How to use APPLE NOTES for Getting Things Done (GTD) 

Holy smokes! I have watched a LOT of videos about using Apple Notes but this is the first I’ve seen that has used tags in such a game changing way! The idea of a note as a tag ‘directory’ so that they don’t disappear and are always available for auto-complete is pure genius! This is going to change my entire organizational workflow, thank you so much!!

New fan / sub here! I love this user friendly tutorial! I’ve been scouring the internet for the best (and cheapest) project management app that supports the GTD method for my fledgling freelance writing business. I was overwhelmed and ready to give up when I found your tutorial. The simplicity of using a free app I already have is a game changer. It saved me time and money, not to mention the hassle of setting up an ill-suited app only to abandon it in a couple of weeks. Apple Notes does everything I need it to, but I wouldn’t have known that without your tutorial. Thank you so much!

I am a GTD fan of old. You have done an excellent job of working around the Notes app's limitations for GTD, especially around the next actions. I'll watch again and build as I go this time - as you initially suggested. Thanks for posting. Subbed for more.

Thank you for this. I think I'm probably going to use TickTick for my own GTD system, but this simple minimalist build is a great teaching tool for showing my students how to build a GTD system in free software. It took me about 60 min to do the build and another 30 to sort my existing notes into the folders in the build. As you've said, not perfect, but I think my students will appreciate the task-management functionality you can get even from this limited implementation of GTD. 👍

Awesome Video! This tutorial is definitely waaaay much better then the rest (talking about apple notes app).

Thanks for making this video….. I picked up a few ideas to improve upon my own system.

Hey Lucas! I read David Allen's GTD book and I love the way you implemented the concepts using apple notes. I followed your video step by step and it's only been 2 weeks, and I'm feeling the mind like water affect. Thank you so much!! I wish the best for you : )

Thank you, Lucas. Very helpful. I did 15 trial with Things3 on macOS. I use an android phone, and cannot access Things3 on my phone. Currently subscribed to a month of NirvanaHQ Pro. I particularly want to try out the recurring items, and decided I can do without, and go back to the free version of NirvanaHQ. I am relatively new to Apple Notes, so finding out how to create a link object is handy. Again, I cannot use it on my phone currently, but good to know. Greetings from Brisbane, Australia.

Lukas, excellent video. You presented some different techniques that I’m going to have to think about implementing. I have watched many RU-vid videos on Apple Notes, Apple Reminders, and on Apple calendar. Each provided helpful information. However, I consider each to be a sub optimization. What I’d like to see is one RU-vid video that explains to how to use those three apps collectively and, when new information materializes, which app to put it in. The video would also address folder structure and tag structure. Would you be willing to develop such a video?

Rich, insightful, thorough instructions masterfully taught. Thank you. If you could make GTD setup for Sorted 3 my friend I’d be grateful.

Great video! I'm so excited to set up my system. I don't think I understand the contexts tags section. Can you explain more? Is it basically what you will be using or locations you will be performing task at

Very helpful! How did you change the folder area to purple?

- Just use the top level notes folder as your inbox - Just one next action folder with a note for each action, use tags to assign contexts/agendas etc and smart folders to simplify review - Use links to associate projects and actions

Hi Lucas, great explanation. Can you tell me how you installed the webclipper for notes. Cannot find it. Thanks

Can you do a GTD with Apple reminders?

Is this for iOS 16?

I really like how there is not solution / suggestion for the poor web clipping feature of Notes....