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Replace SharePoint Lookups using Power Apps 

John Day Q&A
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Are you still using the lookup column in SharePoint? Want to lookup data in a different site or even maybe from an Excel Table? To to say goodbye to the legacy SharePoint tolls and embrace the power of Office 365 that you are already paying for. See how to crete drop-down lists looking up data from sources you could never reach before in SharePoint. Never used Power Apps before? DOn't panic, this is a step-by-step guide designed for users new to Power Apps.

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5 сен 2024

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Комментарии : 10   
@bretttaylor903
@bretttaylor903 3 года назад
Great Video. How would i bring in a second field automatically based on the selected value in the drop down box.
@JohnDayQA
@JohnDayQA 3 года назад
Hi Brett, I think you are referring to what we call in the trade a "cascade drop-down." This is where the value of the first drop-down, filters what you see in the second. For this you could use a data connection to a list (a table in Excel or a small SharePoint list for example), to hold the choices for the second drop-down, with a column that specifies values in the first drop-down it responds to or filters on. I haven't needed a cascade drop-down since my InfoPath days. I'll see if I can do a video on this for you.
@wowcolors
@wowcolors 2 года назад
Thank you for the video. At 15:15 you said you should have put that list in a collection. What is a collection, do you have a video on that or elaborate what you mean?
@JohnDayQA
@JohnDayQA 2 года назад
Hi wowcolors, A collection is a way to grab data locally into your app. That means if for go offline (temporarily go through a tunnel or something) you can still see the data rather than lose the connection to it. If you want to learn more about creating connections try this link. There is a good guide to creating a connection to a SharePoint List. Link: blog.mydock365.com/a-basic-guide-to-creating-and-using-collections-in-powerapps
@andrewbitely4392
@andrewbitely4392 3 года назад
great video, thank you! Do you know how you would turn this into a field where you can select multiple entries?
@JohnDayQA
@JohnDayQA 2 года назад
Add a SharePoint Choice column and allow for multiple choices (hidden in the advanced settings). This allows you to store multiple values using an array inside the Power Apps form immediately. You can manipulate multiple values in Power Apps, but you will need to learn how to work with JSON objects if you do not do so already.
@ruieduardofernandes2563
@ruieduardofernandes2563 2 года назад
Hi John! Great job! thank you! After the exercise, I've noticed that I can do the connection as you mentioned. But, if I try to insert a new line using the grid view, the list doesn't appear. do you know why? is it normal?
@JohnDayQA
@JohnDayQA 2 года назад
Yes, Power Automate triggers on the "OnSave" event within the Form. This does not fire when you update a row in grid view. There are some ways to resolve this using SharePoint HTTP requests but they do not offer this as a trigger. There are some developers solving this in GitHub. Watch this space.
@DuncanCunningham
@DuncanCunningham 4 года назад
Power apps is not included in our O365 license at work. so I'm stuck with Sharepoint for now.
@JohnDayQA
@JohnDayQA 4 года назад
Do you know what licenses they provide to staff? Are they looking to review this in future? There are not many alternatives, without requirement of code, but I will keep looking and let you know, and do a video on it if it can help you.
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