What are SharePoint Hub Sites? | SharePoint for Dummies

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Welcome to our What are SharePoint Hub Sites? | SharePoint for Dummies video tutorial!
In this video, we'll be covering everything SharePoint for dummies need to know about SharePoint Hub Sites, including how to create them, navigate them, and use them to improve collaboration and content management within your organization.
First, let's start with an overview of SharePoint Hub Sites. Essentially, a SharePoint Hub Site is a centralized location where you can bring together related sites, content, and news from across your organization. Hub Sites provide a unified navigation and branding experience, making it easier for users to find the content they need and stay up-to-date on the latest news and updates.
Now, let's move on to creating a SharePoint Hub Site. Creating a hub site is a straightforward process that involves just a few steps. First, you'll need to create a new site collection for your hub site. Once you've done that, you can go to the site settings and select "Hub Site Settings" to configure your hub site's navigation, branding, and other settings.
Speaking of navigation, let's talk about SharePoint Hub Site navigation. SharePoint for Dummies Navigation is an essential part of any SharePoint site, and hub sites are no exception. By default, hub sites provide a global navigation menu that links to all of the associated sites and content. You can also customize the navigation to suit your organization's needs, adding new links or removing existing ones as needed.
Next up, let's discuss SharePoint Hub Site permissions. Like any SharePoint site, hub sites can have unique permissions that determine who can access the site and what they can do there. You can configure permissions at the site collection level or at the individual site level, depending on your organization's needs.
Branding is also an essential part of SharePoint Hub Sites. By default, hub sites use the same branding as the associated sites. However, you can customize the branding to give your hub site a unique look and feel. This includes changing the logo, color scheme, and fonts to match your organization's brand guidelines.
SharePoint Hub Site search is another critical feature. By default, hub sites provide a unified search experience that allows users to search across all associated sites and content. You can also configure the search settings to control what content is indexed and how search results are displayed.
Now, let's move on to SharePoint Hub Site architecture. Hub Sites are built on top of SharePoint site collections, so it's important to understand the underlying site collection architecture. Each site collection can have one or more hub sites associated with it, and each hub site can have one or more associated sites. This hierarchical structure provides a flexible way to organize your content and collaboration spaces.
Content aggregation is another essential feature of SharePoint Hub Sites. Hub Sites allow you to aggregate news, events, and other content from across your organization, making it easier for users to stay up-to-date on the latest happenings. You can also use web parts to display specific types of content, such as documents, images, or videos.
Metadata is another important aspect of SharePoint Hub Sites. Metadata is information about the content that can help users find what they're looking for more easily. By adding metadata to your content, you can make it easier to search and filter. SharePoint Hub Sites allow you to define metadata at the site level or at the content level, depending on your organization's needs.
00:00 SharePoint for Dummies
00:17 What is a SharePoint Hub Site?
01:37 SharePoint Hub Site Navigation
04:32 SharePoint Hub Site Permissions
05:39 SharePoint Hub Site Rollup
08:21 SharePoint Hub Site Limitations

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21 июл 2024

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Комментарии : 24

@stevematthews3990 10 месяцев назад

Dougie, great video and thanks for sharing. I do have a simple question. When you add associated sites for departments i.e. Sales, Operations etc, can these be Teams site or do they have to be Communication sites. I would like to use my main Hub page as a step off for departmental sites where teams share files etc. Thanks in advance

@Dougie_Wood 10 месяцев назад

Yes, they can be Team sites 😀 You would benefit from my channel membership, including, exclusive training courses and a chance for a live chat in a Q&A drop in! 💖 More details: ru-vid.com/show-UCbl8QtLtzfnv6jPoc8gPqFQjoin

@chh8860 Год назад

Perfect timing ... 🤔 ... and perfect title ... 🤭 Question please: I have an Access database with a list of important dates for a variety of functions, i.e. Marketing, Management, Finance etc., Can those dates be linked to their respective hub site so they can roll up to 'home page to display as 'News'? Thank you ... PS I am new to your site and am finding it very useful ... good delivery ... and you have an excellent comprehension of the material.

@Dougie_Wood Год назад

Hey 👋, thanks for your outstanding feedback! I am not 💯 sure of your requirements but if I understand, I think you’d be best creating multiple department communication sites. Use the events web part on the department sites to have your key dates related to departments. Then on the Hub add the events web part to roll up events from the sites associated to it.

@chh8860 Год назад

@@Dougie_Wood Thank you for your prompt response. I subsequently realized my question is maybe more of an 'Access' database question than a 'SharePoint' question, and hence maybe a bit unfair of me to ask (mea culpa ... but I did say 'Perfect Title ... 😵) " ... Then on the Hub add the events web part to roll up events from the sites associated to it..." I understand ... although I have yet to do it. My question (in hindsight a bit unfair) was how can I connect SharePoint to Access where the 'dates' currently reside (fyi ... hundreds of important dates that will need to be periodically updated in SPoint, say weekly). Rather than posting a third party 'news' site, I was hoping to use the 'news webpart' to carry the 'dates' from the department sites to the main hub/home site. Thank you again for the prompt response. I really do think you have an informational 'gem' of a site.

@Dougie_Wood 10 месяцев назад

@@chh8860 You would benefit from my channel membership, including, exclusive training courses and a chance for a live chat in a Q&A drop in! 💖 More details: ru-vid.com/show-UCbl8QtLtzfnv6jPoc8gPqFQjoin

@mchousewar Месяц назад

My number one challenge is this: I want to associate Vendor Documents with a central Vendor List. That document could be a contract, a W9, a service agreement, a price list, a quality certificate, or an invoice. Each of these documents would be stored in a Document Library managed by the respective department: Accounting, Legal, Quality, Purchasing, Etc. Previously, a Lookup Column could only reference a record from within the same Site. Is that still the case? Could I store a handful of Master Lists in a Hub site which could be referenced by associated sites?

@Dougie_Wood Месяц назад

Look up columns still work the same way, I don’t know your full requirements but it might be worth looking into content type hubs and how you can pull documents tagged with meta data back into a centralised site.

@mchousewar Месяц назад

@@Dougie_Wood Thanks for the response, I've tinkered with content types using Sub-Sites, but looks like I'll have to dive in deeper. I'm not a SharePoint Admin in my org, so I'll have to get some cooperation from IT to test things out. Requirements: 1. Business data is stored in lists and document libraries 2. Each list/library is appropriately permissioned so that group owners have full control while stakeholders have visibility. 3. Each list/library is connected with meta data (as appropriate) to 4 central Master Lists: Plant Location, Vendor, Customer, Item. What I'm finding is that requirements 2 & 3 are often in conflict. I am forced to choose between data silos and permissions hell. I have an eye towards creating PowerApps to function as a more robust front-end for the data, but that's a ways off, and I'm trying to get the back-end data structure down first.

@mchousewar Месяц назад

@@Dougie_Wood Thanks for responding. My full requirements are pretty simple: an extensible ERP system built entirely in SharePoint without heavy coding or paying for additional licensing. In all seriousness, I'm just looking for a better method of managing important business information and documents. For example, all stakeholders should have access to information such as: how many forklifts we have at all plants, whether they are owned or leased, and how many hours of operation each has. That shouldn't be a, "Let me make some calls and put together a spreadsheet for you," situation. That said, I don't want to build a bunch of one-off solutions that utilize choice columns or managed meta-data, when it would be better to use a lookup column to maintain data integrity. I'm pretty sure creating custom column types in the hub is the best compromise. I'll head down that road and see where it leads.

@twyly 7 месяцев назад

My question is WHY?? I still don't understand what problems are solved by this! It's a site with news... i am already trying to avoid Microsoft news, google news and all the other news are bestowed upon my head!! All the hubs examples i find online are just full of news... how's this increasing organisation and productivity??

@Dougie_Wood 7 месяцев назад

You can roll up other types of content not just news 👍

@c4meo666 8 месяцев назад

Simple question. If I don't have permission to a site within the hub, will the news rollup display information from that site i have no permissions to, on the hub to me?

@Dougie_Wood 8 месяцев назад

Simple answer. No it won’t 👍 You will only see news from sites you have access to, it’s very clever 😉

@Dougie_Wood 8 месяцев назад

Please support ME 🙋‍♂️ by becoming a channel member for only £0.99p! share the LOVE now 💖 Click here: ru-vid.com/show-UCbl8QtLtzfnv6jPoc8gPqFQjoin

@user-np1jp3pp2r 11 месяцев назад

how do you change colors in a section? your bar "useful links" is colored while the rest of the page isn't. I cant get my head around that one

@Dougie_Wood 11 месяцев назад

You need to click on the edit section icon at the top right corner of the section if it is the side bar section. It will then options for you to change the colour of the section.

@user-np1jp3pp2r 11 месяцев назад

@@Dougie_Wood thanks for the quick reply but I'm still stuck. I've chosen a two thirds/one third layout and i can change the background of the tiles but not of the one third as a whole. if I select a color within the webpart it changes the the two thirds as well as the one third

@user-np1jp3pp2r 11 месяцев назад

nvm, I got it. I was using the wrong format. thanks a lot a congrats to your videos! really helpful and nicely explained

@Dougie_Wood 11 месяцев назад

@@user-np1jp3pp2r glad you enjoy my videos! 👍

@Dougie_Wood 10 месяцев назад

You would benefit from my channel membership, including, exclusive training courses and a chance for a live chat in a Q&A drop in! 💖 More details: ru-vid.com/show-UCbl8QtLtzfnv6jPoc8gPqFQjoin