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Power Automate SharePoint Item Modified flow | Track Column Changes (Version History)

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This Power Automate video is a step-by-step tutorial on how to track column changes (version history) for SharePoint by using "when an item is modified trigger" in flow. We can track to see the column changes for the modified item, leverage the send an http SharePoint action to get previous values of item based on previous version & also leverage the "Get changes for an item or file" action to get the information of which columns have changed.
The video will showcase some interesting patterns to get the "Version History". Video will have something for everyone from beginners to advanced users. Trying the CRAWL, WALK, RUN & SPRINT technique in this video.
Video covers the following:
✅ When an item is modified trigger in flow
✅ Add trigger conditions in Power Automate
✅ Get SharePoint column changes based on Version Number in flow
✅ Get previous column values using versions SharePoint REST API
✅ Create HTML data with column change information
✅ Send email notification of SharePoint column changes tracked
Helpful Links 🔗:
Learn flow expressions:
• Power Automate flow Ex...
Download flows shown in video (*only for learning purposes):
github.com/rdo...
#PowerAutomate #SharePoint #Versions #flow
Table of Contents:
00:00 - Introduction to Track SharePoint column changes in flow
00:41 - Run a flow when SharePoint item is modified
04:18 - Run flow based on trigger conditions when column is modified in SharePoint
10:00 - Track changes & Version History when SharePoint item is modified
28:30 - Send column changes information in HTML Format in Email
31:17 - Subscribe to Reza Dorrani channel
🤝 Let’s connect on social:
🔗 Reza Dorrani LinkedIn: / rezadorrani
🐦 Reza Dorrani Twitter: / rezadorrani

Опубликовано:

18 авг 2024

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Комментарии : 647

@DijiDangle 5 месяцев назад

Best, most informative Power Autmoate video I have ever seen. I'm on a high from this. You rock my world Reza.

@RezaDorrani 5 месяцев назад

Thank so much

@LOGICALLYYOURS 2 года назад

I can see a tremendous effort behind these videos. Your channel is a treasure. Well done Reza!!

@RezaDorrani 2 года назад

Thank You so much for appreciating the efforts.

@dougydoe 2 года назад

Again watched and built along. Kept rewinding to catch and understand various steps and expressions intimately. I've built up my skills greatly watching your videos. I did download the flows in the end to get the tracking bits but nothing replaces "learning by doing" when it comes to development. Thanks for all you do. Greatly appreciated.

@RezaDorrani 2 года назад

So happy to hear the feedback and I completely agree - best way to learn is by building apps/flows step-by-step.

@robofski 2 года назад

The best tip I ever came across for creating trigger conditions is to use the filter array action. Construct the filter (ignoring the array) switch to advanced mode and there you have exactly what you need to use as your trigger condition!

@RezaDorrani 2 года назад

Great tip

@yambodji 11 месяцев назад

Great tip, thanks a lot

@joanconnelly9547 Год назад

This is perfect Reza - thank you so much for all of your hard work. I know we all really appreciate you!

@RezaDorrani Год назад

Thank You so much for watching and liking the content

@vinaydeep557 2 месяца назад

i could n't get the filter array to work until i watched to edit in advanced mode and get put true in single quotes. i almost skipped it :) good work reza as always..

@RezaDorrani 2 месяца назад

Most welcome

@ankitmatoria2496 24 дня назад

Amazing explanation ReZa.. Saved my day. -Thanks

@RezaDorrani 24 дня назад

Most welcome

@thomasthuene3173 Год назад

The amount of detail in your presentations is fantastic. I learn both, tactical details and overall understanding of how the Power universe works.

@RezaDorrani Год назад

Thank You

@Aditya-qt9vp 2 года назад

Really useful video, it makes me realize that many of the functionalities are possible which I earlier labeled as "not possible " or "not supported "

@RezaDorrani 2 года назад

Glad to hear that. Possibilities are endless.

@SJV992 Год назад

Yet another outstanding video. Thanks Reza. Your channel is an invaluable resource for me and I'm sure thousands of others. Thank you for explaining things so clearly and concisely.

@RezaDorrani Год назад

Thank You so much!

@jost9937 7 месяцев назад

I just came across your channel and I've already seen a couple of videos that helped me a lot. Keep on doing so well Reza. Thank you very much!

@RezaDorrani 7 месяцев назад

Glad to hear it! Thanks for watching and liking the videos

@yaynative 5 месяцев назад

This got DEEP 😮 Would have taken me like 6 months to figure this out 😅

@lloydtom7429 Месяц назад

Thank a lot for this video Mr Dorrani, very very helpful :)

@RezaDorrani Месяц назад

You are very welcome

@anelenoroita Год назад

Thank you, man, you're a star. A complete detailed tutorial for writing expressions will be very helpful!

@RezaDorrani Год назад

Here is that tutorial- ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-O97IdCbfMQI.html

@oluwatobiyusuf 2 года назад

I gained more insight into the power of Power Automate. Thank you Reza

@RezaDorrani 2 года назад

👍 thank you

@mdhidayat5706 2 года назад

Awesome video! ✌️😉 Your method is easier to read once setup than the default email version history sent from SP.

@RezaDorrani 2 года назад

Glad to hear that! Thanks so much for watching.

@bilaljafrani4096 4 месяца назад

Great flow, love the explanations! I believe it works only if your SharePoint names (and hence the internal field names) are simple.

@RezaDorrani 4 месяца назад

It should work for any name

@ronn_zw Год назад

Brilliant Reza!!! Just Brilliant. Thank you

@RezaDorrani Год назад

Most welcome

@yougiri08 3 месяца назад

Excellent information. Great efforts from you to explain in-detail.

@RezaDorrani 3 месяца назад

Thanks

@colby4390 Год назад

This is quite detailed! Can’t get enough of your in depth knowledge. Your videos have truly given me job security and made all my coworkers benefit from the knowledge you provide. I do have a question though. How would you format a multi choice column?

@RezaDorrani Год назад

I do not have any video references for multi choice column. I will recommend checking on forums in case someone has done something similar powerusers.microsoft.com

@troublekick 2 года назад

Excellent video! Appreciate all your efforts and passion to explain these in detail, with why, how & what. Wholesome! Thank you mate.

@RezaDorrani 2 года назад

So nice of you. Thank You for watching.

@sagarpatel3175 2 года назад

Great Effort Reza. Appreciate you putting so much energy in making this videos.

@RezaDorrani 2 года назад

My pleasure!

@niranjandas3295 2 года назад

Your contents are a value addition to the power platform community, I really gained a lot of information watching all your videos and had learned quite a lot. Thank you for sharing and keep up the good work @Reza. I truly appreciate your effort on making these amazing learning videos. ❤❤👍👍👌👌

@RezaDorrani 2 года назад

Thank You so much for your kind words

@niranjandas3295 2 года назад

@@RezaDorrani , I tried with one of my sample list and it worked as expected but there is only one thing if we also keep track of Person or Group field or Date field, it also takes some more values from previous version like for Person field, it takes entire custom json and for Date field it also takes time field as well. For Person Field: Column "Updatedby" has updated from "{"__metadata":{"type":"SP.FieldUserValue"},"LookupId":3,"LookupValue":"PreVerUserName","Email":"PreVerUser@email address"}" to "ModifiedUserName" For Date field: Column "UpdatedDate" has updated from "2022-08-02T07:00:00Z" to "2022-08-03" Any thoughts on this?

@RezaDorrani 2 года назад

@@niranjandas3295 You will need to write additional expressions for these type of columns. It does require more work.

@niranjandas3295 2 года назад

@@RezaDorrani, I am on it. Thank you😀

@saifkazi8504 2 года назад

Fantastic video ! Always learning abundance of knowledge from you 👍

@RezaDorrani 2 года назад

Awesome, thank you!

@saifkazi8504 2 года назад

@@RezaDorrani please make video on API Integration in Powerapps

@RezaDorrani 2 года назад

@@saifkazi8504 On community tab of channel, there is a post about new ideas. People are voting for it there. Most voted ones will result in videos.

@subodhbaid8619 Год назад

Hi Reza, some fantastic and extremely helpful videos. Really appreciate your guidance here! I note that the process involves quite a bit of knowledge about what expressions / codes to use where - how does a user get familiar with understanding and building these expressions directly (rather than blindly copying and pasting your presented code!)

@RezaDorrani Год назад

Expressions tutorial ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-O97IdCbfMQI.html I have a new video coming tomorrow which has more new expression functions.

@akshaynm 2 года назад

Hello Reza, Thanks a ton for this great video. This topic is untouched and very limited material is available on the internet. The approach you took in this is very fantastic of moving to simple to advance. Thanks once again for the fantastic video which I was looking for very long time. Thanks for accepting the request too for making video on this topic. Akshay

@RezaDorrani Год назад

Glad it was helpful! Thanks so much for the wonderful feedback.

@MrNillock 2 года назад

Amazingly helpful! Full disclosure my friend... I have been using your tips in many of my current builds! Advanced questions: how to process only changed items in an excel to update only targeted sp columns 😜

@RezaDorrani 2 года назад

Advanced question would need an advanced video :) Let’s first see the response to this one. Start is slow.

@brankomilic1 9 месяцев назад

Thanks so much for your videos. I learn a lot with you.

@RezaDorrani 9 месяцев назад

You are so welcome!

@MatthewGeorge-ej6du 2 месяца назад

Very Good, 5 star, , can you please put the long experession for splitting replacing from body/column has changed

@RezaDorrani 2 месяца назад

Video description has link to download the flow.

@tibortot8148 2 года назад

Thank you. Very neat and effective walk through.

@RezaDorrani 2 года назад

Your most welcome

@darrelthompson Год назад

That was extremely helpful. Thank you so much.

@RezaDorrani Год назад

You're very welcome!

@marcphylo2960 Год назад

Amazing, Thank you for your videos @Reza I learn very fast by following you.

@RezaDorrani Год назад

Happy to hear that!

@MamaBear5555 Год назад

Hello Reza. Once again a great video and as always very well explained. I’m trying to incorporate this workflow into a PowerApps form. I currently have the workflow capturing all changes made within the form, it is publishing the changes to a 2nd list titled Audit Log - Field Names: Amended By, Change Date, Column Name, Previous Value (Text Field), New Value (Text Field) and Source ID (1st list ID). The information within this 2nd list is then presented as a table within the 1st lists PowerApps form using a tab titled Version History. Everything is working as intended except for people picker field types. For these fields, the full metadata is being pulled in (Note: One field is a multi-select field). I have parsed out the LookupValue for these field types and have taken the multi-select people pickers and converted into a string variable. But I seem to spinning my wheels trying to figure out how to merge this info back into the ‘Old Value” and “New Value” variables and publish to the full list to the Audit Log. Any guidance you can provide would be greatly appreciate. Thank you for your time.

@RezaDorrani Год назад

This is not something that I have tried. And would need to recreate your scenario to know the options. I recommend checking or posting your query on forums with screenshots in case someone has done something similar powerusers.microsoft.com

@rebeccagourley4480 8 месяцев назад

This is excellent and so helpful! Instead of sending an email, though, I want to send the column name, previous value and new value to a different sharepoint list (create a new item in that list). I've been trying to modify your flow here to that specificity, but I'm stuck.

@RezaDorrani 8 месяцев назад

Most welcome! I would have to try it out to provide guidance. I recommend checking or posting your query on the forums at powerusers.microsoft.com/ in case someone has done something similar.

@HusGNR 3 месяца назад

Thank you very much, Reza! Been watching your videos for a while now, and this one was one of the most useful videos that one could think of - music to business users’ ears 😄! Q: Would this flow be less practical if there’s another flow (for the same list) that has some UPDATE actions? I imagine that would make the user who created the flow as the Editor of that item… 🤔 Thanks again, and keep up the great work 👏🌷

@RezaDorrani 3 месяца назад

Thanks so much!

2 года назад

This is awesome. Thanks Reza. Perfectly explained. 👍🏻

@RezaDorrani 2 года назад

Your most welcome. Thanks so much for watching.

@danielashercabero1093 24 дня назад

Thank you so much for your videos Reza! really helpful especially for beginners like me. By any chance is there a full video on how you did <a href="#" class="seekto" data-time="1710">28:30</a>? I want to be able to get changes only on specified columns too. And I seem to encounter an issue that email is still being sent even if there are no changes in the item, though I'm not sure if the issue is in sharepoint as I see the version of the item is incrementing but there were no changes. Thank you so much for sharing your blessings of knowledge with us. :)

@RezaDorrani 24 дня назад

Video description has link to download the flows for learning purposes

@Saurabh.singh97 Год назад

Amazing videos, i love your work. Your videos have helped me alot at work 😊

@RezaDorrani Год назад

Thanks

@MrMytubejc 4 месяца назад

Brilliant example, it would be good to show a modified version of this where the column changed is a people column.

@RezaDorrani 4 месяца назад

Thanks! Currently, no plans for a follow up video for this.

@radhikaM914 Год назад

Very nicely explained. You make it look so easy. (But this is super complicated :) )

@RezaDorrani Год назад

Thanks Radhika

@eduhazard 3 месяца назад

Great content as always! But I can't use the shared content. When you exported the scripts you forgot to remove the values from your environment variable, and that is given an error when I try to import.

@RezaDorrani 3 месяца назад

I did this video years ago and shared whatever I had then. Not sure if anything has changed now that does not allow it to import. I no longer have access to the flow.

@keithmaly904 9 месяцев назад

brilliant video, as always! really appreciate the efforts you put into these

@RezaDorrani 9 месяцев назад

Glad you like them!

@keithmaly904 9 месяцев назад

@@RezaDorrani if your trigger condition is multiple words, what is the syntax (e.g., Just Approved)? is it full quotes? single quotes? same question for the control variable. thanks!

@RezaDorrani 9 месяцев назад

Single

@qaizaar 2 года назад

Wealth of knowledge in this one!

@RezaDorrani 2 года назад

Thank You

@mauricioetienne3379 4 месяца назад

Great video Reza, thank you very much! Are we able to do the version history in Dataverse? 🤓

@RezaDorrani 4 месяца назад

Dataverse also has auditing. I don’t have a video reference on it though.

@ronisilva4132 6 месяцев назад

Mr. Reza, thank you for your very helpful videos. I followed your instructions step by step and I am getting the columns that have changed but the only previous value I am getting is for modified date. the other columns do not have values. Please help.

@RezaDorrani 6 месяцев назад

Most welcome! I have not experienced any issues with this hence not sure.

@atanwood Год назад

Reza, you sir are a genius. This video has been super useful for me. Your method works great for single select, text fields, and booleans. That said, I’m curious if there is there a way to track changes of a multi-choice column?

@RezaDorrani Год назад

Thanks Aaron! Multi select is definitely possible. Thing is the type of data it returns would be an array. So basically you would need to compare 2 arrays. You could use the intersection expression for 2 arrays. It will give you all common values in both arrays. The count of this new array must match count of original array. If not same means the field was updated.

@shivamsrivastav7938 7 месяцев назад

Hi Reza, Thank you for putting so much effort in making this tutorial. It really helped me in automating one of my flows. I was able to build till like @<a href="#" class="seekto" data-time="1694">28:14</a>. However, Could you help me in getting full tutorial for the last part where you built to track changes for specific columns only and how to get out put for previous value vs current value? Thank you!

@RezaDorrani 7 месяцев назад

Most welcome! Video description has link to download sample flows shown in video for learning purposes.

@basehumax 2 года назад

Thank so much Your channel is a Gold. Well done Reza, please make note if you can do in the future, invoicing functionality so you can add multiple products and calculate total amount and quantity and saved to SharePoint Thanks.😍

@RezaDorrani 2 года назад

I make videos when I get multiple requests on a particular topic. Every quarter I ask subscribers for topic suggestions on the Community Tab of my RU-vid channel. Subscribers vote for topics and the highest voted topics get added to my backlog. Make sure you post this in the next topic suggestion post. If it gets a lot of votes, I will add it to my backlog.

@AGTfan-se5ql 5 месяцев назад

Thank you for all of your hard work, Reza! We appreciate your well thought out solutions. At <a href="#" class="seekto" data-time="1788">29:48</a>, I can see that previous values are in red and new values are in green. How is it possible to set the text of those values to the appropriate color?

@RezaDorrani 5 месяцев назад

Video description has link to download flow. You can check the logic in it.

@SnowMotoQuest 2 месяца назад

This is awesome Rezza. However I am not getting the value of Previous value. Only the time when it was modified.

@RezaDorrani 2 месяца назад

Most welcome! I am not sure why you would not see the details.

@philjones3445 3 месяца назад

Fantastic video as usual, Reza. Quick Question: How would I go about displaying Column Display Names in the email instead of the column names, which tend to look funky: File_x0020_Link vs. File Link?

@RezaDorrani 3 месяца назад

You can use select data operation action and map new column names.

@WilsonC15 Месяц назад

LOL Thank you so much but the last part which is the key to show specific column changes history is only for premium :)

@RezaDorrani Месяц назад

Premium?

@MrBobgrover Год назад

Hi Reza, first, I would like to thank you for doing such a great job sharing this functionality. I do have a question for you. I have not been able to import the flows with some of the additional features into my environment and I would really like to add the HTML table with the before and after fields. Could you give me some guidance on how to add this functionality?

@RezaDorrani Год назад

Thanks Bob! Im not sure why you are not able to import the flows. Might have to do with some limitations for your environment. I would recommend posting your issue with screenshots on the forums at powerusers.microsoft.com/

@MrBobgrover Год назад

@@RezaDorrani thanks for the quick reply. It seems that my company may be restricting imports. Thank you though. I may have to be ok with the initial flow, which is still amazing!

@fleurwilliamson5920 Год назад

Amazing as always. I found an issue with this that I thought I would share in case it helps others. If you are modifying a SharePoint list with a PowerApps attachment control, the list item will save two versions. The first with all your changes and another with no changes. But the flow only triggers on the second version and finds no changes to report on. My plan to work around this is to trigger the flow on the onsuccess property of the PowerApp. I hope that works.

@RezaDorrani Год назад

That probably is a bug with the attachments control. Thanks for sharing this.

@jaredt.4048 7 месяцев назад

You are amazing! Thank you! How did you get so good at this!???

@RezaDorrani 7 месяцев назад

Practice

@norweegie9909 Год назад

This is amazing tutorial Reza! There's so much information and I'm having to follow along at 0.75x speed just to keep up with you. One thing I'm struggling to understand, why does the Filter array value change from "item" to "value". At <a href="#" class="seekto" data-time="1181">19:41</a> you can see it is "item" but at <a href="#" class="seekto" data-time="1254">20:54</a> its transformed into "value". Mine hasn't so i'm struggling to understand. Thanks

@RezaDorrani Год назад

Once you save the flow and edit flow again, it transforms it into value. Both will give same output.

@shubhabratadey Месяц назад

Great video. Can you also add here what if once I update the value to 'In Progress', how can I fetch its relevant values from another SharePoint List. Lets say, the other SP List has 2 or more columns of data against 'In Progress' and I would like to fetch it here in the Master SP List once it changes

@RezaDorrani Месяц назад

I do not have a video reference on this and would have to try it out to provide guidance. I will recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com

@vjthanasekaran6752 3 месяца назад

Hi Raza, This looks good and can you share how to get only the lookup value out of its metadata as the entire row comes as an output for lookup column.

@RezaDorrani 3 месяца назад

You would need to use expressions to get value out of json object for lookup. I don’t have a specific video reference for it.

@GreyDob Год назад

Again an amazing solution !

@RezaDorrani Год назад

Thank You

@standak.370 Год назад

Hello @Reza, Thanks for the video. It is the best and my flow almost worked like a charm 🙂. I had one problem with it but that was on SharePoint list side. I have found out if there is in original name of the column underscore "_", flow is not able put those previous values into email. Previous values in the email were always empty. I had to create new columns without underscore. But still .. great thanks for this video 🙂.

@RezaDorrani Год назад

Thanks for watching. _ is typically related to internal name of column. Not sure how the columns were created in your case.

@standak.370 Год назад

@@RezaDorrani I know only one way :-). Create SHP list -> List settings -> Create column And about the name - no special marks, punctuation and if there were two and more words in the name, I always used _ (for example name of the column is name of the city "Hradec Králové", I would name it in the beginning "hradec_kralove") but now when I found out it could be problem so I would name it without _ ("hradeckralove").

@juancamilopesca2556 2 месяца назад

Just to say Thank you!

@RezaDorrani 2 месяца назад

Most welcome

@Will-ny8yf 6 месяцев назад

Great video as always Reza!!! This is awesome. I am wondering instead of emailing it, what about pushing all this changes into another SP list for logging (tracking purposes) and reporting.

@RezaDorrani 6 месяцев назад

Thanks! I think you did not complete your question

@Will-ny8yf 6 месяцев назад

@@RezaDorraniHey Reza, sorry, I was half sleep 😅 I was wondering if instead of emailing these changes, I was thinking pushing the changes info into a new SP list for tracking and reporting purposes.

@RezaDorrani 6 месяцев назад

@@Will-ny8yf You could try that

@Will-ny8yf 6 месяцев назад

@@RezaDorrani Hello Reza, I was able to track the changes of an item in a separate list (4 column list: column changed, before, after, timestamp)… by following your steps I was able to only push the changes to the column changed (name of column changed), before (previous value) and timestamp… I am unable to push what the new change (current value) is into the after column. Any suggestions? - should I initialize a new variable from the when and item is modified (get all the new values) and add it to the scope and then append it to the varValues?

@RezaDorrani 6 месяцев назад

@@Will-ny8yf Not sure to be honest. I would have to try this out to know more.

@MayValeros 2 месяца назад

This is exactly what Im looking for. Thank you. I'm new with PA and I don't have programming experience but I was able to follow you're clear instructions. My problem though, I created the SharePoint list from excel and it created internal column names like field_2, etch and that's what shows in my email. I can't figure out how to show the actual column names! Please please help 😭

@RezaDorrani 2 месяца назад

It will show the column internal names. You would have to write expressions to do column name mappings. I do not have a video reference on that though.

@MayValeros 2 месяца назад

@@RezaDorrani Thanks for the response. 😊

@user-sr4od8xd1f 8 месяцев назад

Thanks Reza. I am huge fan of yours and have learned so much by just watching your videos. I have a question, is there a way we can change the status of a column by clicking on a button within the email that is sent out to notify the users, without actually going to the SharePoint list/Document library.?

@RezaDorrani 8 месяцев назад

Thank You so much! Adding buttons in emails -> approval action and/or send an email with options action. Once buttons are clicked, flow can capture the response and update status automatically.

@user-sr4od8xd1f 8 месяцев назад

@@RezaDorrani Appreciate the quick response. So this email that is sent out, is not an approval email. I understand that 'Start and wait for an approval' action can capture the responses and comments of the approver and we can use 'Update file properties' to change the status in the library. The question is, can we do this in a separate email that is sent out to a user, who is not an approver so he can complete an action (requested in the email) and then change the status to 'Completed' from the same email without accessing the Document Library?

@RezaDorrani 8 месяцев назад

@@user-sr4od8xd1f Thats send an email with options action. Check documentation on that.

@user-sr4od8xd1f 8 месяцев назад

@@RezaDorrani When I look at the advanced options, it only shows the options to include attachments. Is there a documentation you can share with me? Please and thank you.

@RezaDorrani 8 месяцев назад

@@user-sr4od8xd1f ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-wII54Fl-lAk.htmlsi=kqjLNpxL4IUicqcF

@nitishbhardwaj4115 9 месяцев назад

Thank you so much Reza, once again a great effort video and very crisp and clear explanation. I am here facing an issue within this flow. All changes i am getting on my mail with previous values, but in few columns i am just getting written as "Previous value is" and not getting the value in some columns (whose ccolumn's names are large).What to do in this case. Hope you will help. Once again, Thanks for this Great Video :)

@RezaDorrani 9 месяцев назад

Most welcome! I have not come across the mentioned issue and hence not sure what the reason for your issue is. I recommend posting your issue with screenshots on the forums at powerusers.microsoft.com

@sayantansen1003 Год назад

Hi Reza, Kudos to your hard work that u have put in to make this video. Instead of sending mail with updated and old values ,Is it possible to create one item with all the details in new sharepoint list?

@RezaDorrani Год назад

Possible

@annguyen250989 Год назад

What an excellent detailed instruction on column changes scenario. I learn a lot from this. Also, would it be possible to send only one email if column changes occur on multiple items ?

@RezaDorrani Год назад

For that idea would be to run flow on a schedule, get items modified since last flow run, get the changes information and send it in email. I do not have a video reference on this scenario though.

@yambodji 11 месяцев назад

well done, Great Job, you are the best!

@RezaDorrani 11 месяцев назад

Wow, thanks so much

@zahidkhan9554 Год назад

This is very helpful for share point list items, can you please help me for automated email notification through Power Automate when an Excel cell modified flow with Track Column Changes (Version History)

@RezaDorrani Год назад

I do not have a video reference on this specific scenario and would have to try it out to provide the steps. I would recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com

@darshanshah9710 2 года назад

Great video, however would like to know the steps for the selecting specific fields for tracking and email in HTML table format, do you have a video for the same? i am unable to pick from the json file.. Thanks!

@RezaDorrani Год назад

I dont think I do. I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

@alondraespinal5115 3 месяца назад

Hello Reza, great video. What about if I want to add the previous and current changes column to a second sharepoint list instead of an email? I saw some of the comments had my same questions and you suggested adding a create item. I did that but I’m not sure what expression or dynamic content to add on the “create item “ columns, to see the current and previous change on the 2nd sharepoint list.Thank you.

@RezaDorrani 3 месяца назад

Same expressions as I used to send the details in the email. I have no plans for a follow up video on this though hence can only guide

@alondraespinal5115 3 месяца назад

@@RezaDorrani thank you for replying. But the same expression does not work. Also, I tried to download the flow from the link in the description because I wanted to create the HTML table but the codes are raw input and is hard to tell which one you used to create the HTML table. Or is there another video where you show how you achieved the table? Thank you.

@RezaDorrani 3 месяца назад

@@alondraespinal5115 I dont have another video. I will recommend posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com

@vcp619 3 месяца назад

Hello Reza! This video was very helpful! Question, rather than sending an email with the versioning history, how can I add the versioning history to a separate sharepoint list? I want an overall view of the change activity in a list.

@RezaDorrani 3 месяца назад

Use create item in action and save the data in other list

@soniareyes8739 Год назад

Awesome video! How would I use this flow to send the information to a separate list that tracks changes from the 1st list instead of an email?

@RezaDorrani Год назад

Thanks. I do not have a video reference on how to send information to a separate list and would have to try it out to provide guidance. I recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

@vinayayinapurapu 2 года назад

Nice Video Reza as always. No compromise on quality and intent is carried clearly. One quick question, is there an equivalent REST API call for Get item changes since version no#. I understand there is an action available in Power Automate. Looking for similar functionality using REST API service to use in different system (Nintex).

@RezaDorrani 2 года назад

If you try peek code on the flow action to get item changes, it should give the underlying rest api call info.

@esbenk.d.jensen9345 Год назад

Interesting and very useful - thx

@RezaDorrani Год назад

Most welcome

@diegoalv7250 4 месяца назад

Very helpfull as always Reza, its there any way to hide item properties? in order to users can modify only one colum of the item, for example, only attach a file?

@RezaDorrani 4 месяца назад

Not that I am aware of. Note: SharePoint does not support column level security. Even if you somehow manage to hide fields, a smart user can always update that data via flow or powershell etc.

@lavieenrose4310 Год назад

Great video! can I ask how I could count the times a status in sharepoint has been modified ie from pending to rework, and look at how many times the status has been changed to rework before the status is set to Complete, using powerautomate?

@RezaDorrani Год назад

For that you would have to get all versions, check for changes and count. I do not have a specific video reference on this use case though.

@lavieenrose4310 Год назад

@@RezaDorrani are you able to share a video of extracting SP item versions ie via powershell or powerautomate?

@RezaDorrani Год назад

@@lavieenrose4310 I make videos when I get multiple requests on a particular topic. Every quarter I ask subscribers for topic suggestions on the Community Tab of my RU-vid channel. Subscribers vote for topics and the highest voted topics get added to my backlog. Make sure you post this in the next topic suggestion post. If it gets a lot of votes, I will add it to my backlog.

@user-dk2th5ws3m 11 месяцев назад

good Video, I have a situation where we need previous version vs current version Comparision for notifying the approver. I Have maintained email addresses in sharepoint with multiple line option and now I want to compare the previous version vs current version, how we an highlight only the changes

@RezaDorrani 11 месяцев назад

You would have to compare values and see if change is made. This video is the best reference I have on this topic.

@asheerhasan5680 2 года назад

Dear Reza, You nailed it again. Is there any way to capture who has modified the list columns in the tracking?

@RezaDorrani 2 года назад

Modified By column has that information.

@prajwalskateel 2 года назад

Very useful video. Thank you so much. Had one query,is it possible SharePoint trigger run only if one particular given column is modified using trigger condition option? Like we have in dataverse trigger where we can specify the column name

@RezaDorrani 2 года назад

Currently not with the SharePoint trigger.

@ass77377bdntueihw 6 месяцев назад

Hi Reza, excellent video as always. Unfortunately I am unable to import the flows from your GitHub, is there any other way to get access to your expressions so that I can follow along with the video?

@ass77377bdntueihw 6 месяцев назад

Ignore me I have seen from other comments that you no longer have access to the flow and that the import tool has since changed. Thanks anyway - keep up the great work!

@RezaDorrani 6 месяцев назад

Unfortunately not

@hannamelissa1689 Год назад

Hello, thank you so much for this tutorial. Mine does not show the column name instead it shows field_1, field_2, so on and so forth.

@RezaDorrani Год назад

Most welcome. I have not come across this hence not sure. Might have to do with how your list is setup and created.

@DubGee007 3 месяца назад

I love all of your videos! In fact, I'm a member of your channel. I have a question about this video. How do you keep the flow from sending a blank email in the beginning when the user first creates something in the SharePoint list for columns that I want to track changes for? Example, I am creating a request entry and there are columns that I want to follow but I am not at the stage yet where I will need to input data. I followed the instructions to create an HTML table and send via email. The email, however, will send a blank table to that shows nothing has changed. What can I do to say if it was blank before don't show anything until something actually changes in the field?? Thank you Reza so much! You are an inspiration and you make learning this stuff easy to understand.

@RezaDorrani 3 месяца назад

Most welcome! One option I can think of would be to add conditions in flow to check if those columns you are targeting are empty.

@DubGee007 Месяц назад

@@RezaDorrani Hi Reza, Thanks for your videos again! I just wanted to follow up on this comment. Where would I place this condition in the original flow you created? Secondly, would the Condition be something like IF the field = 'null', do not send for that particular field? I am confused because of my lack of expertise in Power Automate, but I promise I'm trying to learn at your feet.

@RezaDorrani Месяц назад

@@DubGee007 I did this video a long time ago and hence do not remember the specifics. You would need to use expression null. I will recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com

@raymondsmith8319 2 года назад

Great video Reza. Do you have one on deleting items from SharePoint?

@RezaDorrani 2 года назад

I do not have a video on deleting items.

@abeerasad3596 Год назад

Thank you Reza Sir for this video. Lets say if we want to extract the difference of new and old values from the field and store them in a new variable. For instance, Description column (from your video) has previous values of "Building Access" and after the update it has "Building access Key needed". What if we need to show just the new changes ( Key needed) not every thing ( Building Access key needed), how we can achieve this though power automate? Thank you!!!

@RezaDorrani Год назад

That would require expressions. I would have to try it out to know the steps. I recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com

@abeerasad3596 Год назад

@@RezaDorrani Thank you. I will try the above link to see if there is any guidance available and also look into expressions as well. Thanks again!!

@christianneu1258 2 года назад

Hi Reza, your videos are just amazing. Many thanks for your hard work for the community! Could we use the same approach to track "real" changes of documents? Example: I want to only trigger a certain approval, if the content (!) of a file has been changed and want to ignore changes on the metadata.

@RezaDorrani 2 года назад

I am not sure about content within documents. This feature only gets metadata info.

@KaireeM Год назад

Hello, I have this exact same question, but my "solution" uses the track changes as in the above video, except the other way around.: if all of my columns have the "false" value, it means a content change has triggered the flow. But I'm open to better solutions. Edit: Condition has a choice option of "Has Column Changed: ", so you could use this instead

@ruieduardofernandes2563 Год назад

Hi Reza! GREAT VIDEOS and GREAT CHANNEL!!!! Question: If I want to creat a backlog sharepoint list with all the changes instead of sending them by email?- Is it possible? Ex: Field A / Old value / New value / who changed / date of change

@RezaDorrani Год назад

Version history already has all that information. But if you would like to store it in a separate list, then that is possible.

@kenwilson1621 5 месяцев назад

Outstanding video and work as usual, Reza! I have not used git hub before and am having a hard time locating the expressions you reference in the video, for example at time stamp <a href="#" class="seekto" data-time="950">15:50</a> you paste in an expression for the select function and I cannot locate it via the git hub link - can you assist?

@RezaDorrani 5 месяцев назад

Thanks! The github link has the flow export. You need to download and then import it. Within the flow you can check the expression. I did this video a while ago hence do not remember the specifics. There is also documentation on how to export import flows. You can check that.

@kenwilson1621 5 месяцев назад

Got it, but have another issue now that my flow is running. I have SharePoint column names that have spaces, for example when my “get changes for an item or a file (properties only)” is called it returns the following column name “End_x0020_Date”, however when “send an http request to SharePoint” is called it returns the field name as “End_x005f_x0020_x005f_Date” which since the column names don’t match I am getting a null value returned for my append to array variable - can you help me understand how to resolve this as I have MANY fields that have a space in their column name?

@RezaDorrani 5 месяцев назад

@@kenwilson1621I have no idea about this issue. I recommend posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com

@rehunter23 Год назад

Thanks!

@RezaDorrani Год назад

Thank You

@jennyhoang7906 2 месяца назад

Thanks Reza, the flow ran well for me, however, when I updated the email field (which is Person or Group), it threw error, something like this "cannot be evaluated because array index '1' is outside bounds (0, 0) of array". I don't know how to fix it.

@RezaDorrani 2 месяца назад

I have not experienced the mentioned issue and hence not sure what the cause or fix for it could be. I will recommend posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com

@jennyhoang7906 2 месяца назад

Thanks Reza.

@jennyhoang7906 2 месяца назад

@@RezaDorrani In your next video, could you please demo a previous/current values with a multi-value choices (email LookupValue)? Thanks.

@RezaDorrani 2 месяца назад

@@jennyhoang7906 I make videos when I receive multiple requests on a topic. Every 6 months I ask subscribers for topic suggestions on Community Tab of my channel. Most voted idea gets added to my backlog. Make sure to post this idea whenever I post the next topic suggestion post.

@Bozo19660 5 месяцев назад

Thank you Reza, I would like to ask - your trigger condition is fired when Priority column is 'critical'. So when anything else at all in that item changes, the trigger condition will fire while priority is critical. What would be the trigger condition so that it only fires when Priority is changed to critical and that it doesn't fire when anything else in that item changes? It only fires when Priority is set to critical. Much appreciated.

@RezaDorrani 5 месяцев назад

There is no option in trigger conditions to fire only when a particular value changes to something. It will fire when item is updated and value is critical.

@karolinaunderwood1039 Год назад

hi Reza, this is a great flow and really helps me troubleshooting a lot of things..... However, i have noticed that if the Person column is amended then the Previous Value is not populated in the email. Any idea why and how the flow should be changed to capture Person's column change?

@RezaDorrani Год назад

I will have to look at your flow in action to provide guidance. Not sure I have tested it with person column change. I would recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com

@user-db8uk9tb2m 9 месяцев назад

HI Reza, Amazing Content. Could you please help? I have a question. How to create and update sharepointlists using Power Automate without using generated ID as the Unique Identifier.? how can i update item the exact item in the secondary list even though there are uneven rows in both Secondary and Primary list. ?

@RezaDorrani 9 месяцев назад

Thanks! I do not have a video reference on this scenario and would have to try it out to provide guidance. I recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com

@patabae 9 месяцев назад

Hi Reza, I am currently starting and working with PA and your Videos are a tramendous help. Thanks a lot. I have some difficulties in downloading the expressions e.g. for "select". May I ask you to help me with this? Thanks a lot and again, congratulations on your work!

@patabae 9 месяцев назад

I must have the same problem with the " { " then @jmci24 and figured out that the expression failes if the " ) " (as part of replace) is included in the this term: '{',''),'}'. Do you have any idea why this causes an error? Thank you

@RezaDorrani 9 месяцев назад

I have made the flow available for download which has the expressions - you can look at it. As for the issue - I have not come across the mentioned issue and hence not sure what the reason for your issue is. I recommend posting your issue with screenshots on the forums at powerusers.microsoft.com

@patabae 9 месяцев назад

@@RezaDorrani Thanks, I will check that.

@mairatchaprapa1650 2 месяца назад

You are so amazing. Can I ask some question,Can I send 1 email when modifed many rows of data ?

@RezaDorrani 2 месяца назад

Thanks! Probably possible but not something I have tried or have a video reference for.

@mairatchaprapa1650 2 месяца назад

@@RezaDorrani If it's not too much trouble, could you please help me make a tutorial video? I really want it because I can't find it anywhere. Thank you so much in advance.

@RezaDorrani 2 месяца назад

@@mairatchaprapa1650 I make videos when I receive multiple requests on a topic. Every 6 months I ask subscribers for topic suggestions on Community Tab of my channel. Most voted idea gets added to my backlog. Make sure to post this idea whenever I post the next topic suggestion post.

@mairatchaprapa1650 2 месяца назад

@@RezaDorrani OK Thanks a lot

@vamsimantripragada 8 месяцев назад

Hi Reza, Thanks for the clear explanation I have small issue, not getting Value in this expression "coalesce(body('Send_an_HTTP_request_to_SharePoint')?['d']?['results']?[0]?[item()],'')", should I change anything?

@RezaDorrani 8 месяцев назад

I cannot guess here on chat + I have not come across this issue and hence not sure what is the cause for your issue. I recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com

@RamyaSahu Год назад

Awsome Tricks. Can we create a trigger when sharepoint list attachment column modified?

@RezaDorrani Год назад

I am not aware of any such trigger.

@Jonasman1336 2 месяца назад

Great video! Is there a way to get the trigger to work with more than one status?

@RezaDorrani 2 месяца назад

You can frame your trigger condition with logical OR and AND conditions

@cindymitchell0614 9 месяцев назад

Good Morning! You have become my go-to for power automate videos! Thank you for all your hard work putting these together. I am running into one issue, and it may be a simple fix. I am running this process on a doc lib and when I pull the URL from the its not quite the same as yours. In your URL after IsDlg=1 there is &list=, mine stops at IsDlg=1. I am assuming this is because its a doc lib instead of a list but when I add it to the email and replace the FileName with the ID it doesn't work. Any suggestions?

@RezaDorrani 9 месяцев назад

Glad to hear that! I have not tried with a document library so not sure of the exact steps. It would not be the same as list. I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

@cindymitchell0614 9 месяцев назад

@@RezaDorrani I actually ended up figuring out. I left the URL as is but instead of removing FileName=, I kept it and just replaced the hardcoded file name with the dynamic Full Path

@doschongly1723 Год назад

Thank you so much for this video. I have followed your video, I make 3 column changed, but my output just only recorded one column "Title". Please kindly give your advice.

@RezaDorrani Год назад

Not sure why that would be the case. I recommend posting your issue with screenshots on the forums at powerusers.microsoft.com