The Right Way to Set Up Your Lightroom Catalog For The New Year

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This is just a friendly reminder that if you create a new Lightroom catalog for each working year (and I recommend that you do) then it's probably a good day to do that. I can't tell you how many years I had the new year's shoots imported in the previous year's catalog simply because I forgot to make a new one. Enjoy!
Chapters
00:00
Setting up a New Lightroom Catalog
01:26
Using a Master Epic Catalog
02:19
Optimizing Performance in Lightroom
03:47
Configuring Preferences and Settings
05:06
Catalog Settings for File Handling
06:00
Metadata and Backup Options
07:09
Customizing the Lightroom Interface
08:03
Importing and Renaming Files
09:24
Organizing Images with Keywords
10:19
Exporting and Backing Up Files
11:46
Using the PickTime Plugin
12:39
Working in the Library and Develop Modules
My entire image workflow including local/cloud backup, optimizations for speed, and more
► www.patreon.com/posts/my-entire-image-78131577
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► iamthesam
DVLOP Workshop & Presets for
Wedding & Portrait Photographers
► www.samhurdphotography.com/presets
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Website:
► samhurdphotography.com
► samhurdphotography

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Опубликовано:

3 янв 2024

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Комментарии : 78

@johncalhoun4806 9 месяцев назад

Been considering this since my current catalog contains almost 10 years of photos....so great timing to post this along with a bunch of performance tips. Off to create my 2024 catalog before I need to import anything. Thanks Sam!

@csc-photo 9 месяцев назад

Wow some great tips here! Will re-watch and make some adjustments. Thanks Sam!

@iamsamhurdphotography 9 месяцев назад

Glad it was helpful!

@patrickmaguire8285 27 дней назад

Hey bud. Great vid. Just wondering why you use srgb with PS but not with Topaz Denoise. I'm a total noob but I'm guessing that you denoise first, then work in Adobe rgb (in LR) and then send out to PS last, at which time you convert to srgb for screen use for your clinets? I'm starting out using LR, PS and Luminar Neo for real estate photography. LR and Neo will be used to edit RAW. Neo will be used to stack exposures for HDR. PS will be used to edite anything physical in the images e.g. moving furniture for better compositions. Would you recommend using ProPhoto RGB for Neo or will that create the issues that you mention? I intend to export RAW from LR to NEO. Following edits I will send back into LR as a TIFF. Then finally I wil send out to PS if I need to make any final edits.

@patrickmaguire8285 27 дней назад

Just realised a mistake in my thinking. If I export from LR to Neo as RAW then the colour gamut has not been added so is inconsequential. I guess however, if I do some editing in LR before exporting to Neo, then I will need to decide on a gamut and at that stage, as LR uses Adobe rgb, it would make sense to retain that. Does that sound correct?

@iamsamhurdphotography 27 дней назад

hmmm, for what i do i typically stay in sRGB, always!

@ThePhotographerGuy 9 месяцев назад

Rad. Thanks for the tips.

@iamsamhurdphotography 9 месяцев назад

hope it helps!

@irenecolgan4449 9 месяцев назад

Sam you are the best! Thank you for this information. Can you tell me why, when importing, you chose to COPY rather than ADD option? what would be the difference? I had mine set to ADD, so thinking that I may have missed some important options available. Happy New Year!

@iamsamhurdphotography 9 месяцев назад

because I want a new copy from my memory cards and into my destination folder. I believe add just imports your images at their currently location. for me, that current location is usually my memory card so that's not helpful after I eject and format the card!

@DogPileTV 9 месяцев назад

Just the video I needed. Thank you!

@iamsamhurdphotography 9 месяцев назад

glad it helped!

@MatteoCremaBL 9 месяцев назад

ok, wait, let me buy a 8 tb macbook pro M3 max first, then i come back here to see the rest of the video. See you soon! ;)

@iamsamhurdphotography 9 месяцев назад

haha, the 8tb option was actually some of the best money i’ve spent in years. WAY over priced, but to not have to ever shuffle stuff from internet to external all year is a huge relief

@danielaargandona6825 8 месяцев назад

thank you very much. I don't need to copy my sessions as I have them already on an external hard-drive, mostly because my mac is rather old and the disk is just 2 tb. Do you have any other video explaining how to use the "Smart" stuff (catalogs etc) ? Thanks again and best wishes from Uruguay.

@BrianPhoto 9 месяцев назад

Happy New Year Sam!

@iamsamhurdphotography 9 месяцев назад

Happy new year!

@aloysiuscalvin9467 9 месяцев назад

Hi Sam! Do you also gonna do review about new godox Lux cadet with Nikon cameras DSLR and Mirror less ? Just came up on mind thou 🙏🏼 cheers

@iamsamhurdphotography 9 месяцев назад

maybe! i’m aware of the product but haven’t had a chance to try it out yet

@kavehjohn 5 месяцев назад

I am officially confused as hell over this catalog business. I have heard people say they create a catalog for every project, or one for the year or just 6 main catalogs covering various projects. I have no idea who to listen to and what to do. if you have a catalog for every year, then why do you merge that into another one for the new year?? PLEAE EXPLAIN. THANK YOU

@JFitzsimmons 4 месяца назад

I do it basically the way he is describing. I have an archive catalog that is all of my photos from previous years. I then have a working catalog for the current year. The reason I do this is because I keep the working catalog and images on my laptop. This is where I do all of my reviewing and editing for the year. Moving it into the archive catalog, which I keep on to separate external drive acts as an archive and helps improve the performance of my working catalog. If I had every one of my photos from all previous years always in my catalog, I would always have to have an external drive connected to my laptop. It can also slow down the performance of Lightroom if you work with a catalog that huge all the time. The reality is, I rarely go back to previous years so it is really more of an archive. As for individual project catalogs, sometimes I will quickly create a new catalog to work on smaller project. It’s not necessary and probably more of an ADD thing, but once I am done, I can import that catalog into my current catalog and all of the edits, etc., come with it.

@iamsamhurdphotography 3 месяца назад

yup, this is the way! I also sync my favorite photos in my "archive" catalog with Lightroom cloud so everything is in the Lightroom mobile app

@sternschnupper Месяц назад

@@JFitzsimmons thanks for the explanation! you say with one big catalog you would need to have an external drive connected - as far as i understand it you only need to have the files accessible, when you access them. otherwise they just would show up missing - but once the drive is connected, would work again. i think the missing marked files don't harm anything, thus one big catalog should still work well?

@stewartmunrovideo 9 месяцев назад

Great video Sam !

@iamsamhurdphotography 9 месяцев назад

Thanks!

@davidscottbowlesphoto 9 месяцев назад

Cool I’m curious how this works when using Imagen can you select the dates folder within Imagen? Definitely interested in making a singular calendar for this year.

@iamsamhurdphotography 9 месяцев назад

yes, you can see the entire directory tree of your lightroom catalog within the imagen app and select from there!

@davidscottbowlesphoto 9 месяцев назад

@@iamsamhurdphotography awesome!!! As a new Imagen Ambassador this is great news haha thanks Sam.

@patrickmaguire8285 26 дней назад

I'm implementing your filename system. The example in the Filename Template Editor is not adjusting for GMT+1 meaning my filenames will be wrong by an hour. Have you noticed this before and what would you suggest?

@iamsamhurdphotography 25 дней назад

that sounds like an interesting bug that Adobe could potentially patch… But I can’t say I’ve noticed it myself! I’ll try to investigate, but please follow up if you discover fix

@Xanbunny Месяц назад

Why when you import do you not "Copy as DNG" but rather "Copy" and seemingly keep the CR3 RAWs out of camera? What about the future compatibility of CR3 files and increased storage space when not converting to DNG?

@iamsamhurdphotography Месяц назад

i can always convert to dng later if i need… why bother with the added processing time if my files are supported?

@Xanbunny Месяц назад

@@iamsamhurdphotography Fair point. Thanks for the great content!

@Thundr4x 9 месяцев назад

Will definitely do that. I have concern. your RAW file is in your local hard drive, the smart preview has been created but does the preview in LR significantly faster? I mean, when doing smart preview, the RAW should be in external hdd, right? Pls correct me if im wrong, that is my understanding about smart preview

@iamsamhurdphotography 9 месяцев назад

doesn't matter where the raw files are, if smart previews are rendered then Lightroom will perform faster - just make sure "use smart preview instead of RAW" is enabled in your Lightroom performance preferences

@noahsedillo5470 5 дней назад

This is probably an obvious question, but by using LrC with catalogs instead of LrCC means I can work off of my external hard drive instead of having to download a ton of photos onto my local drive right? When I use LrCC I can only have like 1000 photos on the software at a time before my storage fills up.

@iamsamhurdphotography 5 дней назад

this is an obviously misinformed question, yes

@noahsedillo5470 5 дней назад

@@iamsamhurdphotography so would it be more beneficial to create a Lightroom catalog on my SSD, then store everything else on hard drives when it’s not being worked on? Or is deleting files from a catalog a bad idea even if I have backups stored somewhere else?

@iamsamhurdphotography 14 часов назад

@@noahsedillo5470 yes

@davidscottbowlesphoto 9 месяцев назад

I’m curious when importing new images from other weddings do you put them in folders? Within the catalog?

@iamsamhurdphotography 9 месяцев назад

yes! they go to a dated folder that Lightroom creates on import that set up in the destination tab of the import dialog box

@paulm8157 9 месяцев назад

Do collections and collection sets span multiple catalogs, or need I set up new ones for the new catalog? Thanks.

@iamsamhurdphotography 9 месяцев назад

unless you’re importing from a previous catalog I’m pretty sure you’d have to set up new collections with every new catalog

@ericmichaud5880 9 месяцев назад

Un gros Merci

@az33ria85 5 месяцев назад

Im really curious how you deal with the file naming when you have such large amount of files? I have the issue that for every 10k photos the file naming is reset to the same, and thus I cant just keep on adding to the same folder, but have ended up instead basically making 10k 1 folder, 10k2 and so forth. I am guessing I am missing something really important? Any tips for me?

@iamsamhurdphotography 5 месяцев назад

yeah, that’s a good question! I rename every photo to be the year month date our minute second that it was taken. I can’t tell you how important and critical this is and i highly recommend it

@KrzysPalacz 9 месяцев назад

I just use Lightroom to cull and edit photos, when im fine with edits im just exporting and then removing the session from LR Could you xplain how smart previews make postprocess faster? I stopped generating them because I heard that they only help to work on files without having ssd with working-files connected and I did not see any change in speed when I’m not using them

@iamsamhurdphotography 9 месяцев назад

they’re about half the size of the full res raw so when you’re working in the develop module you should notice a performance boost both switching between images, and more computationally complex edits

@daleantolik3956 4 месяца назад

I can not find the Destination module in my Lightroom CC 2024 13.3.1 nor the Apply During Import.

@iamsamhurdphotography 4 месяца назад

hmmm - don’t think they changed anytime soon

@johnyotka6072 5 месяцев назад

What is the size of the catalog file for an average year and what is the size of your epic catalog, thanks

@iamsamhurdphotography 4 месяца назад

Depends

@lawaii2024 3 месяца назад

Hmmm I don't understand why people don't commit a separate catalogue for each shoot? That way it's also in the same folder as the shoot, and allows for speed. Thoughts?

@iamsamhurdphotography 3 месяца назад

it’s not necessary for speed, and it makes it very difficult to sort and organize archived images later on. as someone that just redid my entire website it was really great to be able to pull up every image i’ve taken in one catalog and sort by stars to easily export at proper resolutions and tweak editing etc.

@lawaii2024 3 месяца назад

@@iamsamhurdphotography I find it so easily accessible to each shoot, to create a new catalog for each and keep the catalog in the same folder as the shoot. Hmmmmm

@RobertPoletick 5 месяцев назад

Great video. My photos are stored on an ext. drive in specified folders. How do I integrate them with Lightroom?

@iamsamhurdphotography 4 месяца назад

complex question. my patreon has the answer

@annijoshle-th8kp 8 месяцев назад

Now since you have double cat (EPIC & 2023), on which one you do the edits? And how you update the other on then, or is ir then outdated?

@iamsamhurdphotography 8 месяцев назад

good questions. so, the master catalog (epic) in theory is done with edits because its previous years work, but that’s also the one i have sync’d to lightroom cloud, so i can access those images (and edit) anytime. the current year’s catalog (now 2024) i use and edit separately until the end of the year when ill merge it with Epic. hope that makes sense!

@mstephensphoto Месяц назад

@@iamsamhurdphotography I'm having trouble with running out of storage in the cloud. Can I ask what tier (size) you are using with Dropbox and lightroom cloud?

@iamsamhurdphotography Месяц назад

@@mstephensphoto i almost certainly have whatever is largest

@GLOW_WITHIN1 22 дня назад

How does this work for windows

@iamsamhurdphotography 21 день назад

probably very similar, but i stopped using windows a while ago

@jamescampbell1862 6 месяцев назад

Whats the thing on the top.of your macbook?

@iamsamhurdphotography 6 месяцев назад

magsafe mount for iphone

@AdrianNiveau 9 месяцев назад

New Catalog really recommended for speed?

@iamsamhurdphotography 9 месяцев назад

mostly for organizing and optimized cloud backup - i keep a giant catalog with millions of photos for all my previous years work and that gets synced to adobe’s cloud for quick access over lightroom app etx

@BrianPhoto 9 месяцев назад

also great for gathering data on your most used lenses of the year!

@iamsamhurdphotography 9 месяцев назад

100000%@@BrianPhoto

@tommyolsson6198 День назад

The thing about the histogram, you dont turn it off just because you minimize it. It still runs in the background, so minimizing that does not do anything. There is no difference in the performance what so ever

@iamsamhurdphotography 21 час назад

i would agree with you except that i absolutely see and feel a performance difference

@ktrethewey 27 дней назад

When you have been doing it long enough you will not remember which year you took a photo.

@iamsamhurdphotography 26 дней назад

well, ai tools now make it easy to just search by keyword and subject matter etc

@koenpijpersphotography 9 месяцев назад

3 million photos, i hove 60.000 and i allready think it is a lot.

@iamsamhurdphotography 9 месяцев назад

since 2012 or so

@WoolleyVeromca-f7d 26 дней назад

White Jeffrey Taylor Paul Thomas Jose

@dandonovan1 9 месяцев назад

Adobe highly recommends for the vast majority of users to only use 1 catalog. The speed issues have been fixed over the years. ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE--YwPj1uxxTg.html

@iamsamhurdphotography 9 месяцев назад

that’s great! it would be impossible for me to use literally one catalog as i don’t have enough internal storage to deal with it, but if you don’t shoot 250k images a year then it’s probably a fine idea!! multiple catalogs is a nightmare for all kinds of reasons