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How to use Microsoft To Do 

Kevin Stratvert
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In this step-by-step tutorial, learn how to keep track of your tasks using Microsoft To Do. Microsoft To Do is a free task tracking app that you can access via todo.microsoft.com or via www.Office.com.
0:00 Introduction
1:00 How to get Microsoft To Do
3:08 Create first task
3:50 Create a list of tasks
4:30 Edit list Name
4:48 Set a theme for your list
5:15 Add tasks to list
7:00 Edit task attributes like importance, due date, etc.
7:42 Add sub-steps
8:45 How My Day works
10:05 Set reminders
10:20 Add a due date
11:00 Repeat / recurring tasks
11:15 Category colors
11:30 Attach an item & add note
11:50 Move and Copy tasks
12:35 Prioritizing and sorting tasks
13:25 Grouping lists
14:20 Share lists with others and assign tasks
17:57 Completed tasks
18:40 Search
19:20 Create tasks from email
20:20 Advanced settings
21:07 Wrap up
Learn how to track tasks across a team using Microsoft Planner: • How to use Microsoft P...
As full-disclosure, I work at Microsoft as a full-time employee.

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29 июн 2024

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Комментарии : 594   
@margaritaconley8044
@margaritaconley8044 3 года назад
Absolutely love how you not only teach us these tips and tricks, but you also organize the video so when we hover over the "line" (sorry, don't know what it's technically called) we can see what topic is covered - WOW! How super organized is that!!!! Thank you Kevin Stratvert for giving us these tools!
@GrowWithWill
@GrowWithWill 3 года назад
Really hope that now that you've left Microsoft, you expand this out into a series of videos using all sorts of productivity tools. The world is your oyster now!
@LuizSchmidt
@LuizSchmidt 4 года назад
Kevin: your tutorials are the best I've seen! Congratulations!
@anthonyramirez9123
@anthonyramirez9123 Год назад
Holy crap Kevin, this is better than anything you can find in the actual MS trainer/explainer videos. Keep up the great work on quality content.
@user-ne6pz2bs4k
@user-ne6pz2bs4k Год назад
Kevin, I really like how you explained things so clearly. I am a senior adult and can feel challenged trying to keep up with how to stay on top of my schedule as well as using "To Do" when I have not grown up in that generation. I am determined to learn. Thank you for doing this video.
@douglasdeltondo7852
@douglasdeltondo7852 7 месяцев назад
Great clarity. I have been using To Do for a couple of weeks, and had no idea of all its features. So helpful Kevin. A gift that keeps on giving 3 years later!
@JillJohnsonUSA
@JillJohnsonUSA Год назад
OMG - you totally solved my issue with TO DO and figuring out how to do sub-folders (used groups worked fabulously). Thank you so much for this video. I had spent over an hour trying to figure this out & then found you had the whole thing laid out so well. Bravo!
@ravilobo7977
@ravilobo7977 3 года назад
I have been using MS TODO for a while now. I love this tool. Learned a few new things from this video. Thank you so much.
@shemeikabrock436
@shemeikabrock436 3 года назад
Really great. Thanks Kevin. I just switched over from Wunderlist to MS To Do and wanted to make sure I still had all the same features and abilities. Love it.
@agalarzautube
@agalarzautube 3 года назад
As a Sharepoint Administrator and a DBA, all i can say is: "This is a perfect explanation/exposure" of this topic. Congratulations, awesome Job !!
@meta-lifestyle7766
@meta-lifestyle7766 3 года назад
Thanks, Kevin, I have learnt a great deal and most importantly appreciate the TODO more than what I had before. I did not know the features and functions previously. 👍
@Jon-hb6gx
@Jon-hb6gx 3 года назад
Really helpful video to get me started - very comprehensive! A helpful addition to would be more flexible custom reminders, e.g. every 1st Tuesday of the month or every other Friday (like in Outlook). I can't move all my productivity stuff to OneNote/To Do yet, mainly because this feature is lacking. Hope you're reading, Kevin!
@PhucLe-mq7le
@PhucLe-mq7le 4 года назад
Your video is immensely straight forward and useful, great job!!!
@codewithme6766
@codewithme6766 4 года назад
I seriously loved the video! It is something I had been looking for. Thank you Kevin :)
@raphaelperes4905
@raphaelperes4905 3 года назад
Hey Kevin, thanks for the video, thats the thing about Microsoft, sometimes you have a powerful tool in front of you but without guidance you dont see how far you can go. The devs and desgners added a lot of options but sometimes you use the basics if you dont have the proper awareness Great ! tks
@Navidkhann1
@Navidkhann1 3 года назад
Thank You Kevin I could have never found a teacher like you . I learnt so much from your channel. Thanks
@eaaeeeea
@eaaeeeea 3 года назад
Microsoft has really stepped up their game during Satya Nadella's time as CEO (from 2014-). The tools are becoming more powerful, connected and simple at the same time, and this has created A LOT of added value for me recently. Another amazing thing is this RU-vid channel; an easy, fresh and friendly way to learn about Microsoft's tools. Thanks Kevin for that! Microsoft is also doing very cool stuff on their hardware and software, instead of progressing in tiny increments like before. Very compelling stuff, creating value for the consumer first and to the shareholders second.
@TheAboriginal1
@TheAboriginal1 6 месяцев назад
Adding flagged emails to your tasks is really powerful. At first I did not like it and switched that feature off in settings. But I found it very inefficient to try and manually add the tasks in especially when I needed information in a specific email in order to do the task. So now I keep the feature on and I love that you can create subtasks within the flagged email task. Often the first step for me is simply "read this in detail" as I'll often get wall of text emails that take 10-15 minutes to fully read and understand.
@book-cover-designs
@book-cover-designs Год назад
I first started watching your videos on TikTok and found you to be very informative. Easy to understand. Thank you
@ishfaqahmed7337
@ishfaqahmed7337 4 года назад
Nice...like I was looking for this...thanks man I found your channel more clear and professional without adds and extra animations etc... Good kevin best of luck I have watched almost all videos and looking for more to come. They are helping me alot....
@ruz1957
@ruz1957 4 года назад
Thank you for your video and channel's contents, Kevin. I hope that when Microsoft creates a way to migrate Outlook's Tasks list into TO DO, that you'll publish a new video. :-)
@peteallennh
@peteallennh 2 года назад
I just can't express how grateful; I am for these videos. I have gained so much practical knowledge from you!
@erinmichaels9930
@erinmichaels9930 3 года назад
Thank you so much for this video. I've been using MS To Do, but you gave me more tips that i will be incorporating soon (ie. adding steps within a task, showing completed/ all tasks).
@Goldiegogo4567
@Goldiegogo4567 2 года назад
Thank you so much. The most informative and easy to understand tutorial out there. Great job.
@MrMikeyPayne
@MrMikeyPayne 3 года назад
What a clear, easy to follow, perfectly paced instruction.
@greathorseart
@greathorseart 2 года назад
Kevin I have been watching instructional videos about To Do for the past hour and a half and none of them were as helpful as yours for getting started and making the most of this feature. Thank you!
@KevinStratvert
@KevinStratvert 2 года назад
Glad it helped, Lucy!
@danielsears3782
@danielsears3782 Год назад
Great Video and easy to follow. One thing I discovered myself which I feel you could add to your channel is how you can drive your own productivity using the Focus Sessions feature in the clock app on Windows. It maps across to the To Do app as you probably know but I like how it tracks your productive time and gives you a sense of focused energy as you work through tasks.
@NicoleTeacher
@NicoleTeacher 3 года назад
Thank you so much! I already have Office account and this will be SO helpful. Appreciate the walk through.
@apadcole23
@apadcole23 Год назад
Wow! This was super helpful and very thorough without it being overwhelming. Thanks a lot!!
@Munneke1962
@Munneke1962 5 месяцев назад
Thank you Kevin! I'm a loyal fan of all your beautiful videos! I think you always explain everything calmly and clearly and in a very nice way!
@SuperskillsCoUkTraining
@SuperskillsCoUkTraining 3 года назад
Great introductory video - I'd been struggling with finding a suitable task manager that would work on my android phone in a Microsoft workplace and I think this will be a great help!
@johns8903
@johns8903 Год назад
You are the master of simplified teaching . I thank you!
@carlabryant3550
@carlabryant3550 4 года назад
Video idea (or point me to the video if you have one already): Discuss Microsoft Planner vs Microsoft To Do: similarities, differences, when you might use one versus the other? Also do Planner and To Do sync with the Outlook Calendar (i.e., do they automatically place to do items on your calendar? (that would be super handy for me!!!) Thank you so much for your tutorials! they are an awesome way to get to know all the things available thru Microsoft Office! Who KNEW???!!! Thank you!
@deeford8318
@deeford8318 4 года назад
That’s what I’d love to know. I’ve tried many task apps and I can’t see to find one I like that links your tasked to outlook. At least, not for free.
@BenjaminLStewart
@BenjaminLStewart 4 года назад
Microsoft should merge the two. Have the ability to move between a list, (Kanban) board, and calendar views.
@SWhitehead
@SWhitehead 4 года назад
In the settings you can turn on the link to Planner. My assigned planner tasks show up in my Microsoft To Do tasks
@bushwik
@bushwik 4 года назад
@@SWhitehead What settings offer this? In Office.com? I don't see that option when logged into To Do via a browser...
@Compertz
@Compertz 3 года назад
@@SWhitehead Planner doesn't show up in my 'free' version and it isn't an option in my settings. : (
@tievoli3328
@tievoli3328 2 года назад
Great tutorial! I switched to To Do, from Wiunderlist. Everything is great, except... one very important feature that is missing is to showing the overdue in the doc on my Mac like the reminders. I suggested this feature numerous times. No change. Therefore I am using reminders, Mac, because I am never late. It shows how many are overdue. Even though there are reminders in To Do, I can still miss the payment, if I miss the reminder, which is very easy To Do, :o). If you can suggest this feature to your colleges at Microsoft, our community would appreciate it.
@matheusspm
@matheusspm 3 года назад
All your videos have excellent content! Thanks for providing that. I'll share some with my co-workers.
@alluringasymmetry
@alluringasymmetry 3 года назад
I just found you and this is crazy, but your videos have upped my productivity lately.
@jig1056
@jig1056 3 года назад
This is an excellent video, thank you for taking the time to do it
@Ryan-op2ng
@Ryan-op2ng 3 года назад
Thank you Kevin ! now i can finally organize my life
@christinakaleta1162
@christinakaleta1162 3 года назад
Excellent video! Thank you so much for putting this together.
@gin9908
@gin9908 4 года назад
Hi Kevin , Thanks for this Video , I was confused with functionality of sharing and assigning task list with others in To do app , Now am clear .I request for explaining the To do & planner app interoperability in upcoming videos
@tinamarialawson
@tinamarialawson 4 года назад
I just asked same question about planner connection.... then I saw you asked too.... great minds😀
@jdw4807tube
@jdw4807tube Год назад
One can typically expect to learn something new from you, thanks for the videos!
@brahmadhanush1562
@brahmadhanush1562 3 года назад
video did exactly what it was suppose to ... Great Job
@Osuna2024
@Osuna2024 2 года назад
Thanks for all your help, Kevin! Done a lot for a Solutions Architect here
@carollynneteteak2188
@carollynneteteak2188 3 года назад
Excellent Kevin...I learned a lot and will be back for more info! Thank you!
@emilythechef
@emilythechef Год назад
I needed this tutorial so badly, thank you Kevin!
@gabrielaalonso9
@gabrielaalonso9 4 года назад
I love your tutorials! You are the best!!!
@janicehubbell
@janicehubbell 4 года назад
Nice. I really enjoyed it. I used it for work and home. Gave me better ideas. Thanks. I have it linked to my cell, tablet and laptop.
@maratikavya5882
@maratikavya5882 3 года назад
Hi Kevin, Thanks for this tutorial..!!! its very clear and professional. It would be helpful and informative if you share videos on outlook as well.
@stephaneandre4863
@stephaneandre4863 3 года назад
Thanks for this video. It would nice to have one explaining how to interact between OnNote and To Do.
@willemflach9834
@willemflach9834 2 года назад
Well done Kevin. This will dramatically improve my productivity
@Zelda36908
@Zelda36908 Год назад
I have stumbled upon your videos. These are awesome and I am listening to your how to videos to see if I can use it for my personal life and or work.
@seydnavid
@seydnavid 5 месяцев назад
only can say you are Super Perfect in what you are doing. Thank you
@howardabel2471
@howardabel2471 3 года назад
Great video. Extremely informative yet concise.
@musyarofahhumaira4892
@musyarofahhumaira4892 2 года назад
Well, thank you so much, Kevin. Now I know how to create my planned task in Microsoft To-Do🥰.
@davidadams421
@davidadams421 4 года назад
Very comprehensive. Excellent video.
@quruxdaxamarcadey413
@quruxdaxamarcadey413 2 года назад
Thanks kevin you taught me more about microsoft services To do list will help me to be more productive in my daily work thanks again and again
@CSenn_
@CSenn_ 9 месяцев назад
I learned so much! I am giddy that I have completely up-leveled my use of the software!
@fiestaquest861
@fiestaquest861 2 года назад
This was the first time I have been inspired to subscribe to a channel! I am a professional trainer for work and I found this video of yours to be one of the best I have encountered in a quagmire of crap. Look forward to viewing more of your videos. I will learn as much about how to create excellent videos, by example, as I will about content. I had one question, can you import/export lists/tasks etc?
@Chrisreedbeats
@Chrisreedbeats Год назад
This turned out to be a great 2 in 1 video both on To Do app and how to start and Amazing RU-vid Channel!! NICE!
@chetanyadav
@chetanyadav 3 года назад
Tasks is my favourite MS product. I love to mark things on my plate as done. I am glad it is this simple and MS didn't try to complicate it. I use it daily for my own. This is an MVP of Trello which I use in org. The note function in its Mac app has some bugs though. And, in this video, I am seeing category and flag functionality for the first time;flag list is so cool! MS should integrate it better with Outlook and Teams. I see it on Outlook web but not on Mac OS. I read that MS is updating Outlook Mac app, hoping it will be good.
@evelynwald9132
@evelynwald9132 3 года назад
Thank you so much for this videos as I learned a couple of new things. I was originally a Wunderbar user. One of the features I loved was that starred items would be listed under their respective tasks. Now it’s the reverse and not as helpful. I use it for grocery shopping on my phone and would organize things by store. It was so easy to see which stores I needed to go to because there are some items that I stared. Now it’s a jumbled mess, I can alphabetize the entire starred list, but the task is listed underneath. Please, since you work at Microsoft, ask the developers to bring this feature back, or make it as a sorting option. To clarify what I’m saying here’s an example. Stop & Shop is the task, under that I starred dish detergent, hand soap, yoghurt. Whole Foods is the task, organic chicken, milk, spinach are starred. What comes back when you select Important is, dish detergent (Stop & Shop) hand soap (Stop & Shop), milk (Whole Foods) organic chicken (Whole Foods) spinach (Whole Foods) yoghurt (Stop & Shop). Hope this makes sense. Hope you can help to bring this feature back. Thanks!
@jaimelopez7486
@jaimelopez7486 3 года назад
Very well presented content, greatly appreciated.
@kudlok1
@kudlok1 Год назад
Super useful and helpful. Thank you, Kevin!
@PanicAttackRecovery
@PanicAttackRecovery 3 года назад
Great video on MS To Dos. Thank you very much.
@fhebiedioayan8131
@fhebiedioayan8131 3 года назад
Thanks and good job! It's very clear and concise.
@zaheerahmed9549
@zaheerahmed9549 3 года назад
Excellent "Tasks To Do" and very well explained Thanks a lot.
@jrustyshaffer5438
@jrustyshaffer5438 2 года назад
Another great video Kevin - your videos are really good. Question: Besides flagging an email, is there another way to quickly put an email into TO DO? Also, I have tasks in outlook that are recurring for me which I look at every day. Do you use both outlook and TO DO for tasks or do you stick with one? Thanks.
@leandrocosta9052
@leandrocosta9052 3 года назад
Kevin thanks for clarifying some doubts, here today.
@craigkowalick1206
@craigkowalick1206 4 года назад
I also use # tags as another way to search within to-do. Works well
@user-nq7ld2yl2z
@user-nq7ld2yl2z 2 года назад
Brilliant video thank you. I have ADHD and I feel this app is going to ramp up my productivity
@stevedouglas7500
@stevedouglas7500 3 года назад
Nice introductory video to the To-Do list. I, like many others I suspect, use a combination of Outlook and OneNote on both a PC and an Android phone. What would be great is a video on how to get the most out of this kind of feature across all of those apps and devices i.e. how does all of this stuff work together. This would not only be useful for using the To-Do list but many other Microsoft features. I also believe that videos like that would be pretty unique.
@mandyblaauw7638
@mandyblaauw7638 Год назад
Great tuturial Kevin, looking forward to the advanced one!
@profnaderibrahim
@profnaderibrahim 4 года назад
Hi Kevin, thanks for this video. It is very useful.
@shelithacampbell1299
@shelithacampbell1299 2 месяца назад
Thank You for this!!! I am late to the party, but I'm grateful to now employ my new learning,
@muhammadnouman5544
@muhammadnouman5544 3 года назад
I added giving like to this video in my list xD Thank you for this! Super helpful
@mikemontazer2589
@mikemontazer2589 2 года назад
Very well explained, and very useful educational video on Microsoft To Do Software
@donnajames6067
@donnajames6067 2 года назад
Loved this tutorial - thank you so much!
@iancrawford7997
@iancrawford7997 12 дней назад
So thorough, so clear. So good!
@simonb7556
@simonb7556 2 года назад
Another great tutorial by you. Thank you.
@mjdudek2036
@mjdudek2036 4 года назад
Love to do, wish there was a way to set "my day" the night before.
@megh_na
@megh_na 4 года назад
Night after 12 am works😉
@peterbenc1148
@peterbenc1148 4 года назад
use Todoist..mic todo is a piece of garbage
@ericseanwooley2967
@ericseanwooley2967 3 года назад
@@peterbenc1148 29999.crf
@peterbenc1148
@peterbenc1148 3 года назад
@@ericseanwooley2967 wut?
@sreerampurushothaman
@sreerampurushothaman 3 года назад
Just set the due date to tomorrow, buddy
@trishcorbett6177
@trishcorbett6177 2 года назад
Thank you for the video - very helpful as I've not long started using it. All I need to know is how to change the name of the categories to customise them for myself so I can use them. A colour doesn't mean much so rather than cause confusion down the track renaming the category would be helpful. Thanks!
@luctor_non_mergor
@luctor_non_mergor Год назад
Very clear and systematic. Thanks!
@BenjaminLStewart
@BenjaminLStewart 4 года назад
Thanks for the video - Microsoft To Do is the best (free) option out there. One of my favorite features is the ability to flag an email and quickly move it to a list.
@Elslord
@Elslord 4 года назад
But only because they killed Wunderlist. Until then, they were second best, and they didnˋt improve since
@perfectbeat
@perfectbeat 2 года назад
Great tutorial! Much appreciated.
@TheFirstRealChewy
@TheFirstRealChewy 2 года назад
I got up today and decided that the most important thing I need to complete on my todo list was to find a tool to manage that list. This looks great for what I need. I keep too many things in my head, have things jotted down in multiple places. It becomes too much to the point that I become unproductive. It's time for change.
@eugenialoulou2727
@eugenialoulou2727 3 года назад
This was great! Thank you so much!
@kidzoom3910
@kidzoom3910 3 года назад
WOW!!! Great stuff. Please create a video to compare and contrast To Do and MS Lists. Maybe show some tips on integrating their functionality. Peace.
@Han-jk2dh
@Han-jk2dh Год назад
Thank you very much Kevin, this is excellent and very helpful.
@Gmeech
@Gmeech 3 года назад
Wow, great info. Thank you.
@johnvodopija1743
@johnvodopija1743 3 года назад
Thank you for the great overview. 👍😎🇦🇺
@alialbayati9368
@alialbayati9368 3 года назад
Amazing video, very helpful. Thanks a lot 🙏.
@leozeld_nb
@leozeld_nb Год назад
I wanted a good app and found Microsoft's app to be really good, and I also found this video which explained everything really well!
@jeffsaville_
@jeffsaville_ 3 года назад
Hey Kevin any chance you can do a demo on "Microsoft Lists"? Looks pretty cool and very useful. I'm a new subscriber to your channel and I appreciate you publishing all these awesome videos! Thanks so much!!!
@Coronet_1969_
@Coronet_1969_ Год назад
Seems like there are too many Microsoft apps for tasks and none seem to cleanly integrate into the Outlook calendar from what I've seen. They should simplify this and streamline To-Do, Tasks, Projects, etc. My challenge is trying to put our team tasks at work into one place and keep track of all the various due dates and who is completing them.
@tubybe
@tubybe Год назад
Use Monday
@jh11579
@jh11579 5 месяцев назад
Try Microsoft Planner
@user-bd7hn3dd3v
@user-bd7hn3dd3v Месяц назад
​@@tubybeboycott Monday, it's a naci zionist owned product.
@PedroRamirezR
@PedroRamirezR 4 года назад
Thanks Kevin. Excellent.
@Barren_Wuffet
@Barren_Wuffet 3 года назад
Very helpful video. More content on how To-Do works even more with Outlook could be useful.
@janesmith4833
@janesmith4833 11 месяцев назад
Amazing how to video! This wil maximize my way of working now! 😀
@francescopugno4681
@francescopugno4681 Год назад
Amazing Video and Amazing Useful Channel 👌 Thank You very much. From Italy
@NedJBanat
@NedJBanat 4 года назад
Hi Kevin, Many thanks for this Video. Any chance to do a Video for Effective use of MS OneNote.. Awesome Job, Thanks again!
@lindomanana4856
@lindomanana4856 3 года назад
Brilliant, Thank you!!
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