Apple Reminders: Power User Tips & Hidden Features

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With iOS 16, Apple Reminders is so powerful on iPhone, iPad, and Mac. You can organize your reminders with smart lists, get reminded under specific circumstances, create and share template lists, and much more. And of course the app is free. Here are my favorite Apple Reminders features and tips. Enjoy!
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00:00 Introduction
00:20 Organize with Lists & Groups
01:10 Organize with Tags
02:20 Use Flags & Priorities
03:06 Set Location-Based Reminders
03:46 Assign Due Dates
04:53 Set Up Repeating Reminders
05:52 Create Smart Lists
07:36 Use Subtasks
08:26 Attach Images & Documents
09:32 Share Lists
10:32 Use Template Lists
11:51 Use Natural Language
12:28 Share to Reminders
13:09 Share (Part of) a Note to Reminders
14:00 Print or Save to PDF
14:23 Pin Lists
15:07 Access Reminders on a PC

Опубликовано:

25 июн 2024

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Комментарии : 131

@PeterAkkies Год назад

Grab your FREE Apple Reminders cheat sheet: peterakkies.ck.page/reminders-cheat-sheet

@utilitarian 5 дней назад

Reminders is such an underrated app - many people go for a third party app when this can do it all in-house. Thanks for the tips - I didn't know I could attach files to reminders - gonna save me so much time!!!!

@andricheli Год назад

Apple reminders is the most underrated app. I used Things and Todoist but in recent years have switched to apple reminders and haven’t looked back. I sometimes use GoodTask in conjunction with Apple Reminders, but even on its own Reminders is incredibly powerful and flexible. Especially for people largely in the apple ecosystem.

@jasona.2044 9 месяцев назад

Totally

@maikaimakena9424 7 месяцев назад

I also think Google Tasks is not great because you can add a photo and Apple Reminders lets you add photos and makes it clearly better

@eyesonmyrepost3560 Год назад

Excellent and very informative delivery Pete! Would love to see something this detailed about Mail. Thank You!

@skatechatham Год назад

I used Todoist then Trello, now I've shifted everything to Reminders, saves me money and I can organize things much better! Thanks for the tips

@MichaelStacey0246 Год назад

Thank you Peter you have re-activated my interest in Reminders and have moved all my tasks from Evernote into Reminders. I didn't realise the options available before.

@Toska_ Год назад

i just got an iphone recently and your videos are helping so much! these videos are structured very clearly and are easy to follow :) thanks and keep up the good work!

@realjay247 Год назад

Another great video Peter and has prompted me to make use of the reminders app on my phone. As a Brit, I loved your attempt at the English accent when you said “fortnightly” -very impressive.

@OpineSocial Год назад

THANKS for you great Reminders and Notes Tips

@esku75 Год назад

Very nice tips there 😊 I recently discovered, when planning a route on Apple Maps, that can send it to my reminders trip list and have it there

@hilalm.397 Год назад

Brilliant.. Now I wanna use Reminders more

@gregmgm06 5 месяцев назад

This is exactly what I've been looking for...after working with several other note apps, this one fits the bill perfectly!! Great tutorial.

@guillemsz 11 месяцев назад

Most usefull Reminders tutorial I have seen. Thank you

@karla.with.a.k Год назад

Great video. I use reminders a lot and thought I knew lots of things about it, BUT I learned quite a bit from this video! Thank you.

@B3nnyB Год назад

Great video! Having ADHD I struggle to be organised, this will really change things for me. Thank you!

@dawnkeckley7502 Год назад

Wow. I’ve learned so very much from just two of your videos. You make my love my iPhone more than I already do!

@maikaimakena9424 Год назад

This was very helpful thank you for your help understanding reminders.

@zapruder01963 Год назад

reminders and notes by Apple, save my life! Nice video Peter! love this serie!

@richmanatheart1 Год назад

Really helpful and inspiring video, thank you!

@husamejle Год назад

Woow the best tutorial i ever see for Reminder app

@chadfinke4503 Год назад

Your knowledge is REAL! Thanks for sharing, honestly some of the stuff blew my mind and I conceder myself pretty knowledgable about Apple stock apps. Thank you!

@Spp235. Год назад

Wow. Am new to reminders. This is an awesome video to share capabilities with a lot of suggestions.

@owen9899 9 месяцев назад

Thanks so much for this video, Peter. Super useful

@bkrchk9895 11 месяцев назад

Thanks. I learned a lot from your two videos. Cleared up a few things.

@GabriellaAcabella Год назад

How cool! I’m switching from paper based planners to my notes and reminders app.

@jimgrant1776 5 месяцев назад

Peter, I have watched 6-8 videos on the Reminders app. This was the best! The only tip I would suggest to add in a future video is the "Column" view for a list. - - - It produces a Kan Ban layout.

@iankastelic881 3 месяца назад

Thank you! Very helpful!

@TheLifeOfRatay Год назад

Great video! ❤

@VincentForDesign Год назад

WOW! That's some impactful intro you got there! Totally got hooked!

@itsfelipesanches Год назад

very great content and tips! appreciate it, Peter!

@movingkindaslow Год назад

Good video Peter. I also share emails from the Mail app to Reminders. Just highlight part of the email, long press and select “Share”, and pick Reminders. Works great, and the reminder has a link back to the email message. One thing though: you can definitely share an entire note to Reminders. Just hit the Share button at the top of the note!

@PeterAkkies Год назад

Hmm. When I try that, I have to make the note shared first. Then I can share it to Reminders. So I suppose it is not convenient but you can, so you are right!

@movingkindaslow Год назад

@@PeterAkkies Well that is strange because I don’t have to make the note shareable first; sharing to Reminders works for all notes. Hmmmm…

@PeterAkkies Год назад

Strange!

@IngoJTimm Год назад

@Paul: I was looking for these tips for years! I tried many 3rd party apps for mail (spark, airmail, ...) but was never satisfied. The workflow of "marking one word, select all, share" is very intuitive and fast. Also the sharing of notes is great. Finally linking of notes with reminders *it's a dream*

@IngoJTimm Год назад

@@PeterAkkies when you hit the share button of the note, you can select "send copy" or "working together" ( I am not quite sure about the expressions as I am using a localised version of notes): if you hit share, select "working together" and then click on reminders as destination of this share, you get the sharing details request from notes (you have to enter, which email-adress you want to share your note with): I just entered my iCloud-email and linking worked perfectly. Following this procedure, you can also link a reminders list to notes. Thus, you can have project-tasks and project-notes bidirectionally linked together (this will be a game changer for my use of these apps). Currently, I have some problems, when trying to use the links on macOS or iPadOS: however, there is still a version heterogeneity (iOS 16, iPadOS 15, macOS Monterey) - hopefully this will be fixed within the next days, when Apple provides the new versions of macOS and iPadOS.

@Limesh Год назад

Your videos are very useful. Very, very useful.

@techtipsuk Год назад

I've moved recently to Things 3 largely because of this channel :-) happy with my decision just wish Things had location based tasks

@bradjanzen4973 11 месяцев назад

Always enjoy your video's and thank you for the great coarses on your website.

@LJ-jq8og Год назад

EXCELLENT 💪 and 🙏

@groovysecondhalf 7 месяцев назад

Great Video!!

@rorilee9791 Год назад

🤯🤯 Um...WOW Thank you!

@TheFernandomando Год назад

You can actually share a note or another reminder within notes or reminders- you copy the link to the note or reminder onto the clipboard and then you get the iCloud address of the note. Can put it into Things as well

@alex.velasco Год назад

Perfectly scripted and paced video tutorial. Very useful too!

@Victoria-pf7hc 4 месяца назад

Yes, best video on the topic!

@guymauve0 Год назад

As a user of Things and reminders, I think that Things is better designed but reminders better in the apple system. Especially for Siri with other languages than English

@JonathanDanielBowen Год назад

Bravo!

@brixtonbanner2899 Год назад

Excellent pronunciation of Fortnight Sir

@tessloggins8485 Год назад

Nice video. Peter can you make a things 3 video for making shortcuts with Things 3?

@PeterAkkies Год назад

What’s your favorite way to use Reminders?

@lukefan2962 Год назад

Siri

@LJ-jq8og Год назад

I cannot believe just how much I am now using Apple Reminders for personal organization. I have arranged my lists in alphabetical order so I can segregate "mentally" all the different aspects of my life's goals and aspirations. WITHIN each list I then use the priority feature to prioritize the most time sensitive. ⚡THEN after I have done that Apple Reminders ALSO allows you to still manually further "move" or "rank order" those within each priority level. It is downright BRILLIANT (in the U.S. sense of the word). Dont know if Apple intended that feature or it just "happened." Finally, I have created my own version of "pinned lists," by having a separate section of lists above the alphabetized lists for hot items. Of course this also allows me to still use the traditional PINNED feature set but I just dont need that right now.

@nicomertens Год назад

Minute 13:54 doesn't work for me on neither iPhone or MacBook.

@a.s.l711 Год назад

Having a real person to remind me hahahaha

@jasona.2044 9 месяцев назад

So I thought I was a power user of reminders, I only have 12 different lists, ok so I am, how did I not know about these extra features? Thanks Peter, now I’m an expert power user, just in time for the new OS to come out next week. Subscribed to your channel, I can take that off my list.

@bardak81 Год назад

Hi Peter! Nice video! For which activities would you recommend Reminders and for what other Things 3?

@PeterAkkies Год назад

Hey Alessandro. Reminders and Things are both to-do list apps, so I would recommend primarily using one or the other, not both. Or use a different to-do list app, of course. Now, there are some features that might be available in one app but not the other. For example, you could use Things primarily but use Reminders for location-based reminders, which Things doesn’t support.

@maikaimakena9424 7 месяцев назад

Obsessed with Apple Reminders ❤️⚡️🤙@apple

@ltchokemedaddy7603 10 месяцев назад

that's why I love apple now than android

@jandone100 4 месяца назад

Thanks for the video? Do you know if there is a way to configure swipe right when in a smart list? I am looking for a quicker way to set priority. Flag is super easy - swipe left, but setting priority - that requires 5 taps.

@waltwinters9253 Год назад

Great video Peter! I just wish that smart lists were a bit more flexible. Right now, you can only include, or exclude 1 list. I wish I could exclude multiple lists and combine that with due dates and tag filters to really help narrow down the kind of reminder I am looking for. I am sure this feature will come soon though! Until then, I will use good task as it uses Apple Reminders for storage/database, but provides clever ways to filter them.

@owen9899 9 месяцев назад

Hey Walt, I was considering GoodTask but don’t see a lot of people online talking about so unable to get a good idea if it’s worth purchasing since installing the app without paying doesn’t show me a huge difference between this and Reminders. Was wondering if you’re down to chat about your experience more.

@coryharrisonexecutivedirector 8 месяцев назад

@peterakkies, this was a great video. Thank you. One of the reasons I switched from Apple Mail to Spark was because of the search feature. I feel like every time I use Apple mail. I want to be able to search the entire history of every email I've ever gotten. And for some reason Apple Mail does not do that. Do I have a setting incorrect is there a video you have on this type of subject?

@carot6751 Год назад

Your video always neat and easy to understand thank you ! Do you use apple calendar ? I want to hear your opinion about it 😊

@PeterAkkies Год назад

The Calendar app is not bad, but I prefer to use an app called Fantastical

@BrianVallotton 10 месяцев назад

I just spent 20 minutes trying to figure out why after I made subtasks under a main heading I could not see them. So I went to Google and found out that the subtasks only show under the main Reminders heading and NOT the Today and/or Scheduled tab. Why make it so clunky? Oh well. I still like Reminders and use it daily. Nice video.

@arrchix Год назад

It works a little bit weird in iOS 16 in my opinion. The reminders app does recognize dates in task title, but when I tap on the suggested date, that word (e.g. Today, Tomorrow, etc.) is not removed automatically from task title. Why? Is there somewhere a setting for that?

@KKLeung Месяц назад

Hi I am using ISO 17.4 iPhone 13 mini however I cannot find the camera icon in reminder app. Please help. Thanks

@francescofornaro Год назад

Hi, thank you for this video. May I ask you something? If I use natural language to set up date and / or time, when I tap on "monday 8:00" for instance (or click it if I am on Mac) this schedule is added to my task, but this text still stay after my task and this is very annoying. Basically I get a reminder like: "Pick up the milk monday 8:00", but in your video "monday 8:00" disappears... I can't find settings about this behaviour. Any idea? Thank you so much

@GabriellaAcabella Год назад

You should do a new video after the most recent update for notes and reminders. iOS 17 looks bomb

@PeterAkkies 11 месяцев назад

I will!

@DanBuell Год назад

RE Templates @ 11:15 or so - you don’t need to save to both lists. In fact, once Template made, you can delete the list. If you add another reminder to the list, all you have to do is save it as a template again and delete the earlier template

@josggar Год назад

Which one do you recommend me to use, Things 3 or Reminders?

@mikeward1701 9 месяцев назад

You can link a note and a reminder. With the note open, simply say “hey Siri remind me about this’.

@plum_colored_dahlia Год назад

Is there a mechanism to return within the primary reminders task? Right now I use spacing but it’s inefficient. When I hit return the reminder curser moves on to create a new reminder, new line. I’d like to return within the primary reminder. It helps me to stack three or so things (task steps) together and also to not have the reminders of Today run long. I can usually keep the all on one screen so I can see everything. I know how to create sub tasks but then it’s not a visual cue at one quick glance.

@Fanncy143 Год назад

Has anyone figured out a way to set different "do dates" vs. "due dates" for Apple Reminders like seen in Todoist?

@OnlineTherapistGroup 5 месяцев назад

I have alot of shared reminders. I'd like to organize them into groups but it appears that I can't drag/drop anything the other person made...is there a workaround?

@iMagdiAdam Год назад

Great as always , i noted Dahab Diving trip , i think you mean dahab in #EGYPT , am i right ? so welcome to my country Egypt and i hope to see you soon here, don't forget to visit Cairo , thank you

@PeterAkkies Год назад

That’s right! I’ll be in Dahab soon. Thank you :)

@meeluanistyn1644 Год назад

Really very interesting as I don’t use Reminders that much. I prefer to use Things 3 for the important stuff and use Alexa for memory joggers during the day. Having sad that, Reminders clearly has a lot going for it and I’m going to set time aside to try out all the features you’ve covered.

@elhuntington Год назад

Nobody seems to cover the following method of sharing a note to reminders. Use share and when the option comes up to collaborate or copy. Hit collaborate, the reminders icon will now show - invite yourself and the note the will be linked in reminders. This is post IOS 16.2.

@LJ-jq8og Год назад

Peter: Interesting that Reminders in many ways is easier to use on the Iphone than in MAC OS.... Apple needs to clean that up 😊

@greg_x 10 месяцев назад

You mentioned in your previous video that to learn how to use widgets you should watch this video - but there’s nothing about widgets here 😅

@travistravis7190 2 месяца назад

Why does reminders app not have a calendar? Redulous.....how hard can it be to have things linked to a calendar.

@Shanksnpaisley1 Год назад

Hi Peter. Thanks for sharing. Do you still use Omnifocus, or are you completely on Apple Reminders/ Notes/ Automation now?

@PeterAkkies Год назад

Hey Matt. OmniFocus is still one of the best tools for managing your to-dos. I prefer Things 3 these days, so that’s what I use. I use Notes for most of my notes, while I use Notion for planning my RU-vid video projects. To-dos related to RU-vid still all live in Things. I also use Notion for collaborative work. I almost only use Reminders for tracking groceries. I made videos about Reminders to show people what they can do with it for many reasons, one of them being if people don’t want to use (an app like) Things or can’t afford it.

@Shanksnpaisley1 Год назад

@@PeterAkkies Thbaks so much for taking the time to respond. Happy New Year!

@techtipsuk Год назад

How did you bring in those notes from the photo Peter?

@PeterAkkies Год назад

Which notes are you referring to, Richard?

@iankastelic881 3 месяца назад

Hi! How can you bring back hidden lists (like "Assigned to"?)

@PeterAkkies 3 месяца назад

It’s in one of the app menus. Off the top of my head, under View

@invidianer Год назад

Would love to have the ability to „minimize“ a Todo to only the title. I use the „notes“-section very intensively and because ~9 lines of this section are shown the clarity suffers :(

@kimbletaylor2984 Год назад

Hey Peter. I do like your informative style. However, my Reminders app on my recently purchased 14 Pro Max looks nothing like yours? The “Add List” option at the bottom right hand corner has a choice of 2 email accounts? And no option to create another. I can’t add hashtags and the contextual formatting at the top of the keyboard isn’t available either. Do I have a different version?

@LJ-jq8og Год назад

Sounds like you were NOT in the reminders App itself ?? IF you are I would call apple directly :)

@kimbletaylor2984 Год назад

@@LJ-jq8og thanks for the reply. I was in the app but the issue was that I had iCloud turned OFF for the app and the extended functions wouldn’t work. I’m still pretty sceptical about cloud services. Regular hacks of different severs don’t help with confidence.

@LJ-jq8og Год назад

@@kimbletaylor2984 I cloud is fairly perfected these days. Take advantage of it. 😊

@tinasimpson9839 Год назад

Do you use reminders instead of Things?

@PeterAkkies Год назад

No, I use Things, but here I’m showing how I would use Reminders if I wanted to use it

@bidbudy6061 Год назад

I don’t have the same features on my ISO 16.1 I can’t share list!

@PeterAkkies Год назад

Are you trying to share a smart list, perhaps?

@ppnovoir Год назад

Why does it not work on my iPad 😭

@YoRAHeem Год назад

Great video! I’m trying to figure out a way to have reminders launch apps. Any ideas? I’ve setup my bills and most have the url but I’d rather use the app as everything is saved and secured. Just can’t seem to get to work. I tried sharing the app into reminders and that’s about as close as I got. Still takes 2 clicks as that links me to the App Store and then I hit open. Can’t seem to get shortcuts to work. Anyone else think this should be a working feature?

@PeterAkkies Год назад

Hey Raheem. Not sure what you mean by “having Reminders launch apps”, exactly

@YoRAHeem Год назад

@@PeterAkkies Currently the only option in Reminders is to add a URL and that opens the website. I’m looking for a way to have it open the application. Example - Reminder for B of A bill with URL would open my banking app on the iPhone vs taking me the website. The closest I’ve got is long pressing an app, then sharing it to Reminders. Once it’s there, I edit and reminder can open App Store and I click open app. I was looking for a smoother, one step.

@brixtonbanner2899 Год назад

At the moment at least here in the UK the iPhone has a newer version of OS than the IPad so many of the features of reminders that work on my phone don’t work on my IPad. I’ve made a smart list on my phone for either of two tags but this doesn’t show on my IPad which is infuriating

@PeterAkkies Год назад

Yeah that should be resolved in a few weeks

@brixtonbanner2899 Год назад

@@PeterAkkies brilliant

@Ivan.Surgut Год назад

👍

@GeniusUnleashed Год назад

Great videos. Just a tip, dark backgrounds or dark things on the wall don't look good behind people with dark hair. That sound dampening board behind you was mad distracting, haha.

@PeterAkkies Год назад

Thanks for the tip! I am aware of it, but will be moving out of my apartment in a month and a half so it doesn’t seem worth fixing it now.

@GeniusUnleashed Год назад

@@PeterAkkies Good point, def not worth the effort at this stage :)

@TJ-22 Год назад

When I search for keywords in a subtask, I wish the search results, pulled up the entire reminder, rather than just the individual subtask. do you know if there’s a way to accomplish this?

@PeterAkkies Год назад

Unfortunately I don’t TJ

@TJ-22 Год назад

@@PeterAkkies thanks Peter

@holubus Год назад

For me natural language for entering a date doesn‘t work properly. It assigns a date based on natural language e.g. „buy milk tomorrow morning = 9am tomorrow“ but Reminders keeps those keywords in the headline of the reminder

@francescofornaro Год назад

Same here with iOS 16.1.1 - Did you fixed this somehow?

@thomaskingschillerlein7843 Год назад

3:46 due dates

@datshitcray 8 месяцев назад

You advertised this video saying it shows how you use widgets with reminders. Where is this part?

@PeterAkkies 8 месяцев назад

Hey Martin. Where did I say that?

@datshitcray 8 месяцев назад

@@PeterAkkies in your video „how to organize your to-dos with apple reminders“. At the end, you advise to set up widgets and that you explain how to do that in your „reminders tipps“ video which you linked in the description (which linked to the video under which we’re commenting now). By the way, that other video was amazing and very helpful. I implemented most of that stuff and that’s from someone who has experimented with a ton of system over the last decade. But I was a bit salty after having gone through this video here multiple times and couldn’t find the widgets tipps. Maybe I misunderstood something but I after seeing how you helped me with your reminders setup, I was curious if there are some hidden benefits in the way you use the widgets. Thanks

@PeterAkkies 8 месяцев назад

@@datshitcray Thanks for letting me know. I probably just misremembered what tips I shared in the tips video. Unfortunately I can’t change that anymore because you can’t edit videos after the fact on RU-vid.

@scottlmclean Год назад

I alternate between Things 3 and Reminders - Reminders has improved greatly over the last few years but the UI is still messy and cluttered - especially when you have notes added to a reminder. Apple needs to create an option to hide the notes section of a reminder.