How to Change the Style of Table Titles and Figure Captions in Microsoft Word

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Learn how to change the style of table titles and figure captions in Microsoft Word. Style includes things such as font, font size, emphasis, font color, alignment, line spacing, spacing before and after, and indentation.
These steps are for Word for Office 365, Word 2019, Word 2016, Word 2013, and Word 2010.
Chapters:
0:00 Introduction
1:30 How to change the style of existing and future table titles and figure captions
3:31 How to create a new caption style in documents without existing table titles or figure captions
5:23 How to change the style of individual table titles and figure captions
=== Companion Blog Post/Transcript for this Video ===
How to Change the Style of Table Titles and Figure Captions in Microsoft Word
erinwrightwriting.com/change-...
=== Videos and Blog Posts Mentioned in this Video ===
How to Insert Figure Captions and Table Titles in Microsoft Word (Video)
• How to Insert Figure C...
=== Related Information ===
How to Create & Customize Charts in Microsoft Word (Video)
• How to Create and Cust...
Three Ways to Insert Tables in Microsoft Word (Video)
• Three Ways to Insert T...
How to Update Table and Figure Numbers in Microsoft Word (Video)
• How to Update Table an...
How to Create and Update a List of Tables or Figures in Microsoft Word (Video)
• How to Create and Upda...
How to Cross-Reference Tables and Figures in Microsoft Word (Video)
• How to Cross-Reference...
Please visit my blog at erinwrightwriting.com for more easy-to-follow tips on writing, editing, and document software.
Thank you for watching!
#microsoftword #microsoft365
All Rights Reserved © 2024 Erin Wright

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26 июл 2024

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Комментарии : 83

@erinwrightwriting 4 года назад

All the steps shown in this video are listed on my blog at erinwrightwriting.com/change-the-style-of-table-titles-and-figure-captions-in-microsoft-word/ . Thank you for watching!

@SAIFULLAHJAMIL 19 дней назад

4:07 Thank you very much for your tutorial!

@erinwrightwriting 19 дней назад

Thank you very much for watching! I wish you all the best with your Word project!

@cold3lectric 4 года назад

thanks for the help, these vids are solid

@erinwrightwriting 4 года назад

I appreciate that. Thank you for watching!

@georgiag3016 3 года назад

Thank you!! It's super helpful!

@erinwrightwriting 3 года назад

I'm glad it was helpful. Thank you for watching!

@tapsgr88 2 года назад

Very helpful, thank you!

@erinwrightwriting 2 года назад

I am glad it was helpful! Thank you for watching!

@zahran.telkom 3 дня назад

thank you very very much!

@erinwrightwriting 3 дня назад

Thank you very much for watching!

@kaushalyaliyanarachchi3995 2 года назад

Thank you for the video. It was a life saver

@erinwrightwriting 2 года назад

I am happy to hear this! Thank you for watching!

@malatithapa5294 3 года назад

Thanks for the help

@erinwrightwriting 3 года назад

I'm happy to help!

@user-gi6dc1hv1e 2 месяца назад

Thank you from India 🇮🇳❤❤❤

@erinwrightwriting 2 месяца назад

Hello to you in India! Thank you for watching!

@banushasathi3526 3 года назад

Good explanation. Thank you

@erinwrightwriting 3 года назад

Thank you very much!

@mariancomarzan7654 Год назад

Thanks!

@erinwrightwriting Год назад

Thank you for watching!

@AymenBoukabous-sd3ws 2 месяца назад

You know you saved my life. Can't thank u enough ❤️

@erinwrightwriting 2 месяца назад

I am delighted to hear that! Thank you so much for watching!

@shivamsoniiitb 3 года назад

Thank you so much 😍😍😍🥰

@erinwrightwriting 3 года назад

Thank you for watching! 😊

@areejgh1657 3 года назад

thank you it helps me a lot

@erinwrightwriting 3 года назад

I'm glad to hear that it helped you. Thank you for watching!

@frankcaliendo4768 2 года назад

Hi Erin, I have found your tutorials/explanations to be the most clear on given topics. I have a request from a student to change the font properties in a "List of Tables", generated from the insertion of captions, to a style different than the body text caption styles created in the chronology of building the document.

@erinwrightwriting 2 года назад

Thank you so much for watching! There are several ways to change the font style of the list of tables or figures, but I think the easiest is to select the table, select the Home tab, select the Styles dialog box launcher, right-click "Table of Figures" in the Styles pane, select Modify, and then update the font properties in the Modify Style dialog box. I actually have this topic coming up on my channel, so keep an eye out for a full tutorial.

@mercyvales7997 2 года назад

Thank you so much..it helps a lot..

@erinwrightwriting 2 года назад

I am delighted to hear that it helped. Thank you for watching!

@WELINK2 Год назад

Thank you

@erinwrightwriting Год назад

Thank you for watching!

@ernestmtikitiki7235 3 года назад

great presentation

@erinwrightwriting 3 года назад

I appreciate that! Thank you for watching!

@mostafaelsharef9551 4 года назад

Amazing video keep going

@erinwrightwriting 4 года назад

Thanks, will do!

@funnylife6609 Год назад

Thank you mam

@erinwrightwriting Год назад

Thank you for watching!

@novita5921 3 года назад

Brilliant. Thanks. Now APA 7 style has changed it’s figure style and I am looking how to automate this.

@kickisollander7827 Год назад

Did you find it? I'm currently searching :)

@audreyprovost6402 2 года назад

Hi Erin, thanks so much for this tutorial. I am wondering if I can change the numbering format for my tables throughout a same Word document. For example, let's say I want my table in my core report to have the format "ChapterNumber.TableNumber", but in my annex, I would like them to have the format "A.TableNumber". Do you have any tips to share?

@erinwrightwriting 2 года назад

That is a great question! To have the table numbers start with an A for annex instead of a chapter number, I believe you will have to create a section break for the annex and then define a new multilevel list using the Multilevel List button in the Paragraph group of the Home tab. Ensure that the new list will label the annex heading as A (e.g., if the annex heading is a Heading 2, the second level in the list should be A). Best of luck!

@206dxb 7 месяцев назад

Can you please make a video on how to format table numbers and captions in two lines based on APA 7th edition?

@Encrypted628 3 года назад

Thank you very much Erin. Please could you help with mult-level captions for Figures and Tables e.g Table 1.1A and Table 1.1B or Figure 2.1A and Figure 2.1B etc? Many thanks for your videos

@erinwrightwriting 3 года назад

Thank you for watching my video. If you already have chapters established, you can add the multi-level captions by selecting the Numbers button in the Captions dialog box. In the Caption Numbering dialog box, select "Include chapter numbers." Best of luck!

@khumaranasibli30 2 года назад

👏👏👏👏

@erinwrightwriting 2 года назад

Thank you for watching! 🙂

@msc.str.engineermohammedad4269 3 года назад

thank you so much ♥ ,, please how can I make the style of captions numbering in this form : Figure (1-1) Sample ..etc ? where the first 1 refers to the chapter number and the last 1 refers to the figure number ??

@erinwrightwriting 3 года назад

@msc.str.engineermohammedad4269 3 года назад

@@erinwrightwriting firstly I would like to thank you so much for your reply , I have made your suggestion but I lost the styles of captions after the fifth figure

@user-bu5vq3dq9m 2 года назад

Thank you, teacher, your video is very useful for me. Can I ask a question? Is the any way to use different caption styles for figures and tables?

@erinwrightwriting 2 года назад

That is an excellent question! Because the figures and tables both rely on the Captions style, I'm not aware of a way to create separate styles. Of course, if you don't have many figures and tables, you can modify them manually. Thank you so much for watching!

@user-bu5vq3dq9m 2 года назад

Thank you for your reply, teacher.

@creditratinganalytics4344 10 месяцев назад

Hi Erin, quick question. When adding a caption to figures on Word (365), after clicking on OK, the image heading is added in as an image and not as text. How do we change it from an image to text as a default?

@erinwrightwriting 10 месяцев назад

Thank you for watching! Figure captions should be inserted as text by default rather than an image. I haven't encountered the issue you describe, so I'm afraid I don't have any advice. I encourage you to contact Microsoft support in case it is a known glitch they are working on. I wish you all the best with your Word project!

@palakgarg3189 3 года назад

Hi Erin, I am always getting this type of caption, Figure S 1. Spectrum. How can I make to this type? Figure S1. SPECTRUM (like different formatting for caption heading and caption text)

@erinwrightwriting 3 года назад

Thank you for watching my video! Off hand, I'm not aware of a way to change the style of the figure label from the caption/title. If I stumble upon a solution, I will be sure to let you know. Best of luck!

@RichardCameron-ot7kj 3 месяца назад

Hi Erin. I'm finding your videos very helpful. I have a problem with captions you might be able to help me with. The caption for an image appears below the image but then about 50mm lower a place holder appears which blots out the text in that area. I have tried many solutions. None work. Can you direct me to a possible solution please?

@erinwrightwriting 3 месяца назад

Thank you for watching my videos! Unfortunately, I wasn't able to replicate your issue, so I'm afraid I don't have a solution. Have you tried grouping the image and caption together?

@doraduplessis2727 2 года назад

I've been working on Word for many years, and learned a lot from your explanation that I didn't know! I just have one question. When you have a reference at the end of the caption and you don't want the reference to appear in the list of figures or tables in the index, how do you avoid this, i.e. Caption: Fig. 7.1. Semantic wave (adapted from Mabin, 2010) In the List of Figures: Fig. 7.1. Semantic wave (adapted from Mabin, 2010) ......................... 10

@erinwrightwriting 2 года назад

That is a great question! I am not aware of a way to automate the process, but you can manually delete the parenthetical information in the list. When you do so, Word will fill the space so the page number stays in line on the right margin. Thank you for watching!

@AlphaNumeric123 5 месяцев назад

Is there a way to update the cross-reference style as well? For example, I have my figure/table captions set to 10pt blue font bold, and if I cross-reference figure 1 can I set the cross-reference in the text body to the same style as the caption?

@erinwrightwriting 5 месяцев назад

That is a good question! The cross-references are meant to have the "Normal" body style of the surrounding text. As such, Word doesn't provide a separate style for them in the Styles pane. You can, of course, edit them manually if you don't have too many. I wish you all the best with your project!

@AlphaNumeric123 5 месяцев назад

@@erinwrightwriting Thank you. It's helpful to know so I can stop searching. I created my own "emphasis" style that I apply each time I insert a cross-reference, which hasn't been too unwieldy for me so far

@user-dv5kn1gg7l 2 года назад

Thanks. I want that style Fig. 1(bold) caption in regular. Can't find it, the modify option bolds all or none. Any ideas?

@erinwrightwriting 2 года назад

Thank you for watching! You can turn the bold format off in the Emphasis section of the Format Style dialog box, shown at about 2:31 in the tutorial. Best of luck!

@user-dv5kn1gg7l 2 года назад

@@erinwrightwriting Thanks for the reply. That makes the whole caption bold. I want some words in bold remaining in regular. Is it possible?

@zammiriskandar4638 2 года назад

Hello...do you know how to change the number at caption?? For example I didn't want to start with table 1.1 but I want to start with table 2.1... do you know how to fix this ?

@erinwrightwriting 2 года назад

Thank you for watching! The multilevel table numbers (e.g., 1.1, 2.1, etc.) are connected to the chapter or section number in which the table appears. So, if you want it to say 2.1., it has to be in the chapter or section 2, as determined in your Multilevel list settings. Here is an article from Microsoft support that you might find helpful: support.microsoft.com/en-us/office/add-chapter-numbers-to-captions-in-word-76aa8706-3453-4a72-ad5c-b87d90ce1698. Best of luck!

@saharfiroozkoohi5964 2 года назад

Hi Erin. I'd like to modify the caption number as well. If it suggested table 1, I would want to have it like table 3.1 but I cannot change! Could you help me out here?

@erinwrightwriting 2 года назад

Thank you for watching! If your document already has chapters established, you can select Numbering in the Captions dialog box and then select "Include chapter number" and choose "period" in the "Use separator" menu to create the 3.1 format. Best of luck!

@saharfiroozkoohi5964 2 года назад

@@erinwrightwriting Nice comments

@rizezaki 2 года назад

can i make like table 3 ( bold ) text (not bold and italic) ?

@erinwrightwriting 2 года назад

Thank you so much for watching! Unfortunately, the Caption style affects the label and the caption text, so I'm not currently aware of a method to separate the two. However, you can manually change the labels to bold (if you don't have too many tables) without affecting your list of tables.

@faiznuranis25 6 месяцев назад

My table caption is auto, i want the caption to begin with 2.1, but i cant change the caption. Even when I create new label, it will show my label but put 1 at the back, please how to prevent this?

@erinwrightwriting 6 месяцев назад

Thank you for watching! I have a newer tutorial that includes a section on changing the numbering: ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-UQJj5U9Cplo.html. Plus, I have another tutorial explaining how to add the numbering with section numbers (e.g., 2.1): ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-U6o0ZOiqN0E.html. I hope that helps!

@suryahr307 4 года назад

I want to give different styles for different captions (different for table caption, different for figure caption)

@erinwrightwriting 4 года назад

That's an interesting question. Figure captions and table titles are both governed by the Caption style because in traditional publishing they share a style for consistency throughout the text. I think the easiest way to differentiate the two might be to create a separate style and then manually apply it as necessary. However, be sure that "Automatically Update" is not checked in the Modify Styles dialog box. Best of luck!

@suryahr307 4 года назад

Actually I want a different style for equation caption because the whole equation is changing its style to caption style when I give a caption to it.. Its maybe because caption is in same line of equation