TICKTICK Tutorial | #4: Managing Projects & Tasks 

Thanks for the feedback, Ahad! Yeah, I'm not always creative enough to come up with an example. I'll keep that in mind for future tutorials. 👍

Yeah I was going to say this, a worked example would make things clearer I think, but other than that, great video series, I'm working my way through it 👍

Great to hear! Yes, you could set up recurring tasks for that. This is something I cover in detail in my advanced TickTick course (lesson 4.4): lucasprigge.com/ticktick-course/

It's for tasks that aren't associated with a larger outcome (like a project with multiple tasks associated with it) than the task itself already defines. It does not mean these tasks cannot have a due date

Right click item->move is better I think because you can't move an item to a project list by dragging and dropping if the project is in a folder. (At least on web app) unless you already expanded that folder, which you may not want always to be expanded. Also with right click->move you can specify the specific section within the list

Hey Randalf, good luck with the setup! Reach out if you need any help: lucasprigge.com/help My ref link won't work for upgrades but don't worry about it 😎

@@LucasPrigge THX Lucas for granting help, sad for not-working ref.

Tasks to do for different people: log as regular tasks, perhaps add in the descriptions who it's for Tasks I'm tracking: label 'waiting' and add who I'm waiting to complete it in the description Meetings: add as a 'task' in Agendas, recurring dates are optional if needed I explain all this in detail in my TickTick Power User Course btw: lucasprigge.com/ticktick-course

List membership is about the project/focus area a task may belong to. If the task itself has none and doesn't warrant a new one, it goes in the standalone tasks list. Tags are there to provide context, such as watch/read. Waiting for's are essentially just tasks someone else have to do for us, so they don't require context tags but they can be in any list same as tasks

Correct - The lists are there to get a project/area-view, while the filters are there to create an actionable view based on context

set a reminder to automatically reschedule x week from the last completion date You can right click a task and set the due date to in 7 days with the quick shortcut menu. It's not automatic, but it's just fast as hitting complete. is it possible to hide habits from the Today view? Yes, go to Habits > Habit Settings > Toggle OFF Show in "Today" & "Next 7 days"

@@LucasPrigge Got it, thank you Lucas!

Hey Randalf, yes it may be a bit confusing but in the end it's up to you to define your contexts. I've played around with both and it's a personal decision. For example, my context 'Video editing' involves multiple tools (Descript, Adobe Premiere, RU-vid Studio), that could be contexts of their own as well. Don't get to hung up on what I or anyone else says, define your own contexts!

@@LucasPrigge ok I likely have to struggle a bit, play around and experiment with it (and finish GTD of David too!). Thx

Me again Lucas: I came across this interesting analysis of "Context", what do you think? ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-rbe7a-_3mq8.html I hope to read from you soon!

Appreciate it Pratik Raj! Best way to support is to subscribe and tell everyone you know to do the same 😄

I clean out my inbox daily which is also when tagging takes place as needed for new items. If I complete a next action for a predefined project, I always go to the project page itself and if there are no next steps defined I tag/add them there and then. In case I miss one I do a comprehensive review once weekly to fill any blanks I may have missed.

@@LucasPrigge Oh I see. Thank you for replying! Your videos are really helpful.

I was going to ask exactly this, it's the one thing that makes this system a little clunky. I think you may have touched this on another video, but it would be much better if there was a "Make list chronological' etc feature, as in you write the list in the order that things need to be completed, but for now it only shows you what you need to do next. I think I'm probably lime many, where a great part of me using a system like this is to cut down on the overwhelm/option paralysis, and this option would mean you can set it up and just let it run, doing whatever it tells you to next

Yes, if either one is not part of a multi-step outcome or I don't feel the need to organize them into a project

This sounds amazing but I could not get it to work 🤔 Is there any specific place you need to drag the filter to?

@@LucasPrigge I apologize; I said filter instead of tag. Simply drag a task onto a label and it will be applied automatically. This works too for dragging the same task to multiple tags. Its a great time saver.

The tags must be visible on the page (side bar must be open)

This is correct, but I archive them regardless to retain an overview of my active projects. You could: - export your completed lists as pdf's before archiving projects - create an Archive folder and move projects in there, as opposed to using TickTick's archive feature to keep them visible in your completed view.

Because I use tags for contexts for tasks, and lists to distinguish what a task is about (like a project list). Grouping tasks by contexts, regardless what list they belong to, is how I get things done more efficiently.

@@LucasPrigge can you provide an example on how you group tasks by context

Anything I can't / don't want to commit to at this time but may want to attend to in the future. Projects, purchases, trips.. it can be anything

"next" because you'll want to distinguish between actions you can perform now and those that can only be performed later (until you assign them as a next action through the tag - this is common in sequential projects). "wait" because this will make sure you're aware of all the commitments made to to you that you're waiting for in order to move forward with something, such as a package delivery from Amazon or another task to be done by a colleague for example

To summarize Next: It's actionable, you can complete the task Waiting: Waiting until a certain task is completed