Using the Preview App to Edit, Markup and Digitally Sign PDFs

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In this video the MacWhisperer continues his lessons about Apple's Preview program.
Preview is a powerful program that comes pre-installed on every Mac, and is the default program for opening JPEG's in PDFs… But it can do so much more.
By using the side bar on the left to rearrange, delete or add pages…
By using the markup tools to edit, highlight, redact, or add arrows, shapes and graphics…
Or most importantly by using the signature tool to easily and simply digitally sign any PDF document on your Mac.
Dylan walks through the ins and outs of using preview with PDFs, And explains how to really get the most out of this powerful and free program.
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Dylan Stewart a.k.a. The MacWhisperer teaches a monthly technology course where he explores new and innovative ways to use technology and trains people on how to master their devices and their software to get more done in less time than I ever thought possible.
If you click the link below you can check out the membership for a 30-day free trial, with a half-off ($77 per month) subscription after the trial.
www.themacwhisperer.com/trial77
You can find out more about Dylan by going to:
www.themacwhisperer.com/pages...
Or follow him on Facebook by going to: / americasmacauthority
Highlights from this video
[00:00:00] Introduction to editing PDFs with Preview
[00:00:53] Apple's Preview Program
[00:01:34] Opening Preview
[00:01:57] Using the Preview Sidebar (thumbnails, navigationa nd more)
[00:02:19] Reorganizing pages of a PDF
[00:02:35] Deleting pages from a PDF
[00:02:44] Importing PDFs and adding pages
[00:03:16] Zoom in and out on a PDF (adjust your view)
[00:03:32] Share, text or email a PDF from Preview
[00:03:47] The highlight tool, underlines, strikethrough
[00:04:04] Rotate a PDF
[00:04:41] Searching a PDF (the magnifying glass)
[00:05:42] The Markup Toolbar
[00:05:56] Select Text
[00:06:03] Redact Text
[00:06:16] Sketch and Drawing Tools
[00:06:56] Removing a markup
[00:07:05] The Shapes tool
[00:07:17] The magnify tool
[00:07:45] Filling out a PDF form with Preview
[00:08:07] Change markup text size and format
[00:08:56] Sign a document without scanning or printing (Signature Tool)
[00:09:30] Creating a signature
[00:10:49] Flattening a PDF (save a copy with changes)

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27 июл 2024

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Комментарии : 52

@TheMacWhisperer Год назад

Watch How to use Preview to edit, markup and fix your JPG, Photos or image files here: ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-_9L_qD93HiA.html 😉

@constancephoto6512 2 года назад

Great, extremely comprehensive video-thank you! I had no idea there are so many useful features of preview.

@TheMacWhisperer 2 года назад

I even surprised myself with some of the tools preview offers!

@lafamillecarrington 8 месяцев назад

Creating signatures using the computer's camera is so easy. I'm amazed I hadn't come across that before. Thanks.

@TheMacWhisperer 8 месяцев назад

I'm so glad that helped!!!

@drptripp 2 года назад

so many things available and I had no idea, thanks for demonstrating it in an easy to understand way

@TheMacWhisperer 2 года назад

Glad it was helpful!

@richardherencia373 Год назад

Glad I found your videos! Explained exactly how to put my signature on a PDF. Thanks so much!

@TheMacWhisperer Год назад

Glad it was helpful! :)

@GrizzlyBearFred 2 года назад

Outstanding Instructor

@TheMacWhisperer 2 года назад

Thank you!!! That means a lot to me!

@jimmybondy1140 2 года назад

Nothing Blue but alot NEW for me!🙏🙏

@donbiagio1 2 года назад

Hi Dylan: That was great. As I said before ‘nobody does it better’. Looking forward to your next one. The “Hawaiian shirt guy”. Biagio Bisignano 🌺👍❤️

@TheMacWhisperer 2 года назад

You rock Biagio. Thanks as always for watching.

@jazierodriguez1805 Год назад

Hi, great video! I tried doing this but the Export to PDF is not clickable. I saw in one of your response that it might be because the file is in PDF already. In your example, the file is also in PDF too, so I'm confused what seems to be the problem? I tried doing it too in Pages but it doesn't let me sign as good as it is in Preview

@loretaalmaguer1802 11 месяцев назад

thanks!!!!

@TheMacWhisperer 11 месяцев назад

You're welcome! ;)

@TheDely1972 Год назад

This was great but how do you erase the editing you have done ? That you might not like please?

@TheMacWhisperer Год назад

is that a text you mean that you want to delete?

@elmegade3 Год назад

The person / people who designed this app are not from this planet. Talk about ILLOGICAL!!!!!!

@TheMacWhisperer Год назад

;)

@michaelorourke5141 7 месяцев назад

Thanks very helpful - I noted my Export to PDF is grayed out - any suggestions to fix ?

@TheMacWhisperer 6 месяцев назад

Sometimes it won't let you eport to pdf because it is already a pdf. The best thing to do then is just to save it normally. It should still properly flatten it.

@jakwire Год назад

good vid, thanks! it is very buggy on Monterey 12.6.3 -- locked up several times. I'd figure they'd have worked this out by now. Any better on Ventura? I bet not...

@TheMacWhisperer Год назад

I guess it depends on what you're doing with it. If you edit a ton of PDFs and need high end tools, it may not do what you need, but for the average PDF user I find it pretty stable (certainly not perfect, but what FREE tool is perfect?).

@imperador8319 10 месяцев назад

O own a Mac Mini. My preview does not have the draw tool, only the sketch tool. Is there a way to add the drawing tool, since I use the mac with a wacom board?

@TheMacWhisperer 10 месяцев назад

For whatever reason, the Draw tool is only available on computers with a trackpad connected. So if you connect one it should appear.

@imperador8319 10 месяцев назад

@@TheMacWhisperer thanks for the reply. In resume, I’ll not be able to use the tool in my Mac Mini since I Will not spend Money on apple’s magic trackpad for now

@luisamedina1 Год назад

How can you add (or insert) page numbers on Preview when you have a multi-page document? Thanks a lot in advance for details when replying. Thanks a lot for this vid as well!

@TheMacWhisperer Год назад

Preview is not really made for adding a bunch of page numbers to a document. This is MUCH easier to do in word or pages before you generate a PDF. If you must do it follow these steps: 1. Locate the PDF and open it in Preview. 2. Show Markup Toolbar 3. Add a text box and position it, then type the page number 4. Copy the text and then go to each page and paste it This is a super tedious process, and I would only do it on a handful of pages. If you have to do it on dozens and dozens of pages I would use a different program than preview like Adobe Acrobat or PDF Pen… you can also use a program that does what is called “Bates Numbering” Ultimately I would try to address page numbers BEFORE the document becomes a PDF if at all possible.

@treasuredude Год назад

I created a signature in Preview and it works great but for the life of me I can't get it to sync to iCloud and my iPhone. I'm using Monterey and iOS 15.7. Any ideas what I could be doing wrong?

@TheMacWhisperer Год назад

It should just sync, make sure on iCloud on your phone and computer you have password and keychain turned on because that’s how it syncs. Were you able to find where it’s supposed to show up on the phone? (You have to click the plus button on the bottom right after you enter markup mode to get to the signature).. :)

@jakwire Год назад

That said, I used 'Scan Genious' to turn my original hard copy into the PDF. I'm guessing Preview sees the whole doc as an image, so I can't highlight text... any ideas how to easily get an editable hard document into my mac so Preview is able to 'see' the text for edting?

@TheMacWhisperer Год назад

Preview is not really made for editing text directly, if that’s something you want to do I highly recommend using Adobe acrobat. It costs a little more, but that’s one of its main purposes.

@pfscpublic 2 года назад

Thanks, learnt new tricks despite being an old dog

@TheMacWhisperer 2 года назад

With the right teacher you can "teach an old dog"... if you would like more info about me and what I do you can sign up for my newsletter here: www.learnyourmac.com

@pulkitarora8681 Год назад

I did it the same way to a pdf application form in which I have to fill my basic details , BUT in the file section , export in pdf ISN"t HIGHLIGHTED . have to send it anyhow please help me its really frustrating

@TheMacWhisperer Год назад

That may be because it’s already a PDF, is the export button lit up? You can use that too…

@pulkitarora8681 Год назад

@@TheMacWhisperer I don’t think it lit up Can I have your whtsapp no. Please i won’t take much your time

@pulkitarora8681 Год назад

@@TheMacWhisperer yes it was in the pdf form you’re absolutely right , actually am not used to it , and I feel it’s complicated & frustrated at times .

@compaq2804 Год назад

How to delete the created signature?

@Lesah_ Год назад

However when I try to share it to myself all the texts and changes I'm not there.

@TheMacWhisperer Год назад

Hi. Sorry I don't really get what you mean, can you please elaborate?

@woodwater9882 2 года назад

I dont have preview, should I download it?

@MacWhisperer1 2 года назад

Look in your application folder. Preview is preinstalled on every mac.

@woodwater9882 Год назад

@@MacWhisperer1 why I cannot open it?

@TheMacWhisperer Год назад

What happens when you try to open it?

@TheMacWhisperer 2 года назад

Use Apple's "Preview" tool to easily edit image files. 😎👉ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-_9L_qD93HiA.html

@eyeonart6865 Год назад

How to delete a sentence in pdf please?

@TheMacWhisperer Год назад

When you say "delete", are you talking about fully editing a PDF? Preview can't easily do that, Adobe Acrobat is better for that, but you can always make a white rectangle and place it over the text, but it won't be perfect.

@HealerGabriel 2 года назад

Do any of these computer geniuses on YT understand that people need to know how to edit EXISTING TEXT on a PDF??? How hard is it for these brainiacs to understand what people are looking for?

@TheMacWhisperer 2 года назад

Editing text from a PDF is intended to be difficult. This video is not made for answering THAT question. If you are on a Mac, I recommend either downloading the pro version of Adobe Acrobat or PDF Pen pdfpen.com. These are apps MADE for editing PDF documents.