if you can find a picture that looks lije ax2" paintbrush, then open the box & rummage for it....phew! Why not just go to the decorating box, imopen the lid to see if it is there? Overcomplicating something that is simple enough to begin with! Now....if you could use a voice commant to ask " whete is my 2" paintbrush" and it responds saying "it is in your shop, shelf 3, box 17" then THAT would be useful.

Hey, thank you for commenting. As for the over-complicating part, you’re right-if you’re always in front of your tote or nearby, you wouldn’t need a system like this. Where this system shines is when you're not in the vicinity but need to make a decision on your inventory. For instance, if I know I have a painting project coming up and I need to check if I have a 2-inch chip brush, I can look it up on my system while I'm away at work(ie. Away from.the shop). This helps me decide if I need to stop at the store or if I already have an adequate supply at home. Additionally, if you’re using this for your business, as I do, it's helpful for establishing stock levels and knowing what’s available. You’re correct that there are situations where this might over-complicate things and be unnecessary, but there are many scenarios where it's an invaluable tool. With over 30 totes, it would be impossible for me to remember what’s in all of them. Since I often work off-property, I frequently reference this system for inventory and quantity. Thanks for sharing your perspective, I appreciate it.

Right, it’s awesome!!!

That’s all good, there’s so many more applications than just a workshop. Garage, office, warehouse, etc. Great idea for all of them.

I’m not sure if I should ask but what is Rick roll QR codes?

“Tote Scan” app, free with purchase of Tote scan QR codes.

Yeah, it’s not for everyone. But it could be used for so many different things other than just storage at your home. This is a great tool and app for businesses, churches, or other things that need to organize content.

@@imperialentertainment9317 question for you, I’m considering making a video highlighting QR code/ToteScan that’s water down or a minimalistic version of my video. For someone like you who has openly acknowledged that you don’t think you could go to this level of organization, does that feel like it is a video that would interest you?

I’m glad you asked, when I made the video, this was the one question that I wasn’t sure on. But now that I’ve been functioning with it for a little while now I can say that I’ve kept it up to date for the most part, however, there is a tendency for the items that have a large quantity, such as screws, and or nails, I find myself using a estimated Count rather than an exact. Also, I’ve noticed that when I’m in a hurry, I have a greater tendency to not record it and therefore I’ve come up with a system where I will write something down on a piece of paper, and then enter it later on when I’m in the shop and have more time. Great question!

Absolutely, thanks for watching. It takes shop inventory and organization to a whole new level that I completely appreciate. Have a great day!

@@MotoWilliams yes, that’s an excellent question. You can absolutely type in keywords in the search and it all scan the entire contents of your tote or your full inventory.

@@generalsworkshop awesome. Do we know, and I should look into this myself, if the data and photos are backed up off of the phone? It'll also be nice to have multiple users.

@@MotoWilliams that’s a great question, you have a lot of great questions, my friend. I did a little trial just now and I uploaded a photo that once it was saved to ToteScan, I then went back to my phone and deleted it. I then refreshed it and went back into ToteScan and sure enough, it was stored in the cloud on the ToteScan, even though it was deleted from my phone. So yes, it is stored on the cloud so if you didn’t want to take up the memory on your phone when you could definitely store it there. With that being said, I would also utilize some hesitation towards deleting photos that I want to make sure that I have on the off chance that their server where to go downthat somehow on losing the file. Hopefully that makes sense.

Wow, this is great.

@@talu1999 yes! Have you tried it yet? So awesome. Again, we’re truly shines is when you’re away from the location of your storage boxes and inventory. Just a quick search on your application and just like that, you’ll have the quantity, pictures and this exact location.

Thanks for sharing your thoughts! You bring up a great point about using numbers for organization, especially when dealing with numerous totes. I totally get where you're coming from - accessing the totes without the app handy can be a challenge, especially with a larger quantity like 24 and planning for more. The descriptor approach certainly has its advantages, particularly for quick identification without relying solely on the app. I can see how labeling specific items like Christmas boxes with generic labels would be super helpful, making it easier to locate holiday items without any extra hassle. It's all about finding what works best for our individual needs, right? Your input adds a fresh perspective, and I appreciate your insights into managing larger quantities of totes effectively. Thanks again for sharing!

Yes, well said. I have found them to be super helpful and useful as well. I’m so glad that you have liked them. Thanks for commenting. I appreciate you watching the video.

Great question! Yes, it can be downloaded for windows. I could definitely see the advantage of the desktop version in combination with the convenience of a phone app making for a complete and truly awesome system.

Lol, someone I could relate to. Me too. That’s the challenge is not wanting to able everything. I’m actually thinking about doing a water down version of QR codes where you might just label the drawer and then have a single picture display everything in the drawers so you don’t have to scan every item. I know a lot of people think the QR codes with scanning each item is a bit , but I think there’s a workaround I might try doing a video Thanks so much for reaching out and watching the video, I truly appreciate it.

Yeah, it’s a pretty slick system. I’m still using it and enjoying it.

I love it, I hope that that day comes quickly for you, my friend. It’s been an amazing adventure that I know that you’ll love. I have plenty more organizational tips coming up. Stay tuned.

Right! Organization at its max. Ours work for many scenarios and situations, businesses, school, churches, etc.

Awesome, glad you liked it. I love to hear how the process goes when you do give it a try.

Thank you for watching and I appreciate the question. Just to clarify, when you state “QRC Codes, interest spreadsheets“ did you mean QR codes into a spreadsheet? If so, yes, you can place them into a spreadsheet as the individual name which is customizable to suit your needs. This would be an excellent option for a business as you would be able to identify everything inside of that tote from a remote location which has a lot of value for the business owners and employees.

@@generalsworkshop thank you yes that’s what I meant QR Code ok that’s what I been looking for ?

Absolutely, love it.

Right. For home storage, work, businesses, easy to learn and upkeep. Minimal upfront investment.