Power Apps & Power Automate Licensing Overview 🔴 LIVE (July 31, 2021) 

This is such an important and interesting topic that I couldn't resist to see it even over the week-end. There's very few people in my development team that has a good understanding of Power Platform licensing so now I'm really happy to be self-considered one more of them. Thank you for that!

You both are champions. Even watching this video two years after it was published, the content still seems incredibly valuable. Thanks a lot, Reza Dorrani, for your indirect contributions to all Microsoft developers and consultants. We are so thankful to you.

Great discussion. I was confused with the Power Platform Licensing, and this video helped me out a lot. Here's a time stamp breakdown of the video. 00:00 Introduction, meet the host and the guest. 3:14 Overview of Power Platform & Connectors 7:47 Power Automate Licensing 17:45 Power Automate License side by side comparisons 23:51 Power Automate License - Add ons - like capacity addons 28:36 Power Apps Licensing 30:57 Power Apps Premium Plans 32:41 Power Apps for Office Plan 35:41 Q&A 36:30 How does licensing work for external users? Is there a limited timeframe license available? 41:16 What are API Limits? How are they counted? Is it per user & does it depend upon license type? 49:16 Can we use solutions with a Microsoft 365 seeded license ( given that we would use only Power automate and Canvas Apps with standard connectors)? 51:06 Scenario 1: A user has a power automate user license. The user then creates a premium flow that triggers of the new SharePoint list items and uses premium actions. How does the licensing work? 54:46 Scenario 2: A Power App triggers a flow that uses premium actions. Does every user accessing the App needs a premium license? 55:28 How can we create more Power Platform Environments? Do we need premium license? 56:50 Does flow approver need premium license? Is Power Automate Approvals a premium feature? 59:32 For developers apart from free trial is there anyway they can utilize power platform with premium connectors? 1:01:02 It is great to hear,1 premium licese will give 10 GB of capacity. Is there any documentation link for this? 1:01:47 Community Pla is now called Developer plan. 1:02:16 If my app is with per app plan and shared with 20k users am I good to purchase one per app plan or do I need to purchase license for all 20k users? 1:03:12 What will happen if user ( standard) use premium action more than 90 days, it will stop or ask for upgrade license? I am stuck in a situation due to client summer holidays. please suggest. 1:04:31 What about Power Apps for Teams and custom connectors ( for example Azure API)? Do we need premium capacity for that? 1:06:03 Is there a limit on pagination that count as an API call? i.e every pagination count of 10000 rows count as an API call or something like that? 1:06:38 So what's the cost of a developer plan for a small company of 5 users? 1:07:21 I wish licensing was simpler, I feel like you need to get certification to just understand it. 1:09:40 We have 80 users with 2k API calls a day ( so 60k) but only two people owning flows. Why can't those 54k API calls be applied to the owners? 1:11:19 Hi, It looks like the action count and usage of power automate flow is not showing immediately in the analytics, Is there wait time associated with this functionality? Thanks. 1:11:57 Will Microsoft release any grandfather license further for new users? 1:12:31 For PowerApps - Does the Licensing model behave the same for Canvas App as well as for Portal? 1:13:29 If a user triggers a flow from PowerApps, do the API count towards the user or the creator of the flow? 1:14:22 Any scenario we can think of having license for only one common service account rather than for all users invoking it. The idea is to just club licenses for all intended users in common service account 1:15:56 I have been using a Premium connector to Azure SQL Database for more than 4 years. It is still working, Will it stop working? 1:16:41 If one creates a flow but the flow is never run, I believe that one does not get charged 1:17:25 End of Q&A - Closing statements.

This is very helpful and still very relevant, even a year later! THANK YOU

Thank you so much Reza and Priya for the session, especially some of those scenarios discussed and explained on how and which licensing to be applied, really helps us in sharing right information to customers. All commons scenarios discussed in one session.

This was a fantastic session, learnt so much. Now need to go prep for api limit enforcement that's coming in 2022

Thank you very much for that video. It confirms for me to keep as far as I can from Power Automate (if I need something more than simple one desk automation)

Thanks Reza. This video came at the perfect time for me. I am createing a Governance Framework (Using the COE) and this info helped me articulate the licensing rulesin the Framework Documentation.

Very good session, give me good insight on power platform licensing. But its really complex licensing structure compare to other RPA/ LCNC platforms.

Thank you Reza and Priya for this wonderful session. Big fan of yours Reza. Priya is such a lovely person who is asking viewers to like, share and subscribe to Reza's channel.

Awesome Video. Precise explanation of the complicated licensing. Kudos Reza and Priya👏👏

A very good and interesting webinar on the licensing enchilada.... figuring you need this hour long vlog trying to explain, topped with the confusing comments and chats, shows what a mess MS has created trying to solve every use case with a separate license (they really should learn from their big competitors). Hope this PAYG plan makes life a bit simpler, not sure yet.... adding to the confusing: there is also Logic Apps which might be of benefit of some users in terms of licensing. (PS: next time try to make the audio a tad clearer, it is hard to listen to 1hr video sounding half of the time like a telephone line with occasional squeaky chair😉). But in all: really big shoutout to Rezza and Priya, taking this time for the best explanation by far on licensing with some real-life examples and practical Q&A !! 👍

Thank you Reza and Priya for discussing this topic! Had a query around Power Portal licensing for enterprise and non-profit organizations, considering it has external users accessing the portal

This was really helpful, I've been struggling to understand unattended flow licensing costs but I get it now! Wish the licensing could be simplified though.. it's far too complex.

Amazing ....loved it. Lots of important questions answered. Thanks.

Tq for giving such a information to everyone knows Easley through all your videos...❤️❤️❤️

Very helpful...you both explained this topic briliantly...keep on doing such sessions....

this video is so insightful and detail!! really help me figuring out which license fits my requirement

Really, It is very interesting subject, Thanks Reza for your great videos always which will help us to learn new things.

Hi Reza, Thanks for the much need session. Here I have little confusion. Suppose I want to only implement PowerApps and Power Automate in my application. For that Power Apps Per User License is enough or I need M365 (E3 of F3) or O365 license ? Power Apps Per User License can't work standalone ?

Hi Reza, Thanks for bringing this video. I have a question. An end user has a license for office 365 and he uses a canvas app. This canvas app calls a power automate flow. This flow in turn uses dataverse connector (running under service user connection) to get some data from Dynamics CRM. Flow returns this data to Canvas app. Now do end user need some license of dynamics CRM? If yes, then is there a work around to run that flow in someones context?

HI Reza and thanks for great video! I still have questions about licensing and what is exactly ment by "in-context flows". I have Power automate flow thats trigger is HTTP to receive JSON data from 3rd party. This flow provisions the Dataverse tables that is used in the Model-Driven App. Is this flow "in-context" or do I need license for this flow? Thanks!

Thanks for the great content, really useful session to understanding the licensing

Thank you Reza and Priya for the explanation. Reza, if I remember it right you had training video at one time how to replace Apply to each loop with JASON array. Can you give us the link of that video please. I am unable to find it. Thanks again.

This is really good session about licenses about power automate & power apps.

Thanks so much for putting this together and making it available! I have a follow up question if you are still accepting questions. One of the actions for Site Templates in SharePoint Online is to "Trigger A Flow". Since this requires an HTTP trigger, the Flow requires premium licensing. Who requires the premium license here? The Owner (publisher) or anyone who might apply the site template to a SharePoint Online site?

When we start a Power Platform project, shall we use developer environment (previously known as community env.) for developers to develop the application, instead of Sandbox environment?

Very Helpfull, this helped me a great deal!

Thank you for this very interesting discussion.

Hi Reza, Hope you're doing well ! I have a question regarding licensing of Power Automate. I work in an organization doesn't use M 365 Suite for their Office Apps. Recently , we have received a requirement to create Power Automate Desktop Bot which can interact with tools like SAP. So, Can we purchase Power Automate/Power Apps Premium license without having M365 License. And , Power Automate Desktop is free for Windows 10 . So once we will deploy the BOT will it still be free ? I am too much confused on this.

I have an power apps with SharePoint backend and 4 different flows(approval + reminder workflows). All user (10,000+) has E3 license. Do I need to share the flow with all users so that it consumes the api limit available to each user?

Hi Reza! i have a question, please help. i am using sharepoint ( power automate ) since i have a license for that but its asking me (giving a warning ) statement in order for me to run/test my flow: No Microsoft Dataverse database for this environment has been provisioned. Run this approval flow to initiate provisioning. what do i do/ how do i go about it? does this mean i need a seperate license for the database?

Hi Reza, Thanks for organizing a much needed discussion! I have a question. If a flow with premium connectors is triggered from an app which does not have have any premium connectors, it is clear that users need premium license. On the other hand, can we use power automate per flow license for each of these flows instead?

If we embed a canvas app in model-driven app. Does it require two licenses for two apps or only license to MDA will sufficient?

@RezaDorrani I have a question... User has E3 license. Flow is licensed with per-flow plan and uses premium connectors. If user access triggers a flow (via adding item to SP List) does the user still need Premium license?

Nice session. What Office 365 license do I need to have to enable power automate premium connectors? I currently have Office 365 E3

Hi Reza, I would like to understand how the storage is allocated in Per User Plan for PowerApps, I mean Apps that are created are getting stored in PowerApps environment right so what is the default storage limit ? Is it possible to increase ? If yes How ? And if you could shared any reference doc link on the same it would be great help :)

Hey Reza, great video, I work with an organization where I am building flows to streamline the process. I am not sure which license I have, but my question is regarding the Pagination Threshold. Currently, I have a 5000 threshold limit. What kind of license do I need to increase the Pagination Threshold?

I have a power app license and I'm using it to save data from power apps to a SharePoint list. There is an automated flow that has been established that checks to see if any new items have been added to the list, then sends an approval and generates a new Jira (if approved). I am now utilizing the 90-day free trial (for Jira). Is it necessary to purchase the Power automate Premium license in order to connect to Jira?

Thank you so much Reza and Priya for the session...

I am not sure if you can ask this now but I would like to know how government licenses differ (or if they do at all). I think it would be pretty cool if there was a follow up video on government tenants

I am creating a custom app, flows and bot (all of them only standard connectors) for frountline workers, will be diployed into teams. All of the frountline workers would be assigned with Microsoft 365 F1 license. Can they consume (apps, flows and bots) with out a premium per uesr license?

Hi Reza and Priya, starting from 51:10 topic of using power automate and triggering for users without additional power automate license. Priya admits that if using instant or sheduled flow does not require premium license if flow has premium features. Only creator needs. Is this statement documented oficialy? I talked yesterday with my microsoft account managers and they disagree with this statement. Is it possible to find the official written statement from microsoft about this issue so it is clear once and for all?

Great work. Thanks for clarifying many things - just one thing to know that if user is having Office 365 license and want to create approval workflow in non default environment for that need Dataverse and to create Dataverse in non default environment, need at least 1 premium license which will give storage capacity of 50MB ?

Not sure if this was asked yet ... I have not talked about the grandfathered cases for awhile as I thought that those have expired by now (it was 2019 when the major change was made) ... is there any notes as to when that goes away or is it indefinite or separately (read as PRIVATELY) negotiated with the client?

Hi, when a user use an app which has automate flows, the api would be counted for that user or the for the user who has actually built that flow. For eg if a user has made a chat bot in power virtual agent, it has a power automate flow, now if another user use this bot which calls a flow, will it would count the api count for the user has built it or the one who uses.

We E3 Suit in my organization however user getting a trail expire notification

Amazing session, thank you so much for this! Question, if I purchase an Attended RPA PA license and use my M365 license to create a canvas app in Power Apps using standard connectors BUT also using AI Builder (form processing). Can I assign my 5,000 AI Builder credits (from Attended RPA license) to the users? (they would have an M365 license) Or would they need to purchase an Attended RPA license in order to be able to use AI Builder credits in the app I created?

Thanks Reza and Priya 🙏🙏🙏

Thx a lot Reza and Priya for your session. It was really amazing! I have few queries on Licensing- would be great if you can help to answer: 1. Will my synchronous plugins simple retrieve call will be considered as 1API call? ( using datavese model driven app) 2. If Powerautomate has multiple owners for schedule Flows on which account it api calls will run and can i share it manually? 3. Read that we get application user api calls per environment, if i make scheduled Powerautomate as my application user owner how will i make sure it will use those app user calls only 4 . If i change the triggering user in Powerautomate does it will use all api calls under user context? What if I dont select the specific option ‘use invoker connection’ option 5 If i make connection reference for any user ir app user , am I correct to say it will take only triggering User api calls?

Thanks Reza and Priya for such a informative session

In my subscription I can see Office 365 E5... Under that Powerapps for office 356 plan 3 is there. So can I use Standard connectors in my powerapp? Ans end users should be able to perform CRUD operations, like data entry

Which license do I need to purchase when I only utilize one premium ACTION (Response) in Power Automate Instant flow and the flow response is used on one of the PowerApps screens?

what is the license required for premium connector for both powerapp and power automate?

I have one doubt. If I want to purchase unattended rpa addon. What is the main difference is going to do.

Can a user with E1 licence type has access to PowerApps with premium connectors?

Hello Priya, Nobody in my organization is able to answer this question. I hope you will able to answer that. In my subscription I can see Office 365 E5... Under that Powerapps for office 356 plan 3 is there. So can I use Microsoft Dataverse connector in my powerapp?

If i have a premium license for my powerapp, the app then calls flows that use premium connectors, does every user need only a premium power apps license or a license for power automate as well?

I'm in GCC tenant and the Action tab is not showing in the Analytics. Any idea?

Thank You! Currently we have two 'power app Pro license' for development and we are going to embed App on 'SharePoint On-Premise'..Users having access of Sharepoint only are able to view and use our app on Sharepoint? or each user needs power app license even to just view app on sharepoint? Could you Please guide us...

@Reza : Can you please suggest best certification for “Power Apps “ ?

Excellent informative session, as usual. I have Microsoft 365 A5 and Dynamics 365 F&O licenses Will premium connectors like On-Premises SQL, D365 F&O and SQL Azure be considered as seeded license? I am using these connectors in my flows since last 6 months.

Query: If the user has Power App per User/per App license, will he be able to access(create, read, write) D365 tables like Contact, Lead, Activity?

Q: If client has M365 E3 licenses for all users, and they want to build an application on SharePoint (SPFx as front end) and use Dataverse as database, what minimal licenses of Power Platform do they require to have around 10 GB Dataverse database.

what is Power Apps per app Baseline access license? is it same like Power Apps per app plan?

Any advice for license with 50k guest users who only need acess to a app for 1 day a year? The per app per user seems overkill, should we be reassigning licenses when they login??

Thank you for the Live Session about Licensing. I had made a flow using one a Premium connector (a message came telling me that I am using a TRIAL Premium for 30 days). But then i decided NOT to use it again, so I TURN OFF the flow (probably I will Delete it anyway). But then, the next day, I received an email - the month billing, the amount HAS INCREASED for more than double. My question are, A) I am using a Trial Connector for 30 days, it supposedly will not automatically charging me for the next billing. B) It should give me an option or away for me to CANCEL the use of Premium connector C) Lastly, HOW CAN I CANCELL THIS TRIAL & BILLING? Thank you

Reza & Priya , Thank u so much for such a grt session, now I know much of licensing just by going through one session

Hi Raza, thank you so much for the efforts , I wanted to know the total count of API calls I am allotted , currently i have an office 365 E3 license but I am not sure about the exact no. , Is there any link where I can check my API count and can you please tell any workaround or license to increase the API calls per day

Q: Hi Reza and Priya, Great Session. There are too many things , which i was not aware of. Absolutely an Eye-Opener session. License is a tricky subject and it requires a lot of clarity. There was one point mentioned about pooling of API Limits ,as API Limits with other users are getting wasted if we are using Service Accounts for writing the workflows. Great Suggestion. Microsoft should think on those lines for increasing the CSAT. There is another suggestion from my side about roll-over of left API limits to the next day. Majority of API Limit consumption would be during the weekdays , however, i anticipate that API usage would be on the minimum sides during the weekends (Saturdays / Sundays). So , if i am not able to utilize my 2000 limit, i should have a provision to roll over my left API limits to next day. As you suggested that Expressions could significantly reduce the API calls, and Reza is about to do a series on Expressions, i am really looking forward to go through that series , so that we can save some API calls. Also, by any chance, can we get a copy of the presentation , which was demonstrated in the meeting ?

Thanks for such a wonderfull session...i was eagerly waiting for this...i have one question... If I am using a premium connector in Power apps let say a SQL table to lookup value based on user's input...does my end user needs a premium license too?

Hi Reza and Priya, First of all Thank you so much..!! for the great content. I have question: For example: In an organization, 8 users has Power Automate for Office 365, so daily Power Platform requests/API would be 2000 API/user/24 hours ( 8*2000 = 16000 API/24 hours) and 2 user has Power Automate Plan 2 (grandfathered license), so daily Power Platform requests/API would be 5000 API/user/24 hours (2*5000 = 10000 API/24 hours). Does that mean that it will pooled to tenant level with a limit of ( 8*2000 = 16000 API/24 hours) + (2*5000 = 10000 API/24 hours) = 26000 API/24 hours and all users can consume it from this pool OR user who has Power Automate for Office 365 will limit to 2000 API/24 hours and user with Power Automate Plan 2 (grandfathered license) will limit to 5000 API/24 hours?

Please make a video on how to extract license details for Power Apps per app licenses

I have built the flow using excel online (business), office 365 outlook and power bi connectors … I have built the power app to trigger the flow . Now I am able to share the flow with users . Does user need any separate license to trigger this flow ??

Need: LATEST Licensing for Microsoft Power Platform session. PLEASE include in discussion Daniel Christian

Hi I recently got 25 per user licenses for my organization but my Database capacity is still 0GB and Im unable to create new environments. What might be the issue.

Thankyou, this was much needed session

Thanks so much

is their any charges difference in API call in Developer and PROD environment?

Hello sir, I work in a college that has 1000ish students. We were looking to create forms in powerapps that can be filled out by those students. Do all 1000 students need licenses and are considered as users? That is, the licensing cost would be 20*1000 = 20,000$ per month? thank you for your help!!

Excellent

Hi Raza & Priya. The session is very useful. My organisation strength is 80K. We have O365 license (Power Automate Plan1).If I am using a flow for sending mail Notification on add or modify sharepoint List. or Permission setting for Document in Document Library or something. something. Does it has any limit on daily basis etc. becase sometimes flow fails randomly. Currently the user base for my Application (Flow) is 5K but in next application may increase.

Q: Hi Priya and Reza. Apologies, but i am coming up with some more questions. 1. We have Microsoft Dynamics 365 version 1612 On Premises. Does it help us in any way for Power Platform Licensing ? 2. We are using Office 365 seeded licenses. Does it make any difference if you have E3 licenses or E5 Licenses ? 3. I have a userbase of 2000 users. How many DataVerse licenses would be required , if i need to create a PowerApps Canvas App, accessible to all 2000 Users, to READ/WRITE data in DataVerse ? I would use Power Automate to write Data in DATAVERSE using the "Ask In PowerApps" Feature.

Great session :-)

Thanks Reza. Sorry if this question is silly. Is there any premium per developer plan that allows me (developer) to create a simple power app with premium connectors but my end users will be able to use it even if they are using standard license. Say powerapps for office 365.

Please can you help : i want to send text messages through powerapps to mobile without 3rd pary is it possible please can you create video on this subject (for India)

Very good session. 👍

Thank you Reza and Priya.

A really good session.

Thank you Reza

Hey Reza, Priya Thanks for the interesting session. This session was in my watch list and now I think why I didn't attend live. Because of API call I faced lot of issues and even was not able to answer client that flow throttled. Just wanted to understand API call with Power App, you mentioned 2k API call for power app, how exactly API call works with Power app, could you please explain in detail? This is also important and I would be able to answer couple of questions of my client. Thanks in advance.

Hi Reza, Priya Thanks for a detailed explanation on licensing. We want to buy "Power Automate per user with attended RPA plan Limited Time Offer (Min of 5000 seats)". I just want to know what this "(Min of 5000 seats)" means? Many Thanks

Thanks for the insightful session Reza and Priya. I have few clarifications, which need your suggestion. We have multiple Power Platform environments and each environment have Dataverse configured. At times, we may need to access other environment Dataverse data in Power Apps canvas app. We are having Power Apps per app plan licenses for all users in each environments. Below are the clarifications 1. To access other environment Dataverse data from Power Apps, whether users need separate licenses in those Dataverse environment? 2. Whether we need to add all users in those Dataverse environments to access the data, if yes, will it require additional app plan licenses for users to access the data? Thanks Chandrasekaran

Listening to the Show ... a reminder ... on the Dev Plan ... yes Free but also when you make one in context of your tenant user, your Power platform admin WILL See it and have control of it ... its NOT private :) think of it like One Drive .... sure it seems private but it is still property of the tenant! YOU have been warned :)

Can you make a short video on different certification for power platforms...

First, thanks for making this content, but there is a doubt for me even after repeatedly rewinding to the section I do not understand. When you mentioned the Power App running the flow within the context, can we have a more significant example because this will cause user or corporation purchase unnecessary extra license.

15:00

Everytime my boss asks me a question about licensing I give him an answer and then I say “I think…..I have no idea…..it’s all so complicated…..they really need an entire course on licensing.” So thanks! Also, I’m just gonna say what everyone else is thinking. You two need to go on a date or something.

Is there any limit for number executions of Power Automate RPA bot developed with Office 365 work account? If it is, what is the limit?