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Regular Import of Excel Sheet To SharePoint List 

Jamie McAllister
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Please check out the new version of this Flow here;
• Power Automate - Flow ...
A very straightforward solution to import Excel Sheet content into a SharePoint List using Microsoft Flow. Note that the "Get Rows" action in the video has recently been renamed to "List rows present in a table".
For access to resources supporting this and other videos consider joining us on Patreon;
Patreon - / mcallister

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30 сен 2024

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Комментарии : 93   
@JamieMcA
@JamieMcA 4 года назад
Please check out the updated version of this Flow here; ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-YnuMFnVATuE.html
@JamieMcA
@JamieMcA 5 лет назад
The "Get Rows" action in the video has recently been renamed to "List rows present in a table".
@jessjimenez7039
@jessjimenez7039 5 лет назад
Jamie McAllister my spreadsheet has dates and my flow keeps failing because of it. Is there a way to get around that? Or have flow convert the format?
@JamieMcA
@JamieMcA 5 лет назад
Best to convert. Specify a locale so that the value is converted correctly.
@jessjimenez7039
@jessjimenez7039 5 лет назад
Jamie McAllister how would I do that? I’m fairly new to flow
@jessjimenez7039
@jessjimenez7039 5 лет назад
Jamie McAllister could you make a video converting dates? That would be awesome!
@eschrader
@eschrader 4 года назад
Who gave you a thumbs down? and man thats a good ratio of likes!
@SGA01
@SGA01 4 года назад
It can't get simpler than this. Like the way you describe each step, it's very helpful.
@Fiktage
@Fiktage 5 лет назад
Hello. Many thanks for your video! very helpful. Is the any way without flow to append new information to existing sharepoint list? structure of the columns are same
@JamieMcA
@JamieMcA 5 лет назад
For an actual list I'd say not. For a library if file names are identical you get a new version of the file.
@nickc-o9134
@nickc-o9134 4 года назад
Hi Jamie, thanks for the video, it is very clear. I have a column in my Excel sheet called 'RefernceNo' and one in my SP List with the same name. For all the other columns i simply do a map of the fields, but this one always wants 'Dynamic Content'. It was a number field, but i have changed it to text to see if that was it, it wasn't. Any suggestions?
@ThatAlejandroShow
@ThatAlejandroShow 4 года назад
I'm going through the same issue, if you find how to solve it, please let me know.
@ThatAlejandroShow
@ThatAlejandroShow 4 года назад
I found a workaround for this, you can find it in MS PowerUser Forums as "Dynamic content not available for Number type columns in sharepoint?" hope it work for you.
@letuan930
@letuan930 5 лет назад
can you help me. I follow your instruction. However when i key in "Exce" my connectors list show the "Excel Online (business)" and "Excel Online (Onedrive)" not showing ""Excel". Thus I can select "Get Row" only instead of "Excel-Get Rows as you demonstrated. Please help to advice
@davidakridge2831
@davidakridge2831 4 года назад
The problem comes when you want to do a nightly run of this file. If you copy over the file you named 'book1" with new data, Power Automate has the file cached and continues to upload the original file and you cannot use dynamic file names with "List rows present in a table". This is basically a manual process of going in a changing the flow every time you want to import new data. Very frustrating.
@garyhuang11
@garyhuang11 4 года назад
Do columns titles in Excel have to correspond exactly to SharePoint list titles?
@JamieMcA
@JamieMcA 4 года назад
Not at all. You do the mapping in your Flow they could be called anything.
@tysonfernandes7648
@tysonfernandes7648 5 лет назад
I coudnt implement this....Couldn't find the get rows connector
@JamieMcA
@JamieMcA 5 лет назад
The "Get Rows" action in the video has recently been renamed to "List rows present in a table".
@gorelik17
@gorelik17 5 лет назад
@@JamieMcA I can't seem to find "apply to each" since when I click new step only "add an action & add a parallel branch" comes up. Can't see more.... Thank you in advance for your help:)
@9871578881
@9871578881 5 лет назад
How to get Table name...in my case It did not show any name?
@lethargic_cow
@lethargic_cow 5 лет назад
same here
@lucacardelli5580
@lucacardelli5580 4 года назад
Hi, very useful. how to fill only rows with data and not empty one? We need that employee fill excel file, and every night the flow will copy the rows and clear it, so the day after it will be blank. And every day there can be a different number of rows.
@kmuralikrishna1582
@kmuralikrishna1582 4 года назад
Anyone tried to get excel data and display in powerapps please reply . I wud like to get excel sheet table and just display in powerapps along with columns . Please reply anyone.
@riturajthakur3494
@riturajthakur3494 4 года назад
How to transfer data from excel file to SharePoint list if the excel does not have data table with range in it
@JamieMcA
@JamieMcA 4 года назад
Check out John Liu's video ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-FqGhuJ00aPA.html
@hashmi316
@hashmi316 5 лет назад
Thanks!
@sueuser3932
@sueuser3932 3 года назад
Any way to do this in SharePoint 2010 ?
@JamieMcA
@JamieMcA 3 года назад
If your organisation deploys the on-premises data gateway a Flow might be able to communicate with your SharePoint instance.
@jamm990
@jamm990 6 лет назад
Excelente, era lo que necesitaba. Gracias!
@DataSpinners
@DataSpinners 5 лет назад
Very clever - I'm not sure why you wouldn't delete what was there already as you might end up with duplicates. Personally, I'd be creating a PowerApp over the top of a Sharepoint list versus using Excel and then applying the Flow to that.
@nw6528
@nw6528 4 года назад
I've tried that and it leads to a conflict between Flow and PowerApps, both are accessing the same file so you can't write to the excel file because its 'in use'
@carolelandry8658
@carolelandry8658 5 лет назад
Jamie, I am having difficulties with the opposite: exporting a sharepoint list on a regular interval to Excel (or even a CSV file). I was able to Output to csv table only but not finding where to find the file it generated (if it did). How can I do this? thanks.
@JamieMcA
@JamieMcA 5 лет назад
If you go to flow.microsoft.com/en-us/templates/ and search for CSV you will find several templates for scheduled Flows which do this.
@kmuralikrishna1582
@kmuralikrishna1582 5 лет назад
This Scudule recurrence Template is not Avalible Now, is there any thing similar template to meet same functonality.
@JamieMcA
@JamieMcA 5 лет назад
Scheduled is still an option for new Flows.
@alyanaseer618
@alyanaseer618 4 года назад
How would I be able to get the flow to analyse the contents of any excel file (all same format) that is uploaded to a given folder on SharePoint? The issue I'm facing is I can't tell the flow what information to add to the list since, in the step of "Get File Content", I am using the dynamic content "Identifier" so that it looks at the file that has been added to the folder. Therefore, the flow has no idea of the structure of the file prior to it running, which is why I can't tell it which cell to look at for the information. Any suggestions?
@JamieMcA
@JamieMcA 4 года назад
It's only going to be able to access columns in a table within Excel. Any such tables need to be pre-defined and therefore you should be able to build the Flow against a dummy file with a table included. If the Excel won't have such a defined structure then I don't see it working.
@kmuralikrishna1582
@kmuralikrishna1582 4 года назад
Thanks you, Do you have idea on 1.how to pass Attachment (selected file in powerapps) as an input file in to MS flow, 2. Then Flow has to read the selected input file as attachment please reply
@JamieMcA
@JamieMcA 4 года назад
Thank you, I will look into making a video for this.
@carolelandry8658
@carolelandry8658 5 лет назад
Excellent explanation of flow importing excel to Sharepoint.
@travisbenge1912
@travisbenge1912 5 лет назад
Hi Jamie, I was refereed to your video through he PowerApps forum! I'm trying to add some additional functionality to my Powerapp and it was suggested to use flow to achieve this. What you demonstrate is basically what I'm trying to do - except the list I'm attempting to add onto my Sharepoint list is not in a fixed location and is generated on a case by case basis from multiple users. Can you provide me with some help? Thanks~
@JamieMcA
@JamieMcA 5 лет назад
It seems to me the article here should help; flow.microsoft.com/en-us/blog/howto-upload-return-file/The 'Returning tables of Data' section mentions triggering a Flow like mine from PowerApps and getting data dynamically. You may need to format a little JSON to get it working though.
@koltregaskes8385
@koltregaskes8385 4 года назад
Great video. If you edit any data in existing rows does this Flow update that data?
@JamieMcA
@JamieMcA 4 года назад
This is the basic one. My channel also has videos for Updates and Deletes.
@JeffersonMartinSynfluent
@JeffersonMartinSynfluent 5 лет назад
Why do this when the Excel sheet is already linked to the SharePoint list and updating incrementally?
@JamieMcA
@JamieMcA 5 лет назад
Do what exactly? The whole video or a specific step?
@ut387
@ut387 5 лет назад
Thank you very much, i implemented it
@JamieMcA
@JamieMcA 5 лет назад
Thank you for visiting my channel. Glad the material is helpful.
@kmuralikrishna1582
@kmuralikrishna1582 5 лет назад
Implement the same but it's not working for lookup fields, it's getting updating lookup fields finally it's failed. For lookup column can't map csv/excel column, Can see only current item id......but it's not working
@yoshihirokawabataify
@yoshihirokawabataify 6 лет назад
Thank you for nice video of Microsoft Flow use. It's seems to add some actions for avoid duplicate items before day.
@Jeff-ej5mm
@Jeff-ej5mm 6 лет назад
Yes, i’m also keen to know what action needs to avoid duplication?
@yoshihirokawabataify
@yoshihirokawabataify 6 лет назад
Add a condition and if the row of Excel does not exist in SharePoint list, add it, if not, not add.
@Jeff-ej5mm
@Jeff-ej5mm 6 лет назад
河端善博 can you please share what condition should be used?
@yoshihirokawabataify
@yoshihirokawabataify 6 лет назад
Hi, I will add the condition to restrict for add when the item already exist on SharePoint List.
@Jeff-ej5mm
@Jeff-ej5mm 6 лет назад
Thanks! let me know if you have it publish in youtube
@jagadeeshk.474
@jagadeeshk.474 4 года назад
Hi. How it will update regularly, everytime updates entire table from excel. ?
@JamieMcA
@JamieMcA 4 года назад
The update is selective, only changed and added items are involved. If you also want to delete, see the latest video.
@jagadeeshk.474
@jagadeeshk.474 4 года назад
@@JamieMcA i have tried out, but its completely taking entire row of excel table and updating to list for each item right. May i know which level it filters only new item
@klaudiamalecka90
@klaudiamalecka90 5 лет назад
What about get rows from business location e.g, fiele stored on SharePoint?
@JamieMcA
@JamieMcA 5 лет назад
You can do a select query on the information you pull out of SharePoint to make it very specific, based on location if you have a field for that.
@joelcastro389
@joelcastro389 5 лет назад
Hello Jamie, when I save the excel file, the excel file continues to say that the file is locked by myself so it's not allowing me to save changes. Any ideas?
@JamieMcA
@JamieMcA 5 лет назад
I've seen this happen when a version of Office is logged in with a different account than the O365 account. If it's happening from your Flow it's the first time I've seen it there.
@kmuralikrishna1582
@kmuralikrishna1582 5 лет назад
Did any one tried for lookup column...?
@JamieMcA
@JamieMcA 5 лет назад
Lookup columns don't tend to work well with external tools.
@kmuralikrishna1582
@kmuralikrishna1582 4 года назад
@@JamieMcA ok, but did you get any chance to display excel data in powerapps..? Means loading from Excel and display data(along with excel columns) in powerapps.. This will really really helpful to most of the people
@ameercader
@ameercader 5 лет назад
Hi how do i add updated excel sheet, and then allow SP list to perform auto update on that sheet ?
@JamieMcA
@JamieMcA 5 лет назад
I posted a second video that does updates too, check out my channel
@valeried.coleman6173
@valeried.coleman6173 5 лет назад
Hello, is there a limit on the amount of data imported from Excel to ShairePoint list via Flow
@JamieMcA
@JamieMcA 5 лет назад
For the query you're going to run into the 5k row limit at the very least. A repeating query to grab the data in chunks would be advisable.
@kmuralikrishna1582
@kmuralikrishna1582 5 лет назад
@@JamieMcA will copy duplicate items, is there any possible to query to filter if already item exist...?
@JamieMcA
@JamieMcA 5 лет назад
Yes, please see the other video that does selective updates; ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-qxuTVjQbECo.html
@yasirfayaz8709
@yasirfayaz8709 5 лет назад
How do you import multiple excel sheets with the same tables into the one list?
@JamieMcA
@JamieMcA 5 лет назад
That's getting complex, but basically you'll be iterating through multiple data sources. The majority of Flow steps will be the same.
@yasirfayaz8709
@yasirfayaz8709 5 лет назад
@@JamieMcA so it will be one flow per sheet or one large flow just repeating the same steps but with difference source
@JamieMcA
@JamieMcA 5 лет назад
Either approach would work. The first keeps it simple.
@alaaalarori6475
@alaaalarori6475 6 лет назад
This was actually very straightforward and very helpful, thanks a lot!
@JamieMcA
@JamieMcA 6 лет назад
Very happy to help!
@Kenny-mg8hh
@Kenny-mg8hh 5 лет назад
If I follow your steps, when i get to 'get rows' i have to enter a key value. I'm using Excel Business Online. And I have to fill in a lot more variables then you do in your video. Can you help me with that?
@JamieMcA
@JamieMcA 5 лет назад
I can help certainly. Main things to check are that the data in the spreadsheet is a table. For further help I think a screenshot would be useful. I can't post my email address here but you could initially PM me on Twitter @JMcAllisterCH
@JamieMcA
@JamieMcA 5 лет назад
I will say though yes the UI and the connector has changed in Flow since the video was made. It's less straightforward than before. Time for a new video I think.
@JamieMcA
@JamieMcA 5 лет назад
So I just re-created the Flow from scratch. The only difference is that the "Get Rows" action against Excel is now called "List rows present in a table". That supplies all the necessary info to do the import as before. If you choose "Get Row" i.e. a single row, that's not going to work.
@Kenny-mg8hh
@Kenny-mg8hh 5 лет назад
Thanks for the reply! I will check this tonight!
@Kenny-mg8hh
@Kenny-mg8hh 5 лет назад
It works perfectly. Thank you for your advice!
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