To learn more about the Doing to Done system - or to check out the beautifully illustrated book - please visit doingtodone.com/. To turn calm into chaos by copying this setup, follow this link: todoist.com/te...
I like the idea of specifying the next action steps and what the competed task will look like - without that clarity it's hard to make progress. My question is do you also use a notes app e.g. Apple Notes, Evernote, OneNote to capture granular detail of your tasks and maybe ideas, thoughts and learnings?
Great question. Thanks for posting it. In Doing to Done, we have a concept called Your Trusted System. It is our design ethos. 1) YOUR system needs to work, and be optimized for, your current reality (your context). 2) Your brain needs to TRUST it. Your brain loves simple rules and simple categories. 3) Your system is more than technology, it is a SYSTEM of shared language, practices, and tools---and they all need to work in concert. We help people build two main operating systems: 1) A trusted ACTION System 2) A trusted STORAGE System. Your Action system is fundamentally built with three ingredients: Your Roles, Your Projects (Done Statements), Your Actions (Doing Statements). Why? When your brain sees the ToDoist icon it associates it with your Roles, Project, and Actions. That's it. Kind of like pulling out your silverware drawer and expecting to see forks, knives, and spoons. Very simple and effective. In Doing to Done, your STORAGE system holds three main items: Reference information, List of Lists, and List of Checklists. Depending on the nature of your work, these items could be spread across a number of different solutions. For example, I use Apple Notes and Dropbox as my PERSONAL storage system. I use Google Drive as my BUSINESS storage system. What I love about ToDoist, is you can HST---hook sh*t together 🤣 easily. In a PROJECT in Todoist I will often create a SECTION called "Reference". I will create a task with a link to a Google Folder or Doc where all the detailed information is stored. This move will keep the project details at your finger tips while honoring keeping your Action system simple and nimble. Whew! That's a lot. I hope that helps and answers your question. If you'd like to explore deeper, let's set up a virtual coffee to chat.
I give some hints in the tag setup section but you are 100% correct I did not go into detail in the set up video. In my experience, creating an effective tagging strategy needs to take the following items into consideration: 1) What are we optimizing the tag view for? (e.g. to create a view of actions by context, by people, by time, by energy, by...) 2) How can we simplify tags to support the key behaviors that will create positive momentum for you? In Doing to Done, we value the following tags (the 20% that deliver 80% of the value): 1) Top Five Actions: This supports the RESET step in the Doing to Done weekly review which is designed to create focus and clarity. (FYI...the Doing to Done Weekly Review steps are included in the Doing to Done ToDoist template) 2) Waiting for: This is important for identifying all the items you're waiting for. This is a critical factor for people who in delegate (e.g. managers) or proactive follow up (e.g. Sales or project managers). 3) Agenda for [name of a person]: this helps you quickly organize and prepare for a conversation with a person (e.g. customer, colleague, partner, spouse) I'd be happy to have a virtual coffee ☕ with you to go deeper into your specifics. Hope this helps!
