What your boss can track about you with Microsoft Teams

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Microsoft Teams tracks just about everything about you including your meetings joined, messages and content, posts, and much more. In this step-by-step tutorial, find out all about what Teams tracks and how to access all of this information.
⌚ Timestamps
0:00 Introduction
1:57 How to access Teams data in admin centers via office.com
2:28 Compliance Center to search message contents
5:56 eDiscovery to find & preserve content
6:19 Teams admin center & usage reports
9:30 User level information
10:05 Microsoft 365 high-level reports
12:07 Insights app for education
13:35 Meeting attendance reports
14:13 Wrap up
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2 июн 2024

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Комментарии : 172

@KevinStratvert 3 года назад

Watch next ⏩ A playlist of all Microsoft Teams videos with the top tips & tricks: ru-vid.com/group/PLlKpQrBME6xJ4Mxv00syl8iOSgL-GVLMG

@PopCapMusicTrending 3 года назад

Hi, I have a question. For instance, my classmate sent a file to our group in teams then I opened it not download, will she or the creator of the group know that I opened it? tnx

@margielynalfaro6107 3 года назад

Hello Kevin! Hope you notice this. 🤞🏻 I'm an expat here in France and I really need to have my CC captions during our meeting (they speak French) in teams be translate in English. Is there a way to do it in Microsoft Teams? I will really appreaciate it if you can make tutorial of it. Thanks a lot and more view in your videos 😊

@PopCapMusicTrending 3 года назад

Nevermind

@manassahyoung8218 2 года назад

But can my boss listen in on calls or secretly record them?

@laszlo6501 3 года назад

I just love the way he says "today".

@fire_mex8430 3 года назад

Thowdaywh

@garanamogudu5396 2 года назад

Tow - daay

@Kate98755 2 года назад

ta. daaay

3 года назад

Very educational video. Company software is for work purposes, agree. BUT, the line that separates corporate need to access usage information and the co-worker privacy is sooo broad here! Excellent content, as always!

@rnetcomputers 3 года назад

Thank you so much, Kevin, Almost all your videos are targeting those queries which are come across by the most number of end-user. Thank you!

@AmitabhAnkur 3 года назад

Kevin Cookie Company going through tough times 😂. Nice content Kevin 👌

@TylerStanczak 3 года назад

Grabbing my tea because this is about to get juicy!🫖

@shelli523 2 года назад

😂😂😂

@garanamogudu5396 2 года назад

Until you boss arrives

@wu_hugo 3 года назад

If your company / boss needs to track you like this you either need to find a better company or another boss......

@davidadams421 3 года назад

It's not quite that the company _wants_ to do this, more that the company _has_ to do this to comply with legislation, such as a 'legal hold'. Can you imagine how difficult it would be to comply with a 'legal hold', which usually means retaining communications for x years, and _not_ having this feature? Painful.

@prokorshopal4865 3 года назад

0:01 - Hi Kevin! 👋 14:23 - 395th thumbs up from me! 👍 14:40 - Enjoyed it as always! ☺️ Bye and cheers!

@channel-jg5rq 3 года назад

Very hardship. Just needed a little help here and there but was turned away. Brian was the biggest on assistance. Thanks Brian.

@ryarm5583 3 года назад

0:56 Love the aerial clip of Atlantic Station in Atlanta while it was being built!

@DarkDudesAI 3 года назад

I learned something new today! More than office employs this helps for school or college teacher's/sirs during online classes! Especially if they are using teams! You have a lot of IQ and Intelligence! What a brilliant man you are! Hat's off!

@neilgoodman2885 3 года назад

Dear Dark Dudes: I disagree. Students should not be looking over their shoulders when trusting a teacher, who should not have to worry about Plagiarism -- let something like a software seller do that, but do not disturb the student-teacher relationship of trust and truth.

@DarkDudesAI 3 года назад

@@neilgoodman2885, I agree where you say "TRUST". But I think more control for teachers is always a good thing. You might say this class is a good class. I still commented on my personal experience with online classes. Yes! I have online classes. And I really think the trust is not broken. The teacher might have a clear idea of what's happening. And in real classes, the teacher has 100% control. Don't think of this as a trust-breaking comment, but really just another option of school. Just think of this as real school then maybe you'll agree.

@janhutter1949 3 года назад

Very insightful, indeed. In particular the demos of the admin center capabilities are eye-opening. I wonder what kind of reports are available or can be created "easily" when using PowerBI. Also I wonder what other kind of reports specialized social network analysis software are providing when having access to the M365 APIs.

@Estudio4110 3 года назад

Wow! I knew it, ALL ACTIVITY is been monitored. I’m really grateful for not using my work PC as personal. I assume that this is also possible on windows as well. Now I also know that Analytics is just the tip of the iceberg that we as user can see as productivity info.

@fitmotheyap 3 года назад

@Let Ireland Live sadly it does Linux best alternative but game support pushes away some people(unless they have a good enough pc to run a kvm or somethin)

@marinac2021 2 года назад

Hi Kevin, awesome vdo! Thank you. Q: What about deleted chat messages in Teams? Are these still visible under the Admin setting? Also, does it record Teams calls?

@10DGjoHnSon 3 года назад

Kevin: This is how they can monitor you. 20,000 random people on youtube: *gulp*

@KevinStratvert 3 года назад

😂

@dianehigham1293 3 года назад

Great help. Thanks very much Kevin.

@priyanshramnani1751 3 года назад

Nice content as alwayss!

@minevr5839 2 года назад

Wake up call for everyone in an organization. Remember, your boss is not your friend.

@kallelysajan6854 3 года назад

Thanks Kevin for sharing, very helpful.

@KevinStratvert 3 года назад

Glad you enjoyed it!

@gajabathiarjuntg2390 3 года назад

Thanks Kevin :)

@priyankaraekanayaka1099 3 года назад

Giod video love it and love your channel keep it up

@AskMePrayer 3 года назад

Kevin - what software tool are you using to show your screen for tutorial? I am told "Screenflow" is good for apple users. But, I am not sure what to use on my Window 10 PC?

@SteveSchlick 3 года назад

Would love to see a video on how to use the presence and status of users and list all the users in Teams like an in/out board. I know there are third party apps, but it seems that this should be possible with the M365 tools available.

@eclecticheiress9437 3 года назад

Great video..i only log into teams for meetings...can administrator track if we are logged out of teams? Sorry if thats a silly or weird question...thanks

@mareksmeijers1238 3 года назад

thanks,very educational

@Jaime-xt4jk 3 года назад

Hi Kevin. Is it not possible to download an attendace report after the meeting is finished? Thanks!!

@MarciusMGSouza 3 года назад

Nice explanation!

@mram4u 2 года назад

Hey Kevin! Is it possible for an admin to set org-wide virtual backgrounds to make available for all users?

@clickbisi7016 3 года назад

Hate to say it but this is better than Leila’s video, love you both still 😊

@magnus8488 3 года назад

Hi Kevin, In Microsoft teams, is it possible to move a tab with all its content to a different channel within the same team? Kind of reorganize the team structure. Do you know if that is possible and if so, how do you do that? Thanks.

@zukdavid7729 3 года назад

Please suggest how do we specific message reply on Team meeting chat room...I feel it's still backlog features for Microsoft Team ??

@legolasgreenleaf6306 3 года назад

Umm Kevin, I have a question for you. When even 1 person turns on their video in teams, it opens in a separate grid and its really irritating. I can only see their face and the tiles of the people who do not have their camera on appear at the bottom of the my screen. This happens in gallery mode. Is there a solution to it? :(

@dendyteam4748 3 года назад

Good Post. Many thanks.

@Aalok464 3 года назад

Loved the video. You make nice video

@moberlypereira6320 2 года назад

I really like you videos. Learnt a lot. Do you have any content on Middleware?

@shaheemgirling3972 Год назад

Can a company see any other apps, programs' or internet browsers with teams on your pc? Reason I ask, I use my personal pc as a work pc as well so wondering how much access would they have to my personal files?

@Ryan-lo8xf Год назад

Nice vid. Question: Can employer see our screens in "real-time?" I.e. opening excel and using keys to remain active?? How intrusive is this app?

@fwjkz3637 2 года назад

Hi, could you please reply to this. Can the teachers see what the students are doing outside of Teams or what apps they're using while the meeting is in progress through insights? Please reply!!

@PopCapMusicTrending 3 года назад

Hi, I have a question. For instance, my classmate sent a file to our group in teams then I opened it not download, will she or the creator of the group know that I opened it? tnx

@manishjain7853 3 года назад

Hey . If I have created a meeting.. and I join the same meeting always to show my status as "in a call".. my manager has a doubt on me.. will he be able to see how much time I joined that meeting?

@fearisthemind-killer 2 года назад

Nice work.

@Superfox22 3 года назад

Hey Kevin, nice video. I have a question , can the app track if someone gets kicked out of a meeting by another user inside the meeting? Asking because my school is using teams for online learning and the problem is that students are kicking out other students from meetings, this is starting to get out of control. Again nice video as always 👌

@HMunzur 3 года назад

You better check your default meeting options

@SavageGothamChess 3 года назад

Wow. Thanks for sharing this video. There were a lot of things that I learned from this. Modern technology can track almost everything. Great video Kevin. You are the best. K - Keen E - Energetic V - Valuable I - Intelligent N - Nice.

@DarkDudesAI 3 года назад

Good Job! Thanks for commenting on my channel : ) If you don't mind consider subscribing

@x78340 Год назад

G - Gay as heck

@berndeckenfels 3 года назад

Is there auditing and approval available to lock the eDiscovery down?

@georgiaannbicknell6129 3 года назад

Kevin: I love RU-vid. You can learn so much from watching RU-vid videos. Is there a way using a query to check for answers to your comments when there are hundreds of responses? I hate going through all the responses to see if there is a response to a question I have asked.

@teesmith5749 2 года назад

can they only access information on the microsoft email address you signed in "Teams" as or other email accounts you have with microsoft?

@user-eg1ow1ik8i 6 месяцев назад

@Kevinstratvert I have watch some of your videos. I am having trouble finding a setting function. We have a new coworker. For a few days I noticed he had some comments in MS teams chat that were "blank". I noticed today that the chat list had "No Problem! :)", but in the actual chat all I saw was " :)". When I highlighted the response, I could see the text. I was looking to help him change format settings for suggested replies, but I can not find where to change the format. Any help would be helpful. Thanks.

@mr.meeseek1140 3 года назад

Thank you so much

@jethEngine 10 месяцев назад

Hi Kevin how about the Meet now? Does time duration stored in admin even I'm the only one inside?

@louis20122 2 года назад

Is there a way to set status in Teams so it stays available or green all the time?

@pcog1216 2 года назад

If an employee deletes the message can the organization access that deleted message?

@JuanReyes-vb3tj 3 года назад

Can Microsoft teams track my activity outside Microsoft 365 like my internet history or my documents?

@hoibettafish3333 Год назад

hi guys, may I ask when I use virtual OBS cam in MS team can the admin know ?

@billx4266 3 года назад

Can you make a video about the browser you use and set it up for privacy?

@shirleyfitzgerald916 2 года назад

Hey Kevin I am having problems on teams with my mike , I can hear the audio ,but when i speak no one can hear me

@chrisakol 3 года назад

"Hi everyone Kevin here. Today..." - this is like LSS to me now. I can't get it off my head!

@happysoul3487 2 года назад

Does the company gets the voice call audio details??

@zfriendlybiz 3 года назад

Great thing is that collected information never leaked.

@oneeyedphotographer 3 года назад

Is there a sensible way to measure computer programmer productivity?

@TanisiBhardwaj 3 года назад

Hello Kevin, Please make a video about which text Editor is best for coding?

@HarryLowtonIT 3 года назад

Most popular these days I would say is Visual Studio Code by Microsoft.

@SuperVarunraju 2 года назад

Can they track how long one worked? how long one was available, offline etc.. no mention of that in video

@jbjohnson4728 8 месяцев назад

I have a work laptop with Teams and Outlook. I used my employer's credentials to go to Microsoft's website and download Teams to my personal desktop. Sometimes Teams is active on my personal desktop PC during work hours. One day, I went to a NSFW while Teams was active on my personal desktop. Could my employer find out that I visited that website? My personal desktop is not networked to my work laptop or anything.

@Ultrajamz Год назад

They can see clicks outside of teams?

@randzTP08 Год назад

Awesome

@TonyTigerTonyTiger 3 года назад

7:35 Minor thing. PSTN stands for Public Switched Telephone Network.

@aanchalmishra56 2 года назад

Is there any way to stop our bosses from looking at this? Like, any way, for example switching on the airplane mode, or ANYHTING? Because I don't want my boss to SEE such critical data!

@KorawichKavee 3 года назад

As an admin of the system, I see the report 365 not that meaningful . Sure I know how much people use 365 service but it doesn't exactly tell you how they work on their job :outside of 365 environment I got no clue what you do with other software. Maybe you use Adobe stuff, Autodesk stuff, or not even using any software just pen & paper. These I can't monitor from this 365 report.

@Bmagellan Год назад

Can they still view your messages if you delete them?

@PriGowda 3 года назад

Hi Kevin, could you please make videos on MS power automate site based with an examples?

@KevinStratvert 3 года назад

Here's Power Automate on the web: ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-dDO4Y4aDYXw.html and also on the desktop: ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-IQ_KpBC8fwo.html

@sparkypearl5491 3 года назад

thx

@Xan-iv6tq Год назад

They can see who was in audio calls and for how long but can they know what was said in those audio calls?

@genesisgendrano3847 2 года назад

Can the admin of your Teams detect your IP address?

@marcelobacchi5320 3 года назад

Hi Kevin! I’ve sent you a message in Instagram. Don’t know how often you check... Cheers man

@carinaandersson6489 3 года назад

Hi Kevin! Have you made any youtube videos about Slido?

@KevinStratvert 3 года назад

Not yet, I'll check it out and add it to my list. Cheers!

@michaelputnam2532 3 года назад

What, exactly, defines someone as an "active user" in Teams? Do they just have to click on a channel or tab?

@davidadams421 3 года назад

Active users are users that have an M365 account that can be logged into. Has nothing to do with how 'active' you are.

@michaelputnam2532 3 года назад

@@davidadams421 But when you look into the activity monitors for a Team channel, you see different numbers of active users per day. Can't be just having an account.

@davidadams421 3 года назад

@@michaelputnam2532 Ah, yes, I see what you mean. I'm a M365 admin so 'active users' means something different to me. You're right, you have to 'do something' to be tracked, like logging into a M365 service e.g. Teams, OneDrive etc.

@michaelputnam2532 3 года назад

It's that "do something" that I'm curious about. I can't find a specific action list on line.

@KevinStratvert 3 года назад

Generally an active user is someone who has at least one session during the time period (e.g. you open Teams). As long as the user opened the experience, that tends to qualify as active. Some apps / sites have a higher bar, like clicked on something. I'm sure Teams also tracks a funnel, like total number of active users, # of users who click into a channel, # of who post a message... etc. and it keeps getting smaller and smaller as you look at more actions.

@baby-ro9hb 3 года назад

urgently! my teacher said after class that he’ll ask some ‘coordinators’ to check who kicked who in the call. is is possible?

@bjones8698 3 года назад

It's possible. (I use TEAMS with my students. )

@joydeepshaw8560 3 года назад

Is Admin also have access to ours one drive files?

@davidadams421 3 года назад

Yes and no. No, by default, but as Kevin showed, all M365 products, including OneDrive, are 'instrumented' (to use the proper parlance), so Yes, if required for legal reasons. Note: if you have a personal OneDrive account then you can store stuff in 'Personal Vault', this is an end-to-end encrypted folder. This isn't available for Office 365 accounts.

@dvm5 3 года назад

well tho ms teams back here in indian schools disables chat literally all the time and enables only for givin reprt cards...i did hv a basic sense tat ms teams cudn't be trusted for end to end encrypion of chat msgs like watsapp which watsapp themselves cannot see....tho aftr watsapp's new update, the only thing tat they both now hv in common is tat they collect device details like os, usage, etc

@subhaniboralassa8482 3 года назад

Hello kevin i cannot download any apps from microsoft store. Please tell me how to fix it

@davidadams421 3 года назад

Enabling/disabling the ability is configured within the M365 Admin Center > Settings > Org Settings > Services > User owned apps and services > Let users access the office store

@OHSOTRENDY777 3 года назад

Are they able to pull report on deleted chats?

@HarryLowtonIT 3 года назад

Admins or compliance admins depending on their retention policies and so on would normally use eDiscovery or Content Search to find messages sent from a user and this can show deleted messages.

@tanvirussen9792 3 года назад

Hello Sir, How can I do screen recording while on Microsoft team. Please reply and make a video on this. Thanks 👍

@dyamano7290 3 года назад

Microsoft watching this be like: time to raid this f#cker

@gmail3720 Год назад

Can it be turn off?

@alessiaashiku5089 Год назад

Can a boss spy a call between 2 team members,

@bobbyman410 3 года назад

You won't spare Adele for leaking the recipe, will you?

@charlesxix 3 года назад

She sent a malicious email the other week so she deserves what Kevin does to her. lol

@youngdave7539 3 года назад

We are back again

@saurabhlanjewar7199 Год назад

Is there any way the Employers track our location?

@gmail3720 Год назад

Yes

@MrMutedYT 3 года назад

I 🤔think you use Microsoft editor as there are no transitions😂😁

@VictorIsiborReviews 3 года назад

Kevin I really admire your work ethic,I am trying to replicate that on My RU-vid Channel.

@aramschwartz4502 Год назад

I think you should sell Kevin Cookie Company shirts or at least some aprons.

@bruiz5240 3 года назад

How do you delete chat?

@davidadams421 3 года назад

On individual chat messages, click the 'three dots' to bring up the context menu > Delete. You can delete your own messages by default (though this can be disabled by an admin) but you can't delete other people's messages.

@hariharansreedharan2345 2 года назад

Mr. Stratvert is Kevin Cookie Company real?

@circleend7859 2 года назад

Please make videos about microsoft Child account ..plzzz

@rukhsanasoomro5305 2 года назад

Can anyone listen our conversation? When our I'd is from our employer?

@bobwilliams8867 3 года назад

If what you are saying is true privacy laws in many countries make this illegal. So either someone somewhere is going to dump on Microsoft or you are basically making it up, or perhaps not telling the whole truth. Let’s face it the police in most countries have access to huge amount of personal information about people, not just criminals, e.g. car registration numbers & address. However most police forces make it illegal to access this without proper reason.

@KevinStratvert 3 года назад

Hey Bob - to clarify, Microsoft doesn't have access to this data since it belongs to the customer. If an organization / customer wants to review their data, they have the right to do so. If you work for an organization and they decide to investigate, they can access all the tools I demonstrated. Microsoft on the other hand is just the data processor.

@bellanathalie Год назад

I am just glad that Adele didn’t sell the secret cookie recipe. That would have been awful!

@KevinStratvert Год назад

🤣

@MatyBukva 3 года назад

Can you see who muted who in a Teams meeting in this??

@davidadams421 3 года назад

Only presenters can mute other attendees. If all the attendees are presenters then, no.

@garanamogudu5396 2 года назад

@@davidadams421 can a owner see what the members talking in their "private chats"??

@davidadams421 2 года назад

@@garanamogudu5396 Not sure what you mean by 'private chats', I mean you can have team chat, channel chat, group chat and individual chat. The team 'owner' only has privileges to configure the team they are an owner of, everything else is based on whether there user account has access permission. For example, if they are a member of a team, they can see all team and channel chat, if they are a member of a group chat, they can see all chat from each group member. An 'owner' cannot see an individual chat, nor a group chat they are not invited to, nor channel chat if the channel is private. I think the answer to your question is No, but I wasn't sure what you meant by 'private chats'. Note: all chat is logged. Any M365 Global Administrator and certain other M365 roles can see all chat, all emails, all documents, all logins, basically everything you do and say within the M365 ecosystem. This is called Global eDiscovery and is a legislative requirement for e.g. Legal Holds etc. Nothing within the M365 ecosystem is truly private.

@garanamogudu5396 2 года назад

@@davidadams421 Ah, got it thanks!!! 🤝