Google Sheets - Conditional Formatting Entire Rows | Text or Dates

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Conditionally format your entire rows in your data based on data from just one column. Learn how to do this using two examples based on real-world data.
🕒 Timestamps
0:00 Intro
0:40 Overview of adding CF rules
2:04 Why we use a custom formula
2:22 Build your formula (for text)
4:00 Build your formula (for dates)
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14 июл 2024

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Комментарии : 164

@SurfingJDawg 2 года назад

Well edited, demonstrated, and most of all, superbly explained. The explaination (e.g. at 3:17) of what happens when you put only A2 and don't modify, was very informative. I've struggled to really understand how to highlight an entire row in spreadsheets, and you're video has helped me to finally 'get it'. Thank you for a tremendous video tutorial.

@jodycrowther4577 2 года назад

Many thanks - your instructions in this video were so clear, it helped me figure out how to do this for my purposes in less than one minute! (You even knew where I had gotten stuck, haha!)

@mitchcccdelegencia7280 2 года назад

Your videos are always on point. I always get what I'm looking for. Thank youuuu

@adrianomagno1039 2 года назад

thank you so much, you have no idea how you helped me! I wish all the happiness in the world to you and your family!

@JewelBeetleLLC Год назад

Excellent video, I read their instructions several times, and couldn't figure out how to do precisely what you showed us. Fantastic!

@ProlificOaktree Год назад

Great to hear!

@mordonfreeman 2 года назад

Fast, simple, accurate, Thank you! You save me 30 min of trying.

@ProlificOaktree 2 года назад

Awesome, glad it helped.

@NicoleHam 3 года назад

THANK YOU! Building a work tracker and this was a MASSIVE help.

@ProlificOaktree 3 года назад

Don't work too hard. Or maybe do. I don't know.

@chrismalone6651 2 года назад

Thank you! I had been beating my head against the wall trying to get this to work. Of course, adding the "$" fixed it! Appreciate your video.

@vianeylujan5380 Год назад

Thank you so much for this, I was really struggling and this solved my issues. I feel like a pro now!!!! Thank You!!!

@kaylamcmillan7458 3 года назад

You are incredible! I am learning so much from you and it's help my business. Appreciate your brain!

@ProlificOaktree 3 года назад

Awesome, thanks!

@peachop100 2 года назад

Thanks! Great video, short and accurate! Congratulations! Works perfectly and solves many problems!

@ProlificOaktree 2 года назад

Glad it helped!

@ChemoWarrior 2 года назад

Outstanding!! My new job log is over the top now!!

@origami.gardens Год назад

Very helpful and clearly explained! Thank you!

@hai.1820 2 года назад

Worked like a charm, thank you!

@izelennla 4 месяца назад

Thank you, thank you, thank you!! That worked! I was having issues with date highlighting, so I'm so very glad that you did that second example at the end. I will definitely be watching more of your videos! :D

@ProlificOaktree 3 месяца назад

Glad I could help!

@leighasherman4491 2 года назад

Exactly what I needed thank you!!

@user-uk9tg5lg9y 4 месяца назад

The second example is EXACTLY what im looking for, thank you so much Sir, God bless you for sharing these knowledge for free.

@ProlificOaktree 3 месяца назад

You are very welcome

@SalisburyAE 2 года назад

Thank you! I was close but didn't realize I needed to add the quotation marks around the value in the formula - ah, nuance!

@ProlificOaktree 2 года назад

No you've got it!

@zubairkhalid685 2 года назад

Thank you for solving my problem. I appreciate it.

@carlpohl1429 Год назад

Thank you. This video was really helpful :)

@ImpalamansGarage 3 года назад

Excellent demonstration. Thank you.

@ProlificOaktree 3 года назад

My pleasure.

@florunsads5693 2 года назад

Thanks so much! Exactly what I was looking for!

@ProlificOaktree 2 года назад

Great to hear!

@swedishguyonyoutube4684 2 года назад

Yes! I love the fact that you showed different iterations of how slight variations would affect the formula. Most tutorials just go "oh, and then you do a bizzlion things, just like this, and this amazing thing happens", but that's not very helpful. Thank you very much!

@ProlificOaktree 2 года назад

Anytime! Glad it could help you out.

@kimmitchell9239 3 года назад

Thank you, this is a "lifesaver" right now!!!

@ProlificOaktree 3 года назад

Glad I could throw you a line.

@emanuelaelias 2 года назад

Thanks so miuch. Super simply explained and the examples of what happens if you use a different condition were helpful to see.

@ProlificOaktree 2 года назад

Glad it helped!

@BGcomedian 2 года назад

3:20 was what I had trouble before this. Thank you!

@ReeWrayOutdoors 8 месяцев назад

Fantastic. Solved my dilemma! Thank you sir!

@ProlificOaktree 8 месяцев назад

Excellent!

@NotaYouTuber69 2 года назад

Thank you so much, I was struggling to figure out this solution by myself. Didn't know about the $!!

@simoncelt5590 Год назад

thanks - this helped me solve a formatting conundrum

@audiomemento 2 года назад

Simple and useful! thanks very much!

@ProlificOaktree 2 года назад

Glad it helped!

@takiparilimpossivel 2 года назад

The formula itself didn't work for the issue I was having but the logics made me understand what I was doing wrong and I was able to fix the issue. Thank you!

@irenezhen 2 года назад

very helpful, thank you so much!

@MichelleAiden 2 года назад

Great video! You are a wonderful teacher!

@ProlificOaktree 2 года назад

Thank you so much!

@waqarahmad1651 3 года назад

Thank you, you solved my problem i was looking since 3 days this trick

@ahsan.taqveem1 2 года назад

Well explained!!

@e.c3381 Год назад

Thank you so much. This was so exactly what I wanted to achieve. Great tutorial that was well explained

@ProlificOaktree Год назад

Thank you, mission accomplished!

@ramiygr.3629 2 года назад

very useful, thank you!

@NigelFairhurst Год назад

Good video, very easy to follow

@chandreshkathiriya4033 3 года назад

Thank you, it's helpful

@ResearchForMyself 3 года назад

You are literally the Michael Pollen of technology, Appreciate it!!

@ProlificOaktree 3 года назад

Ooh yeah, thanks! I read a book written by him that told me to eat lots of green things.

@ResearchForMyself 3 года назад

@@ProlificOaktree Haha yeah np, Im reading his book that just came out few days ago on audible super phenomenal.

@boywildish 2 года назад

Thank you!!

@thesocialera Год назад

Thank you for this!

@ProlificOaktree Год назад

My pleasure!

@ankitashastri4101 2 года назад

It helped a lot, made my work easy, Thank you so much 🙏

@ProlificOaktree Год назад

Glad to hear that

@marutafrfx8910 2 года назад

that's really helpful for building my cool scoreboard and planning things out in a creative way

@ProlificOaktree 2 года назад

Score! Sorry, couldn't resist.

@zip_cs Год назад

Very good!

@ramgopalatreya7852 Год назад

Nice explanation Thanks

@ashoksahu9546 Год назад

Nice video. Thank you sir

@jinjieliu7590 3 года назад

thank you so much!

@StepanKotok 2 года назад

Great! You save my day!

@ProlificOaktree 2 года назад

Glad I could help!

@StepanKotok 2 года назад

@@ProlificOaktree thank you, best wishes

@nush727 2 года назад

Thanks so much, this was extremely helpful! Any tips on how to do this for a date range (say between 1/1/2022 and 1/31/2022? I'm trying to highlight areas of my yearly expense tracker by month). Thanks in advance!

@e-commercesimplified6850 2 года назад

Thank You

@nssdesigns 2 года назад

Great workaround. Question: I'm working with Color Scale in conditional formatting and it works for percentages from 100 to 0 BUT if all the values are 0% it gives them the high value color AND this at first glance can be perceived as 100% NOT 0%. So I have a sorted column for DRAFT documents that ALL have an initial value of zero that are now being colored as 100%. Any work around for this?

@johnairsoftronin 6 месяцев назад

Thank you.

@ProlificOaktree 5 месяцев назад

You're welcome!

@user-ub3nj3pq2x 3 месяца назад

THANK YOU SIR.

@ProlificOaktree 3 месяца назад

Most welcome!

@umarnurov2459 2 года назад

Hello, Thank you for the great and well-demonstrated video. I still have some problems with conditional formatting. There is the table of everyday sales within a month and I need to show in seperate figure how much they are selling daily using Today function. For example, today they sell $100 and it should be shown in that figure automatically. I would appreciate if you can help in figuring that out.

@jordanp8151 10 месяцев назад

@aymanshoity1200 Год назад

thanks man!!!!!!!!!1

@simplychi9418 3 года назад

Are you able to help. I would like to create a study tracker that will highlight the topics in one row red that were last learned (date in another column) 2, 4 then 6 days ago.. is this even possible? Do I need to put learning dates in different columns (I would Like to keep track of how often I study the topic) or should I just update the one row with the last date I studied?

@ashuribear3435 5 месяцев назад

wow google sheets is so glitchy thank god for your video

@primroseplants 2 года назад

Thank you for saving me from many more hours of frustration! Was about to chuck my laptop out the window when I found this video.

@maciejmelanczuk 2 года назад

@Joshua Coleman good job explaining conditional formatting with ease. I've got a question. If I have a database with columns A: Index, B: name of an animal, C: animal type where column C contains text values f.e. "white cat", "black cat", "grey cat", "blue cat", "purple lion" (so not only cats are on the list) etc. and I want to colour rows with cats except for the "blue cat" and I want to use only one Custom formula instead of 1) "=SEARCH("black cat";$C2)"; 2) =SEARCH("white cat";$D2) ... Any solution?

@ezeezeji4010 Год назад

I need help: Based on a series of dates - I'm looking to highlight a single row based on the closest future date to the dates on my spreadsheet. However, it keeps highlighting ALL the future dates and I just need to know the closest ONE. How can I change it from highlighting ALL future/upcoming dates to just THE one upcoming date? Thank you in advance

@GuillermoRetamar 3 года назад

Great.

@joakimduckworth1482 3 года назад

Thanks for a great video. I learnt a great deal watching it! However, I'm still trying to figure out how to use conditional formatting for my problem: I have a bunch of different dates in column B - these are for when something should be reviewed. If the cell next to that date, in column C, is empty after the specific date in column B, I want that cell to turn red Any advice on how to do this? Thanks!

@ProlificOaktree 3 года назад

Look into the =ISBLANK function.

@joakimduckworth1482 3 года назад

@@ProlificOaktree Thanks! I'll look into it and see what it can do.

@alphabeta01 3 года назад

Nice videos. Watch a lot of your videos. Is there a way for e.g. if I need to highlight multiple countries based on text match for instance highlight cell C for countries matching Indonesia, India, Chile, Belarus and Sweden. Formatting purely based on multiple Text matches? Thanks a lot.

@ProlificOaktree 3 года назад

Thanks, I'm glad to hear that you like my videos! I plan to make a lot more just like these ones. As far as what you're asking about, you're probably best off to use the IFS function. It's built to have multiple conditions. You might have to combine it with the OR function.

@yosuateguhwaskito7830 8 месяцев назад

Thank tomaattts lop

@ProlificOaktree 7 месяцев назад

Huh?

@yosuateguhwaskito7830 7 месяцев назад

I mean thank you very much sir 🙏

2 года назад

I have a list that has values gotten from another neighbouring sheet , what i would like to do is to create a list only on those that have a value greater than cero, but i only want to show those that have a value in that list , i have like 20 diferent rows and i what happens to me now is that i show them all even when their adquired value from the othersheets is 0 , i would rather only make a list for those 20 items on those that have a value greater than cero , is that possible ?

@Maddy130986 2 года назад

Thanks a ton. I tried the same dataset with Sweden and with same range it is not working. It is highlighting the starting range by default.

@negatron5514 3 года назад

for some reason, this doesn't work on mine everytime I add the "" .. It's okay with numbers cause I dont' need to put the "", but I'm making another condition for an exact text,

@rjenkins7361 3 года назад

You're videos are great, thank you! Question: I use a large spreadsheet everyday with a wide spread of information on it. One of the columns includes dates that are our deadline. Is there a formula I can put in that at one month out, the box will turn red? (3 months from deadline it will turn orange, 6 months out, yellow) So as I get closed to the deadline, I notice the color change. Any help would be greatly appreciated!

@ProlificOaktree 3 года назад

Yeah, start by using the TODAY function and adding 30 to it.

@rjenkins7361 3 года назад

@@ProlificOaktree That would be 30 days from today though wouldn't it? I need the color to change 60 (Yellow), 45 (orange), & 30 (red) days out from specified deadline, showing we're getting closer to our deadline. Thank you again!

@vinodprajapat7040 2 года назад

Can you tell me how can i use conditional formatting for text length E.g. if we put mobile number into the cell more than or less than 10 digit than the cell color should be change Pls help

@CRISTIOX3000 2 года назад

It anyway you can highlight the road you are on as you hover over it so that I can see an example that I'm on row 45

@limibosi1785 3 года назад

I wanted to have the cell change colour every day. Fir example today blue, tomorrow green and next day different colour and so. Without having a date put in any column. Is this doable?

@FirehawkVFX 11 месяцев назад

What if the line containing text is more complicated, and the formula should color if the cell contains the text, but is not equal exactly to the text?

@kraftyDevilX Год назад

How can I do this with an Apps Script macro? I will be moving rows to another sheet and I don't want to bring any conditional formatting

@arletterosario9636 3 года назад

awesome video, I'm working with a sheet that I want to count every row in increment if condition is met, for example if column A="Name" then counts it, and add the count in the previous column, same rown, if it founds the same "Name" add the number and the counter should say #2, and so on.... I cannot figure it out

@DaddyNesReviews 2 года назад

I am trying to figure out the same thing!! please help

@ProlificOaktree 2 года назад

Try out the COUNTIFS function. It should do what you need.

@zaroonbilal4986 3 года назад

Is there any way we can format the column??

@baden271 3 года назад

What if you want to use the color scale? For example, if you want each row to be more green depending on how much revenue there is.

@ProlificOaktree 3 года назад

There are two tabs near the top of the conditional formatting menu. Choose the one on the right for the color scale options.

@bagginsbandb Год назад

Is there a conditional formatting formula for date/time if time is between certain hours? For example - If time is between 8AM and 5PM highlight cell green.

@ProlificOaktree Год назад

I would start with this video: ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-9fZptwgkpU8.html

@HanhTran-dc8vp 2 года назад

How do I copy this conditional formatting (highlight a row based on a cell value "India") onto the same sheet?

@divyanshisinghal6136 3 года назад

This was helpful, though it doesn't solve for if data validation is there on a column that we want to apply condition on.

@ProlificOaktree 3 года назад

Use the same logic but fix the row instead of the column.

@waqarahmad1651 3 года назад

How we can highlight new entry automatic on whole sheet(Mean where ever i want to entry any data that should highlight please guide me Thanks(without select any specific word)

@ramanshamoon7671 3 года назад

How can I highlight rows every time a number value changes? I’d like to set two alternating colors so it’s easier to view?

@ProlificOaktree 3 года назад

I don't know of a way to do that with the built in functions.

@DaddyNesReviews 2 года назад

instead of highlight, are we able to add a conditional formula for math? For example if cell A="name" then it will add up all the cells that meet the condition. Is this possible?

@ProlificOaktree 2 года назад

Yeah, you need to start the formula with =IF( and go from there.

@ExtravagantEthan 2 года назад

Anybody know how to make this work with checkboxes? Im tryin to have the checkboxes export as a value "DONE" and have the conditional formatting check for that, but it's just not highlighting the row??

@ProlificOaktree 2 года назад

Take a look here: ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-cOOrdL_JuF0.html

@DiaborMagics 7 месяцев назад

Hm, I know most of this already but what I can't figure out is how to make a custom formula with as condition "contains a certain text" - I can use the default "contains" option but this will not highlight a row. What I want is if a certain word occurs in column A, then the row in which it occurs gets highlighted. But the the cells contain multiple different words and numbers as text.

@Shakeel1994 2 года назад

Hi, How can you do it for "in between 1-100"? thanks.

@cmirivalry 2 года назад

how about if you have 500 rows? is it possible for the cursor to toggle in to highlighted one

@ProlificOaktree 2 года назад

No, not with this technique.

@nav6175 Год назад

Is there any way you can copy the conditional formatting to all the workbooks?

@ProlificOaktree Год назад

I don't think so.

@shawnhyde1316 3 года назад

I am trying to highlight rows in which the date in a specific column is before today. Other columns also have dates, but only this particular column matters. Can you help?

@ProlificOaktree 3 года назад

Look in some of the preset options. It might be there or build a rule with something like

@DrumaticPro 3 месяца назад

Great video and format; very helpful! But what if the condition is simply any text or number is entered into the reference cell? For example, if a date is entered into H1 the row turns green. (any date, any format, or simply any text)?

@DrumaticPro 3 месяца назад

Okay, just figured it out lol. I used =$N1>0 ... ">0"!!!! That's it. haha

@ProlificOaktree 3 месяца назад

Hey there. I’d use a combination of ISBLANK and NOT…maybe =NOT(ISBLANK(A1))

@alexawharton3892 2 года назад

Instead of using a fixed date, could you change it to "today"? so say anything after today is greyed out?

@jeremywp123 10 месяцев назад

I'm trying to figure out how to do this with a non exact match, I want to color lines based off if the notes contain "DNC", but this method seems to only work if the only thing in the cell is "DNC"

@ProlificOaktree 10 месяцев назад

This deals with the concept of partial matches. Count Cells That DON'T Contain Certain Text - Google Sheets ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-HCSalEK3TwI.html

@waqarahmad1651 Год назад

Sir, please help me, how i can highlight an entire row with 2 diff sheets with specific words

@aliamiri4413 Год назад

It doesn’t work with the new sheet right now. The same exact code but the rectangle is red showing invalid code

@markvanpetten4956 3 года назад

How do I get it to search in a cell for a word that has other words? Example: in cell D2 I would have WWW CANCELED. I have to backspace over the WWW and replace it with Canceled now

@agoacweb 2 года назад

Is there a way for Google Sheets to highlight the entire row where a cell is selected or mouseover?

@NoorMuhammad-kd3sw 9 месяцев назад

What formula should I use, If I want to highlight a row and want to find the text that has India in it?

@cryptojunkie2032 2 года назад

I have a spreadsheet with about 2000 words. Then I have a list of about the same amount of words...I need to check my list of words against the spreadsheet and if the word from the list is on the spreadsheet I need it to fill to a specific color...can you help me please?

@ProlificOaktree 2 года назад

Maybe this video would help: ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-QBuME5VrrhM.html or this ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-CvySUgYSrbA.html

@TheJdumoulin Год назад

For some reason, this just doesn't work for me. It will just highlight a random row in the range that'll change color even if that specific row doesn't contain what the formula makes true. I can't get it to work at all unless I individual modify every cell I want to change.