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How to Create Data Entry Forms in Excel - EASY

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How to create data entry forms in Excel? In this tutorial, I show you how to easily make a data entry form in Microsoft Excel without VBA. Data entry forms can make adding data to an Excel spreadsheet much easier and with less mistakes. This can be great for databases containing addresses, customer information, or anything that requires data to be added to Excel. Let me know in the comments if you have any questions while you create data entry forms in Excel.
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Follow the steps below to create a data entry form in Excel:
1. Open Excel and add the data entry form headers that will represent the names of each field in your form.
2. Select all the fields then in the top meu select Insert then Table.
3. In the Create Table menu select My table has headers and then select OK.
4. Now right click the top menu in Excel and select Customize Ribbon.
5. In the Customize the Ribbon menu select New Tab, then rename the new tab to Data Entry.
6. Now select the new group under the new Data entry tab you added.
7. Select the dropdown title Choose commands from and select Commands not in the Ribbon. Scroll down and highlight Forms then select Add. If you get a warning make sure you have the group under the new tab selected before adding the Form to the Ribbon.
8. Select OK to save the new Ribbon customizations.
9. Now highlight the table on the spreadsheet and then in the top menu select Data Entry then Form.
10. Add your data to the fields in the form menu and select New. The data will then be added to your spreadsheet.
#Excel #MicrosoftExcel #Spreadsheet
Disclaimer: Some of the links in this description are affiliate links. As an Amazon Associate and a partner of other affiliate programs, this mean I earn a small commission from qualifying purchases through these links. This helps support the channel and allows us to continue to make videos like this. Thank you for the support!
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6 сен 2024

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Комментарии : 89

@paulsantos5625 8 месяцев назад

Thank you so much… this opens up a whole new world for me. My wife has an ebay store and I have been forced into manual data input. This is a game changer, very concise explanation quick no fluff and to the point. Thank you again

@GaugingGadgets 8 месяцев назад

Happy to help! Let me know if you have any questions. Thank you for watching and please consider liking and subscribing! 😎

@Floxflow 4 месяца назад

The value pr. minute this video has is astronomical. Very well done!

@veryutils Месяц назад

Thank you for the helpful video! I recommend trying the VeryPDF PDF to Excel Converter. This Windows software can automatically convert PDF files to Excel spreadsheets, allowing you to bulk combine PDFs while preserving formatting.

@chon.nk.7550 3 месяца назад

Thanks for the video. How do you later on add another field to that table if you maybe forgot?

@CurrentElectrical 6 месяцев назад

I wish it could be done as easily on a mac with excel......but no option to add a Form in the ribbon.

@paola_75 Месяц назад

@@CurrentElectrical is there limits to certain devices then? The laptop I am using doesn’t have it either 😖…

@roxlee1 6 месяцев назад

Can a form be generated in reverse? For example I have a spreadsheet with data (that has grown and become a "progress tracker") and I'd like to view and edit in a line by line format in a form. Can that be done?

@nikitamakwana8478 3 месяца назад

How do you make sure it does it in alphabetical order

@khuramwaqar418 11 дней назад

Thanks. I was looking for this for hours.

@GaugingGadgets 11 дней назад

You're very welcome! Let me know if you have any questions. Thank you for watching and please consider liking and subscribing! 🙂

@ejupluta459 Месяц назад

Thank you for the video, but can we make a dropdown list in City: column, from a form view?

@SalmTek 9 дней назад

This option is only available on Excel 2010 above, but good to know thank you

@mstonua 4 месяца назад

So easy, quick and valuable - thanks

@user-jf1qt9kt7t 11 месяцев назад

How do i add a Drop down for the Data entry form

@rinrovin6054 28 дней назад

Hello, when you input new data, is it automatically arrange in alphabet sequence? Thanks.

@amompyatona8754 Месяц назад

Hi, what if I want to create a more complex form? One with drop down menus or tick boxes?

@donngu 6 месяцев назад

Thank you for this! I’m creating a tool for employees. Will each user need to go through these steps to set up the data entry tab, or will that formatting be saved in the file itself?

@blengblong01712 Месяц назад

@@donngu same question, did you find out the answer?

@donngu Месяц назад

@@blengblong01712 I never did get an answer but I suppose I could ask one of the employees.

@kunalzshah Месяц назад

1) Is it not possible to have the form popup open automatically, when the excel sheet is opened? 2) Is it possible to add validation in the fields, for example, date format, email should not have any symbols but @, amount field should not have letters, and so on and so forth.

@sunshinerising2405 3 года назад

This does not work for MAC

@japeks001 2 года назад

yeah, there's no form option in Mac. :(

@H8ssan 2 года назад

Yep, Unfortunately this doesn't work for MAC :(

@TheNamonte 10 месяцев назад

@@japeks001 thank steve-o

@amarcentury5805 29 дней назад

Same here

@anilkumarpingili 3 месяца назад

Thanks , works great ! Very Easy way , no macros nothing . Easy to fill forms Thank you

@pnjwck 2 месяца назад

Nice tip! How could I add a dropdown option on the data entry form?

@gauripawarmagar2043 Год назад

Good one! what if I need options in some labels? say male or female under gender?

@fairushanizan8527 3 месяца назад

Hi. How to make button for the form? Instead find the form in menu bar, we just click button prepared and the form will come out.

@TRouble-os7kx 3 месяца назад

How do I edit that information or do I need just type in the box where the information will be input?

@dcshorts9658 22 дня назад

thank you very much😃😃😃😃😃😃😃😃😃😃😃😃

@GaugingGadgets 22 дня назад

You're very welcome! Let me know if you have any questions. Thank you for watching and please consider liking and subscribing! 🙂

@davidchavez1330 14 дней назад

I do not understand, every time I right click nothing happens. I keep trying to bring up the customize ribbon but I do not see it as an option.

@informasisejarah7211 Месяц назад

Hello, I have a question.... If the patient's name comes back in 2 months or 3 months to add a recap, what kind?

@QueenCastaspella 3 месяца назад

This is SO helpful!!!!

@GaugingGadgets 3 месяца назад

I'm really glad you found it helpful. Let me know if you have any questions. Thank you for watching and please consider liking and subscribing! :)

@twinenk15 4 месяца назад

When you share your file in teams, the Data Entry/form option disappears and you can not customize the ribbon when sharing a file in Teams. Is there anyway around this?

@farajamwakamyanda3014 3 месяца назад

Simple and clear thanks

@GaugingGadgets 3 месяца назад

Glad it was easy for you! Let me know if you have any questions. Thank you for watching and please consider liking and subscribing!

@sezyboii 8 месяцев назад

How can I put connect the entry form to a website I build in Webflow so when a customer put there info it will go straight to excel

@oneandonlyTan 5 месяцев назад

This is what I'm looking for

@salaudeenafeez777 5 месяцев назад

Does this form has a Link to input Datas outside of Excel worksheet?

@forhadsamad4498 5 месяцев назад

how do get ribbon customise. would u please help me

@ardenfreyjr.5500 6 месяцев назад

Will a data entry form also have a dropdown list for different cells?

@farhahizuddin8774 Год назад

Hi, does this work on tablets as well? or just on laptops?

@cynthiaburque5835 5 месяцев назад

Can you add data validation to the form?

@nourhomayed Месяц назад

I can't find "form" in list of commands , why?

@user-ik5nt4ym8o Год назад

Thank you sir you helped me alot

@GaugingGadgets 11 месяцев назад

You're very welcome! Let me know if you have any questions. Thank you for watching and please consider liking and subscribing! 🙂

@odongojohnnyjoknam5645 3 месяца назад

In my computer, i am not seeing the green bar ,,, over the Tool bar.... help me to set

@maxwelnoa6292 2 месяца назад

Spectacular no doubbt

@mentalelox 2 месяца назад

love this helps alot

@danielmaima3240 6 месяцев назад

For too many fields, the form doesn't appear. Is there any solution available??

@vishalpachare7144 6 месяцев назад

great so easy thanks

@bella1843 26 дней назад

My excel does not have a form on my MAC

@BeatrizAguirre-Gutai 5 месяцев назад

Hi, I don't have the FORM option on my Excel, does that mean I do not have the latest version? What version do I need to have?

@danielsirka3559 5 месяцев назад

This seem to be only for Windows version. Mac version does not have "Form..."

@IsAllAboutHealth 7 месяцев назад

Hi.. Is there a way to add drop down list? thkx for data validation?

@user-nb7tz4ok8f Год назад

thanks it helped and working ,, Regards

@GaugingGadgets Год назад

Happy to help! Let me know if you have any questions. Thank you for watching and please consider liking and subscribing! 😎

@Faisal1504 7 месяцев назад

Can I add data in a form and save into two sheets.

@user-yw2dz3qr7n Месяц назад

Thanks

@SakthiPrakashPM 5 месяцев назад

is this feature available in Google Sheets?

@acen4009 8 месяцев назад

you're helpful, thx

@GaugingGadgets 8 месяцев назад

Happy to help! Let me know if you have any questions. Thank you for watching and please consider liking and subscribing! 😎

@independentopinion5302 5 месяцев назад

How do you add drop down list in a data entry form ?

@dimitrz2000 6 месяцев назад

thanks but I keep getting not enough memory error , even though only 1 excel is open ( mind you I have 67 columns )

@carlchristopher2534 Год назад

I am wondering what the limits are on the user form. How many fields or columns couldn't do? Also, since this is a cause database, can you show how to retrieve records?

@TheNamonte 10 месяцев назад

i believe the form has a column limit of 32 or so, to retrieve records either jkust hit up and down arrows to move through the list or hit the cirteria button and enter search criteria.

@dons0308 6 месяцев назад

Can i do it also in googlesheet. ?

@yayakhusu1663 4 месяца назад

Yea Greats job, atp I cam't find a literal button for button walkthrough. There's too much!

@dlshadsaeed Год назад

great it was realy good and easy dut the Data Entry Forms how can i save it pls thank you🥰🥰🥰🥰🥰🥰🥰🥰🥰🥰

@ITCodex 10 месяцев назад

I wish there was a something like a database that I could create multiple references to one instance eg User 1 -Task A / Task B / Task 3 QQ

@KathyGraef 18 дней назад

When I right click on the insert tab.. nothing pops up

@Zackluetkemeyer 14 дней назад

Bro same

@wmfirdaus 2 месяца назад

How to do in mac?

@Genz.com.nation 5 месяцев назад

Which windows is this

@samuelamponsah Год назад

Thanks 😊

@honeysaini6365 5 месяцев назад

How to fill this form?

@chrisw7612 11 месяцев назад

i t be great if forms is there in the option. but. according to the net mac version its missing typical microsoft to screw this up

@TheNamonte 10 месяцев назад

its not microsoft, but apple that prevents you from using the full functionality of excel on mac

@chrisw7612 10 месяцев назад

I still think it’s a con charging a price only getting half a product.

@JohnDoe-ed7vw 3 месяца назад

I really don't get the point of this, why lose the ability to get excel to auto complete some cells based on where I am standing and use this and enter every single letter/number with no help?

@deandencarasco7665 3 месяца назад

❤❤❤

@eshitaroy9886 Год назад

DIDNT FIND IT THAT USEFUL GOT STUCK UN THE TAB PART

@TheNamonte 10 месяцев назад

the tab part is just to get the forms button, its really not that complicated but all you need to do is right click on the ribbon to customize, then hit new group on the right (no need to rename) then select all commands on theleft side drop down and scroll donw to form and hit Add. once its in the new group hit ok. done.