Organize Paper Fast With These Simple Categories - 3 Client Examples

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Kacy Paide, Professional Organizer in DC/MD/VA
0:00 - Why you're overwhelmed
1:30 - Why just 2-3 categories
2:26 - Client example #1
6:22 - Client example #2
8:49 - Client example #3
____________________________
There is one photo that stands out as the one I've shared the most with my online coaching clients. I've finally made a video about it, including two additional client stories. These three examples illustrate how simple sorting paper can be, especially in the early stages.
It's easy to feel overwhelmed when staring at surfaces, or even rooms, full of paper. You probably know that if you keep hundreds or thousands of papers, they should end up in dozens of categories, files, and containers. This is exhausting to juggle in your head, especially when faced with the task of culling them as you work. This fuzzy vision for your filing future keeps you from acting at all. The result: grueling work at best, inertia at worst.
Having sat with countless new clients who feel defeated on day one, I've time-tested 2-3 simple categories that help us sort at lightening speed. With these, we don't get caught up in what the final system will look like. We keep it moving. Anyone can do this and I encourage you to do it before buying any organizing supplies. It's not always the final sort, but rather, the pivotal one that breaks inertia.
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Опубликовано:

7 авг 2024

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Комментарии : 76

@maraenea8456 10 дней назад

Yes! Thank you for your simple systems! As a teacher, who, at the beginning of the pandemic, had to quickly pack up, move our classroom to my bedroom (yes, my bedroom!!!) and start teaching remotely all within a couple of days….and who has since taught four different grade levels, I have been paralyzed by paper (as well as digital documents, drives, and accounts) that “I might need again someday.” In addition over the past two years, I have downsized my parents and my mother in law from their respective 45+ year homes. Needless to say, I am completely drowning in stuff!!! Thank you, thank you for helping me take simple steps to regain control!!! 😩🤪🤷🏻‍♀️😅

@ntakovacj3644 Месяц назад

You have a great channel -- unlike all the others. The focus on PAPER is so helpful. I love your approach. Your channel should grow!

@KacyPaide Месяц назад

That's very nice of you. Growing it is the plan! I'm trying to think of how to make shorter/more videos. I just have so much to share!

@rebam1437 Месяц назад

It was nice to hear that if your overwhelmed you can still do something. I love that you you break it down so it is not so bad :)

@justmejo9008 Месяц назад

How did this come to me❓I am super organized but my daughter is high anxiety, overwhelmed and sinking which is destroying her 😕 if I try to help she worries it will upset the volcano. Showing her your video hopefully will let her let me help her to at least start the process and give her tools to cope. You have given me the knowledge of how to ease her stress on top of easing the load. What a double blessing 🤗❤️👍🏻

@KacyPaide Месяц назад

Wonderful. I hope you're able to help, conflict-free. I do have a video from a few years ago about how to organize someone else's things. You'll like it.

@hoofcarepublishing 2 месяца назад

So helpful, as always! It really helps to see other people's piles and not just see a perfectly cleared desk. We are all works in progress...And it takes a lot of work to make progress! Seeing that other people got through their piles is helpful.

@KacyPaide 2 месяца назад

Hey Fran! Well said. Real life is seldom a 100% clear desk. "Organized" does not always equal "empty". Thanks for being here!

@drbeth5312 29 дней назад

Great presentation! Would love to see more on office/business organizing hard copies and efiles(pdfs, word docs and excel reports), all for streamlining follow ups. Thanks.

@gaylamassey6637 Месяц назад

Yes, this is going to be sooooo useful. I just found you with this video. I recently found The Clutter Lady and she has a process where you take a month to tackle one category. Categories include clothes for a month, kitchen for a month, etc and one category is paper. So then you are motivated to get that project done because there’s a doable time limit. I definitely have paper to deal with and now I have your methods to help when I get to that category. Thank you, thank you.

@KacyPaide Месяц назад

My main wish with my career and this channel is to be useful. Thank you for being here.

@kathiebackhaus5313 2 месяца назад

I like the way you made a large job, doable!

@KacyPaide Месяц назад

Thank you. That's exactly what I aim to do.

@AWanderingEye Месяц назад

Way, way back I used Marie Kondo's technique for organizing my paper and the number one reason it worked for me was it came from an authority. I think Ms. Paide here with her years of working with clients and sharing her work with them gives her the authority I would trust. I love how she anticipates issues and redirects the viewer to a more productive route. Progress not Perfection! Thanks for making your information available to the masses!

@KacyPaide Месяц назад

Awww. Thank you. Yes, it's hard to believe it's been 23 years since I started organizing fresh out of college! I have enough experience to fill a million YT videos - just need to find the time to record all that's in my head.

@sonjapollon568 13 дней назад

Just came across your channel. Loving it! The photos along with your explanations help tremendously. I thought I was the only one with this problem. Thank you!

@maws1113 Месяц назад

Wish I had found you long ago but glad you back and very glad the algorithm dropped you into my feed! I’m already so inspired just from watching your 3 most recent videos. Last week I had set this week’s goal to work on the Paper Monster and this morning - there you are!

@KacyPaide Месяц назад

This makes me happy to read and to know that you are inspired! More videos to come. Dig around on the channel for many dozens of oldies but goodies.

@sharondymond9806 Месяц назад

My goodness I am on annual leave and have in the back of my mind to go into work just to clear my desk. You have helped me so much im going to use the 3 pile system, I'm sure most of my things have a home I just need to put it there. At 2am you have taken about 2 days off my work load.

@marcellehounslow7821 2 месяца назад

Thanks Kacy, I think this will be helpful as a way to start processing anytime I have a pile of papers staring me in the face.

@KacyPaide 2 месяца назад

Yes! I hope you'll try it. Thanks for watching.

@maryd253 Месяц назад

Thank you!

@nancyogle8538 2 месяца назад

Great advice -- very helpful! I feel like I can get started on my mountain of paper. Thanks!

@KacyPaide 2 месяца назад

Nice to know! That's exactly why I create these lessons. Good luck!

@BookDreamer150 2 месяца назад

Thank you for the great idea. I have been thinking about how to deal with my papers.

@KacyPaide 2 месяца назад

You are very welcome. This is just one of many ways, but is definitely a favorite because it has worked for so many clients.

@jennifers5778 2 месяца назад

This is so good to keep moving through paper! Thank you.

@KacyPaide 2 месяца назад

You're very welcome. I hope you'll try it.

@SobiaMM Месяц назад

I greatly appreciate your videos and your ideas. The 3 keepers system will work for me. Thanks

@KacyPaide Месяц назад

Great to hear! Have fun with it. Thank you for watching.

@stephaniehermelee8575 Месяц назад

Thank you, Kacey! Love the simplicity since I tend to overthink and over-categorize. I always get stuck on reference items because they can be anything from old medical labs to something I may want to reference more actively. Always making it more complicated. 🙂

@KacyPaide Месяц назад

You're very welcome. Absolutely everything can be simplified further.

@outinarizona 17 дней назад

I'm loving the Keep section - I have a few things that need these piles. i didn't know quite how to sort them before i org'd them. now i do.

@KacyPaide 17 дней назад

Wonderful to hear. Good luck with it!

@terripease 2 месяца назад

This is so helpful Kacy. I now can see what to do with 14 or so Bankers Boxes in my home office. I'll take before and after pics. Thank you!!

@KacyPaide 2 месяца назад

Wonderful!! Yes, please share the results.

@denisewenke8323 Месяц назад

Thank you! This is timely.

@KacyPaide Месяц назад

You're very welcome. Glad to hear.

@owennoah615 2 месяца назад

A good pull from the consulting world: MECE. Mutually exclusive, collectively exhaustive. A place for everything and no overlap. That sort of taxonomy helps create order out of chaos.

@KacyPaide 2 месяца назад

Oh, I like that! Never heard of it. Thanks for sharing.

@maryd253 Месяц назад

I always appreciate your videos

@KacyPaide Месяц назад

I appreciate the people who watch and learn from them.

@blueiris6813 Месяц назад

Thanks! Happy to have found your channel!

@KacyPaide Месяц назад

Welcome! I hope it proves to be helpful.

@KathleenFinucane 2 месяца назад

Thanks, Kacey, I do feel that I will be able to do this when I start working on my large mass of paper.

@KacyPaide 2 месяца назад

Good! Please try it and let me know here how it works for you.

@monicas4165 2 месяца назад

👏 Keep these videos coming, I am so happy you are giving useful advice.

@KacyPaide 2 месяца назад

I sure will! Thank you for the feedback.

@sandragerhardt2309 Месяц назад

I like the concept as I look at piles on the sofa bed in my office and reach paralysis. I'm retired now so I think I need 4 categories - Active (including trip planning), Filing to do, Projects and Family History.

@KacyPaide Месяц назад

Perfect! And, all is well if you find you need more categories and if those need to evolve as you work.

@DebM122 Месяц назад

Sounds like you walked into my office. I am so happy that RU-vid recommended your videos. I decided on Sunday I’d work on my office. I can’t tell you how much this will help me through the process. I have 2 different businesses plus married and hubby’s job requires him to use personal papers for recertification every year and he goes to school. On top of that all we have the daily paper regarding our home. Needless to say we are buried in paper. Excellent video. Thank you.

@KacyPaide Месяц назад

I hear ya. Life indeed generates a lot of paper and it's' a lot to stay on top of it. Hopefully you'll find some creative ideas here.

@carrie3206 2 месяца назад

Very helpful and motivating. Simplifying the categories down to two or three to get started is brilliant! I’ve been going through my papers for a few years now, and I still have those papers that you have identified for me, as the active files category, and they are not organized into any files. Just stacks of paper. I tend to keep a couple months worth of bills paid and I don’t have a separate file for that, so I’m going to implement that today. Thank you for this video! 😊

@KacyPaide 2 месяца назад

Very nice to know it's still working. Thanks for sharing, Carrie!

@majesea Месяц назад

Love it! I will try this

@KacyPaide Месяц назад

Please do! Thanks for watching.

@estheronajourneytocontentm1097 Месяц назад

Thanks. Needing to sort a lot and this will definitely help with my total overwhelm and my mind which operates in ‘detail’ & perfectionism.

@KacyPaide Месяц назад

Glad it was helpful! Good luck with this method.

@sharie5706 Месяц назад

Thank you, Kacy, love your real system teaching style!

@KacyPaide Месяц назад

You're welcome. REAL stories illustrate & solve real problems!

@GoogleUser-wx8mw 22 дня назад

Thank you for these practical suggestions.

@KacyPaide 21 день назад

You're welcome. Thanks for stopping by.

@lyric8529 Месяц назад

Thank you. I'm definitely going to try these.

@KacyPaide Месяц назад

Please do! Happy to hear.

@debdrezlyons8353 9 дней назад

It seems like a great MANAGEABLE idea! I’m going out to buy open file boxes today. Thank you!😊 liked and subscribed

@KacyPaide 5 дней назад

Thanks for the sub! Enjoy those new file boxes. Glad I could help.

@dawnriddle-knowlton9932 14 дней назад

Excellent!! I will use one of these very soon! ZSimple, logical, and inductive methods.

@KacyPaide 12 дней назад

Glad it was helpful! Thanks for watching.

@DuluthTW Месяц назад

This is a fantastic way to start. I need to know how long to keep info regarding benefits from previous jobs, insurance bills and/or payouts, loan agreements/contracts, etc. I need to know what to purge. Thanks for sharing!

@KacyPaide Месяц назад

Thanks for stopping by! Glad to help.

@sandyheredia3027 Месяц назад

I throw my paid bills in the shred basket, after I see it come through the bank I shred. That’s how I clear my paperwork. I have to shred a lot of old paystubs though.

@EileeneChappelle 7 дней назад

Would like more info on examples of file categories for home office and digital file organizing

@KacyPaide 5 дней назад

Great idea for a short video (and I need short video ideas)!

@monicas4165 2 месяца назад

If you own a small business, would you get a separate box for that? So the personal and business papers not mixed?

@KacyPaide 2 месяца назад

You absolutely could. The lesson here is to keep it as painfully simple as possible, so you don't hit any speed bumps of "what should I do with this?" If separating biz from everything else is fast and easy, then do this as early as possible.