Notion’s New Calendar App is a Game-Changer

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Notion just launched a full-featured calendar app. Here's everything you need to know!
Start using Notion Calendar:
notion.so/calendar
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⏱️ TIMESTAMPS:
00:00 - Intro
01:48 - Sync Notion Databases to Notion Calendar
06:46 - Overlay Team Schedules
08:25 - Scheduling Links
10:22 - Calendar Blocking
11:44 - Attach Notion Pages to Events

Опубликовано:

5 июл 2024

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Комментарии : 357

@ThomasFrankExplains 5 месяцев назад

Follow-up video with10 more Notion Calendar tips: ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-msGGSIqcumk.html

@00mike00en 5 месяцев назад

Dragging tasks without dates into the calendar is the most important thing for me. Hope this gets added

@ThomasFrankExplains 5 месяцев назад

Agreed, that would be such a nice feature

@natemaynatemay 5 месяцев назад

For what it's worth, the way I have my tasks set up, when I add a todo item it defaults to today's date. This helps me be proactive about then changing the date if I don't plan on doing it today. I think if I had a big bucket of undated tasks I would be less effective at getting them done.

@00mike00en 5 месяцев назад

@@natemaynatemay that's actually a good idea thanks

@NotionSetup 5 месяцев назад

@@ThomasFrankExplains I've discovered that you can select which calendar or timeline view you want to use from your database, and this can be based on a date that is the result of a formula. Naturally, you can't drag that date in the calendar. But this lets you do things like calculate a default date to show in your calendar while leaving your due date empty. You can even have two different views of the same database showing. This makes it easy to spot items that have a default date, but no due date, using their colors. I'd like to be able to ctrl+click a calendar item to open it in Notion instead of clicking on it, then clicking on the "Open in Notion".

@vitorcomc 5 месяцев назад

Yes!!

@matt.banton 5 месяцев назад

I totally agree with dragging tasks into the calendar. Having an 'Unscheduled' pane on the left, with the option to sort them by a tag (or projects) would be a game changer.

@randomguy343BOSS 5 месяцев назад

A workaround would be to have a default template that has a time associated so everything populates at 1 AM or something and can then be scheduled from there.

@matt.banton 5 месяцев назад

@@randomguy343BOSSI like your thinking! I'll try that out, thank you

@SJCScripts 5 месяцев назад

What I do is to first mark tasks to be all day in Notion (by not having time or an end date) to have them populate at the top of a day's column. I then drag them down into the bottom to map them to blocks of time.

@matt.banton 5 месяцев назад

Also having the an option to differentiate between a Task and an Event would be very helpful. And having the ability to tick those tasks off from the Calendar when complete. Great video as always :)

@DeathByWine 5 месяцев назад

I think my biggest wishlist for this is to integrate the calendar into notion. Because currently it isn't a great alternative to any other calendar. But put it into notion, even replacing the calendar view for it, and boom 🤯

@apkarchitecture 5 месяцев назад

100% this. I don't really want two different apps open, particular if - for example - talking to a client and making notes against their project, and then booking in a future meeting! And the ability to remove weekends from the view for me is the biggest issues with the current calendar view

@zosiasankowska507 5 месяцев назад

You can copy a Link to your calendar and embed it in Notion - that way you can use it and modify it and all without opening a new tab

@henson_prod 5 месяцев назад

I think the very reason that is not the route Notion took was due to the acquisition. Rewriting an app or platform to fit into your existing app is a tedious process and defeats the purpose of acquiring that company in the first place. From what I see, notion and calendar is basically tapped to each other and not completely interconnected with each other. But the future hold a lot of possibilites.

@apkarchitecture 5 месяцев назад

I get that, a bit. But equally you don't buy up IP to have it sat there as a largely dis-integrated service.....right now it feels a bit like software that could be hacked together in your bedroom with a long list of TODOs@@henson_prod

@celine.s 5 месяцев назад

@@apkarchitecture You can remove weekends from the main view in the settings

@ThatAdamGuy 5 месяцев назад

Oh man, yeah, 120% on the "recurring tasks, please" bit! And beyond that, thanks for another thoughtful and helpful video :)

@user-nl8lg6jl8u 5 месяцев назад

Brand new to Notion (and to your channel), and am happy that the Calendar launch coincides with the beginning of my learning curve, so I can figure it all out together, I am completely reliant upon my calendar for remembering everything, and definitely agree on the need for immediate update across all recurring tasks! Thank you for this excellent tutorial! I will be checking out your "Notion for beginners" videos.

@DanVega 5 месяцев назад

Thanks for the in depth tutorial on the new calendar Thomas. I'm a huge fan of your videos, keep up the great work!

@matheusschultz2438 5 месяцев назад

Thank you Thomas. The moment I saw the calendar release this morning I came here to see what you had to say. I would also love to be able to schedule data-base items directly through the calendar. As some other people commented, being able to edit the status of tasks directly throught the calendar would also be a good feature. I really appreciate your work and all of the valuable info you share with us!

@pennechantel4696 5 месяцев назад

Thank you! Love your work and 1000% NEED the recur tasks support!

@TroyLFullerton 5 месяцев назад

Awesome video, Thomas--I just got started with the Notion calendar earlier today, and I needed a good orientation. I felt like a kid in a candy store! This is going to be great!

@derjanstein 5 месяцев назад

Thanks so much for the introduction to Notion Calendar. I'm so excited that this finally happened. I agree that recurring events would be awesome. It would also be great to be able to check tasks right in Notion Calendar to mark them as done.

@julienbpwl 5 месяцев назад

I already saw people requesting this exact same feature: being able to check tasks directly in Notion Calendar. It seems to be a popular ask. But for each item displayed in Notion Calendar, there is a button that links to this specific page in Notion. I know that it's one click more but I'm wondering if there are other benefits of having it directly in the Notion Calendar. Would you be able to shed some light on that?

@threecatsdancing 5 месяцев назад

Does the new calendar now mean it would be a good idea to have a master calendar table that is the db for everything, and on other pages you would just make your desired view of that db filtered how you need for that page?

@Ashaa_ja 5 месяцев назад

Absolutely loved this! thank you so much for sharing and I can't wait to use it

@petrosyanruben9944 5 месяцев назад

Thank you very much for making this video! I got a pop-up on my Notion about the new Notion Calendar. I was hoping you would make a video on this, and turns out you already did! Thank you very much!

@MuzTalkies 5 месяцев назад

He answered all my questions about notion calendar in one video! Thank you so much!

@cloudlake 5 месяцев назад

Thank you for such a quick calendar info video! I figured out some of it. But it helped to see everything!

@BreMue 5 месяцев назад

This is exactly as you say, a game changer A month or two ago I put more focus in tracking my time and trying to task block my day and was not thrilled with the existing calendar options - this is going to be INCREDIBLE

@anthonyrotolo6915 5 месяцев назад

Also would love to see the ability to view / edit properties on a database item in Notion Calendar (i.e. mark a task as completed)!!

@sayedhusainalmousawi3632 5 месяцев назад

YES!!! Would love to be able to change properties directly from within the calendar, without needing to open Notion.

@matt.banton 5 месяцев назад

Totally agree!

@nachobru 5 месяцев назад

we were waiting this for so long

@Jed_Herne 5 месяцев назад

This is awesome. Can't wait to use this for my own business - especially the recurring expenses and editorial calendar ideas.

@RexFernando-fy8fe 5 месяцев назад

Watching from the Philippines. Thank you for this! Very helpful!

@dolipops 5 месяцев назад

I would also love to be able to check off todos right on the calendar view as well!

@antonellamar 5 месяцев назад

This is amazing! I’m so happy excited to try this out. I totally agree, I’d love to see unscheduled tasks in it too! Hopefully they bring that soon

@brilliantvoiceovers 5 месяцев назад

Brilliant video thank you I was excited when I saw the release so I shall dive into this tonight. 😊

@arad818 5 месяцев назад

LOVE, extremely helpful as always 👊🏽

@preetummistry 5 месяцев назад

A really valuable video, thanks very much Thomas!

@enjoyette 5 месяцев назад

Thanks for the breakdown!

@zixinjournal8404 5 месяцев назад

Awesome! Thanks for introducing this to us, Thomas. Keep up the great work.

@mo1809 5 месяцев назад

Thanks for the introduction! Few hours ago i had just 20% to use their new app after watching their official introduction but now you make me up to 85%🙂

@gmt5664 5 месяцев назад

I checked for this just hours ago. Yay! Thank you!

@GotMugd 5 месяцев назад

Great video as always, I’m shocked you don’t have actual shares in notion, I feel like you’ve done so much for their growth

@mbarr 5 месяцев назад

Yep this is exciting. Thanks for the explainer.

@SebMarks 5 месяцев назад

great video! super helpful and easy to follow

@taik18 5 месяцев назад

Loved it. amazing feature and crystal clear demo

@traceyc7745 5 месяцев назад

Thanks for showing me I DO need to use this! lol I’m just starting, bouncing all around, and decided I could ignore that email yesterday. Adding it to my download and link up list.

@paulmilakeve 5 месяцев назад

Great addition for Notion. Works great for me since I have multiple databases with varying tasks and now I can get a complete view for all or some of them as I choose.

@jondrive8801 5 месяцев назад

hope you'll be showing us how to use this with ultimate brain. I'm pretty new, so would love this

@lenoraclemm1892 5 месяцев назад

Same. I feel like i didn’t have to watch game of thrones every Sunday for years I’m just bingewatching it over a weekend bc I was late to the game lol

@HereIsDamian 5 месяцев назад

Thanks Thomas! I hope they add the ability to filter database items in Calendar - my team and I share a central actions database so everyone's tasks show up when I link it to calendar at the moment. Absolutely loving the scheduling feature and the feel and flow of the app, really great to get your take on it.

@julienbpwl 5 месяцев назад

That's actually a very valid point. If you have a small team using a shared task database, I guess it is ok to see all tasks. But if you have a larger team using a company-wide task database (as recommended by Notion), you will end up having tons of tasks in Notion Calendar and tasks that you don't care about. I'm wondering if there is currently a solution for that...

@MondSemmel 5 месяцев назад

@HereIsDamian: This apparently already works; if you create a filtered Calendar view in Notion and then use the Open In Calendar button, supposedly only this filtered view appears in Notion Calendar.

@julienbpwl 5 месяцев назад

@@MondSemmel Just did the test and you're right. It works. If you filter your database view for example for your team, then you will see only these tasks in Notion Calendars. Now I'm still not sure that's the ideal solution as it will mean that each team or individual will need to create their own view in the source database (as Thomas explained, it can't be an ad-hoc view / linked database view) so you may end up having a lot of "timetable" or "calendar" view to accommodate everyone needs in addition to implementing that directly on the source database with a risk to delete or break something. I don't know. I would rather have this filtering capability later in the integration process as an individual preference so that I'll have more possibilities such as showing tasks assigned to me in a particular color in the Notion Database and tasks assigned to my team and not directly to me in another color (not sure that's a good example but you get the idea).

@HereIsDamian 5 месяцев назад

Hey thank you SO MUCH@@MondSemmel for this - I just tested and yes you're right this does work when launched from Notion itself. Going to be interesting to see how this works in ppractice, but this is a great step.Thomas' point about wanting to see other database items that haven't bee assigned a time is very pertinent here, but regardless its a huge breakthrough to be able to see Notion items alongside other calendar items. Thanks again for the tip 🥂

@user-zg9st1ux7b 5 месяцев назад

Woww!!! I literally was having this exact problem last night! Noticed after getting to understand how Notion worked and decided to set up a calendar, and couldn't help but notice how bad the functionality of the calendar was. Thank goodness that I was lucky to run into your video.

@Naumec 5 месяцев назад

Great job! Thanks for such a speed! Just downloaded the app, it's going to be faster for me now)

@cassieseow 5 месяцев назад

As always, thanks for the great explanation! and yes, wonder when they will add in recurring function, after years of everyone screaming for it.

@ShekinahSims 5 месяцев назад

Love this! Now, all I need is to be able to embed Notion Calendar in Notion so I can truly use Notion to manage my life as one app.

@Ah_94102 5 месяцев назад

Appreciate the quick update! I actually saw the notification about this feature earlier and was curious to hear your thoughts, btw can this calendar show dates created by formulas?

@taniabiland8719 5 месяцев назад

I was about to give-up on Notion because of the missing calendar. Super happy about this new app! And hopefully the RRULES will be implemented soon, that's a must! 😊

@ayush8 5 месяцев назад

At 13:50, this is the exact same feature that HEY calendar just added in their calendar. It is a really nice feature!

@mattisheyevisuals4108 5 месяцев назад

Great work! Is it just me, or do more people miss the two-way-synch from notion calendar with apple calendar?

@kathimacnaughton9977 5 месяцев назад

Thank you; very helpful!

@movetohouston 5 месяцев назад

I need to learn databases. I only use the templates already created or use the blank pages for notes. Definitely downloading the notion calendar app now.

@movetohouston 5 месяцев назад

Okay, you win. Thanks for letting us know you have a training course!😂 The expense tracker is amazing! I'm looking forward to that template!

@Diego_Cabrera 5 месяцев назад

I love the crispness of your screen recording, i've been looking for ways to improve my quality. May I ask what software do you use to record your screen? Awesome video by the way.

@malikamanelva 5 месяцев назад

I'm excited for this!

@EmilyRichards-hz9gh 5 месяцев назад

There is some ability to create recurring tasks in databases! It could definitely be improved, but it works well enough. To use it, you have to create a page template for the task/event you want to recur, then go back to the database, click the small arrow on the top right next to "new", click the three dots next to the template, and you can set whether it should repeat and if so at what frequency. Since it's a template, you can set it up to have all the same information, tags, links, etc. each time!

@EmilyRichards-hz9gh 5 месяцев назад

I stumbled across this a few weeks ago when setting up a new template - I hadn't heard anything about it before!

@bernadettevanbreukelen 5 месяцев назад

Deffo loooove this tuturial. I’ve started out enthusiastic but enden up deleting it due to settings and ‘what’s going on?’ Thoughts. The you explain it is a lifesaver. Hitting up my Notion calendar asap today

@cristalgarcia3300 5 месяцев назад

Thanks for that awesome introduction!!! No apple calendar integration ?

@AKD-le2kb 5 месяцев назад

well-explained, thanks!

@juergenschubert3247 5 месяцев назад

Great video! Awesome explained. Would be great to also have a review of its iPhone/iPad usability. What can be and Connor be done when having this app running on an iPhone!

@beacomedian 5 месяцев назад

It makes some sense that they'd have to pick which of multiple date fields you'd want to have on the calendar, but for now it's a little clunky, and I'm in a situation where the Notion DB Calendar supports multiple start/end date fields for Timeline views, which I take advantage of, and then the Notion Calendar App only supports one date field so all my DBs aren't displayed properly... I'm going to hold off for a bit before reconfiguring my DBs and hope they add that support.

@dipanjansaha8399 5 месяцев назад

Thank You Frank !!

@mannyade2890 5 месяцев назад

This is great, thanks Frank and thanks Notion!

@AnshMehraa 5 месяцев назад

Thank you so much for this! Super helpful. One doubt, whats this tool that shows every key you press? It is so well designed and reactive. I am a RU-vidr and I'm looking for something like this!

@ThomasFrankExplains 5 месяцев назад

Keystroke Pro! I use it and Cursor Pro for these videos. They’re MacOS-only, and they’re a huge reason I switched my computer for this channel over to Mac. They just look better. But on Windows there are still options - Carnac the Magnificent for keystrokes, Mousehighlight for cursor.

@HungNguyen-nk8uv 5 месяцев назад

Thanks for sharing so thoughful information about the new features :>)

@yixinsnow 5 месяцев назад

Great! I have received your email and watched this video before I found this update on my notion :D

@KeepinitRealLiz 5 месяцев назад

This is mind blowing 🤯 and I absolutely love it 😍 😍😍

@jin_9sliving 5 месяцев назад

Thank you, Thomas. I downloaded soon I saw your video. TBH, I was really excited at first and disappointed as most my personal database including content calendar is made in 'inline database' . so I can't connect to Notion calendar. Try to find the way of connecting it or hopefully notion will change this soon^^

@walid7189 5 месяцев назад

Finally! This is amazing. I would like to mention that if you have calendar events sent by other people, you won't have the option to assign a task to it. or sync it to a notion database. For example, my team do not use Notion, and lets say I have a meeting sent by my manager. There's no way for it to appear in notion or attach a task to it. Would be nice to have some kind of a solution for this.

@AlexPrevost 5 месяцев назад

Was very excited about linking, but it looks like I’m unable to link documents to meetings unless I created the events myself. It appears that you can’t link a page to someone else’s calendar event or meeting invite. I hope this is something that can be modified/addressed in a future update.

@santiagosotelo6881 5 месяцев назад

Also the ability to see the properties of the notion events in the notion calendar so if the event from a notion database has other properties been able to see them and modify them

@SurajRhere 5 месяцев назад

Great video! This was the first one I checked out before diving deep into using the Calendar! Which screen-recording app do you use, by the way?

@SamanthaLeith 5 месяцев назад

Now I really am going to set up my Notion!

@CalvoConBarba 5 месяцев назад

I’d love to be able to show properties of tasks within the calendar, just as we can on every other views within Notion. Use case, I add a label to every task within my todo’s DB to specify which project/client this task refers to. Would be great to show them on the calendar. Without that, I don’t know if the task “Send report” belong to client A or client B. (I only have one big database of task where all tasks and to-do’s live, and filtered views per project/client)

@minjechoi6562 5 месяцев назад

Hi Thomas, thanks for the timely video! As a UB user, after trying out the new calendar I'm wondering if this only works when I set start and end times in a single date field as opposed to having separate start and end date fields? If so, I'm worried if we might have to rewrite all our time-related formulas for task scheduling and prioritizing.

@ThomasFrankExplains 5 месяцев назад

If there’s a feedback option in Notion Calendar, please let them know that! It’d be good for them to consider.

@beacomedian 5 месяцев назад

I'm in the same boat - I have separate Start and Due date fields for timelines. I can't remember why I set them up that way in the first place but hopefully I'm not on the hook to rejigger that. My time tracking DB also relies on separate fields, though maybe now that there's a calendar an integrated time tracking would be on the roadmap. 🤞🤞

@PhilippaRichard 5 месяцев назад

Great video, this looks so useful. Have you tried it on ipad? I want to try it out, but it won’t seem to link to my notion databases.

@heyspinman 5 месяцев назад

I wonder how long it will take to get Microsoft calendars working.

@l.upascu 5 месяцев назад

Hi Thomas! I recently purchased "The Ultimate Brain for Notion". I am happy with it, but I feel like I should be able to have Notion Calendar along with it. Can you please make a video of how to sync your ultimate brain with Notion calendar :)?

@geekcomputersuk 5 месяцев назад

So now where I used Zapier to have repeating tasks at certain times and day, I can easily do a particular calendar reminder and have them appear in my databases.

@egbz977 5 месяцев назад

I think they don't have a feature to add an end date for a recurring event (say it is recurring for only a month!) that would be extra useful...

@xanderneal 5 месяцев назад

Such a great update! Some of my events show all the information (conferencing, location docs and links etc) but some events don't show any of that. Can you think of any reason why?

@Ga-Briel 5 месяцев назад

Hahaha! Great intro to the new calendar app - but best part is "Hulk serum!..."

@AliciaGuitar 5 месяцев назад

I was doing my school work when the creen popped up telling me to install calander, and i was SO excited. But it only copied over tasks from one class. I have 8 classes. So time for me to figure out how to make it work right. I think i just need to put a calandar view in my tasks database instead of the classes database. Hope it works out!

@kathygeffen256 5 месяцев назад

So cool but yes. I had already created my own view with tasks and no due date that I could drag to a calendar view in Notion. Without this is the new Notion calendar app, this solution can’t be added to my business workflow yet.

@alon_vita 5 месяцев назад

I was just thinking to myself 'I miss Thomas's videos' like two days ago and then we get this

@Das0000 5 месяцев назад

It will be also good if they set more option for the mobile users. I do not have a keyboard on my phone 😅.

@losangelo6597 5 месяцев назад

It would be great to have date and time calculator features.

@kevenreis224 5 месяцев назад

I hope Notion put a toggle button to hide that right-side panel. That availability and meeting feature is a thing that I never use. I like to have day view at corner of my screen and that panel takes too much space.

@mrcloud1679 5 месяцев назад

I can't even talking English every well, but i like your content, you'r just like "the man of notion" 😅😂

@Romany-Pharaoh 5 месяцев назад

I really love it and waited so long but I wish if it has the offline feature which is being able to edit the calendar offline and then when I come back online they sync everything automatically so please add this one to the wish list

@PavelShevchuk 5 месяцев назад

I wasted weeks looking for good calendar apps for Windows and decided it's cheaper to buy another MacBook than switch to Windows and pay a subscription fee for anything remotely resembling Apple Calendar feature-wise

@nein6797 5 месяцев назад

so loved it

@valeriodipalo1042 5 месяцев назад

Hi Thomas, are you thinking of any nice integration of Notion Calendar for Ultimate Brain users ?

@rspeckham 5 месяцев назад

Thanks 😊 Great video. As well as using it on my Mac, I have downloaded the app on my iPhone and iPad. However, the iPad version just looks like a big copy of the phone version (doesn’t work in landscape mode). Am I doing something wrong, or does the app just need some work?

@exiousgb7757 5 месяцев назад

FINALLLYYYYYY!!!!!

@fangirlxxl 5 месяцев назад

Thank you for the helpful video. Is there any way to show sub-tasks of a bigger task, without making separate pages in the master database? If there is something that I really miss in Notion is the possibility to make a template for a project with sub-tasks (happening on different dates and at different hours) by using just one page. Is there any way to do that using the new calendar app?

@habibmohammed2779 5 месяцев назад

This is a dream come true

@jarljensen9327 9 дней назад

is it possible to integrate the outlook calendar to the notion calendar somehow?

@ThomasFrankExplains 8 дней назад

Not yet, unfortunately

@habibmohammed2779 5 месяцев назад

This can literally make 3 apps disappear from my screen. It was so obvious that they really needed to make their own thing! Since the beginning of computing , I have been trying to formulate the best variety of apps just to make up for some of the shortcomings in my calendar app! Now i feel a huge weight is off my shoulders

@ilaydaC. 5 месяцев назад

hii what are those apps

@leex220 5 месяцев назад

Nice Video.. Could you do a video connecting Notion with Outlook calendar ? Does the feature even exist?

@shazmeelazeman7295 5 месяцев назад

Thanks for the video! Really helped me understand what it's all about! I just needed to ask, you mentioned in your database that you showed where the date is updated automatically when it's billed monthly etc. How did you do that? I bill my clients monthly and I'd like to have a billing reminder that updates monthly. Hope anyone can share any input on this, thank you!

@ThomasFrankExplains 5 месяцев назад

That’ll be my next video, and I’ll share a free template as well.

@davidroseborough 5 месяцев назад

fingers crossed for Office 365

@WesTheMarketer 5 месяцев назад

Can you see calendar events in Notion that you’ve linked to pages? My use case: I have clients. I have a client page for each client. It serves almost like a dashboard. Project links, resources, etc. I’d love to include upcoming meetings on that page. Can the calendar integration allow me to do this?

@damianstamm6268 5 месяцев назад

While the Notion app allows me to create calendar events, it only allows me to pick one destination. For example, I can pick the calendar or my tasks database. I need both. I need it in my calendar for visibility reasons, but I also need it in my tasks database to manage. Also, I can enter the event into a database but I cannot populate fields that are in the database from Notion Calendar. This would be big because otherwise I am creating an event in the calendar, and then going to tasks to fill out the details, when I'd rather use Notion Calendar for the planning interface and then Notion itself for non-calendar activity

@damianstamm6268 5 месяцев назад

I still want to thank you for these videos. My task database is based on your masterclass and it has been very helpful