👉Power Apps Licensing Guide - Which license is best for you? 💲 

Our pleasure! - Brian

Glad it was helpful!

Glad it helped!

Yes I will

Good point! I'll make that one of my next ones. That one is especially confusing at first :). Just have to get drunk enough to make it all clear.

If you use a Power App Portal with a canvas app, everyone would need a license to see the canvas app, even if it were a free Office 365 license. So it likely wouldn't be practical to host the canvas app for anonymous users but it would be for internal users or partners-- Brian

The nice thing about Power Apps is you can mash the data together in the app. To your second question, if the app is just using SharePoint, then nothing more than O365 Power Apps license is required but the minute you add a premium connection, the same app now needs a premium license.

Yeah its good for you can afford fulltime dev, powerapp just option for small company cant affod dev

If you're going to try to build a Power Apps Portal, you'll need a Portals license for anonymous users and one for authenticated users. In the US that's a total of $300/month for the first batch of 100K viiews with daily logins.

@@PragmaticWorksbut what about tech stack, do you have any answer for above question(1,2)?

So a $10 user can do the same stuff as a $40 user in the present license. That would have been different before October of 2019. Now, the price difference is all around do your field people only need one app or are they going to need more than 4 apps. If you think that they only need one app, then license them by app. If you think you're building many applications, then the unlimited might make more sense. Hope that clears it up. -- Brian

Yeah, I'm afraid they'll need either a Dynamics license or a paid Power Apps license to accomplish that. The other option is a Portal.

Yea you have to pay 10 dollars per user and for cds is also per user a month

Are you referring to Power Apps or Power BI? If Power BI, the alternative solution is Power BI premium, which is going to be much, much more expensive than just licensing the 35 users. powerbi.microsoft.com/en-us/pricing/ has the pricing calculator.

Likely what would make sense for such a small use case is to store your data in SharePoint or in Power Apps for Teams. All you would need for that then would be the copy of Power Apps for Office 365 (included w/ O365).

Hi Julia, you can pay per use $10/user/month or a Dynamics license would also work for unlimitted apps.

Its free forever :)

They can as long as the app doesn't use a premium connection.

@@PragmaticWorks ok thanks!

Great question! Authors and consumers will need a license of Power Apps in your scenario. If you're using CDS, then yes, everyone will need a pay plan also :(. - Brian

​@@PragmaticWorks Thanks Brian. I am really enjoying your videos and would love to see more on PowerApps Solutions. They seem incredibly useful for packaging and protecting your Apps, but there seems to be nothing on the internet about them.

So anyone that opens your app will need a license. You can pick and choose though. For example, you can be licensed for the unlimited app plan as you're building a bunch of them. Your user though could be licensed by app since they only need one.

@@PragmaticWorks Hi there, does that mean that if I have the unlimited license plan and my work colleagues have the the per user license and I build 5 applications, can the users use all 5 applications? or do they need to have license for each one? or do they need the unlimited license as well?

@@drmantis I believe the per-app license that they have will cover 2 apps each, so they would need 3 of those licenses to cover a total of 5 apps you provide them. It looks like you are nearing the price point to make the change to the per-user plan, but with their using 5 applications it should be cheaper to get them each multiple per-app licenses for now. Once they need access to 7 apps it becomes sensible to make the change, at 9 apps you'd see a savings from the per-user approach (if I am interpreting all of this correctly).

@@PragmaticWorks What about the database & file capacity, it is different in each plan. How does this work?

I can totally see your point. The part I didn't see at first is the plumbing that comes with the Portals. It includes the database portion, login and row-level security plumbing and a lot more. In the big scheme of things, I could get a VM in the cloud for $50-$300/month based on performance and with this, you pay per 100K views. It's most certainly not for every use case. For a basic website, your logic makes WAY more sense. For a large data infrastructure, this might be a candidate.

​@@PragmaticWorks Still it adds up very fast, considering the per app or per user pricing you need to pay ONTOP of the other 365 license for portal apps that have logins. The sites are also quite limited in functionality and speed. (i've seen a few live portal sites, and they where slow in loading speeds) I think if they ditched the per user/ per app pricing and made it included into the other 365 licenses, Microsoft had a good package. Geared at non devs, easy peasy (kind of anyway) low-code environment that gives abilities (at no extra cost), to make apps for mobile/tablets/web internally and sites externally. win win... but no.. microsoft is being greedy again, making it too expensive for the intended target audience (the little business owner that needs some apps and automation for repeating tasks). enterprises have no problem paying for it.. but the smaller companies, especially in these uncertain times (covid-19 and all)... will need to invest a big deal here... a good vps costs around 10-ish dollars running linux that is.. windows vps'es arre approx 15 dollars more. if you shop right.. with some friends you can quickly make sites using whatever languages.. and automate some tasks even. (one could use oauth2 and msgraph connections even to stil use 356 in some way)