I found this video through other videos related to the GTD methodology. I'm very thankful for you sharing your process with examples. Especially the advice of not using the Inbox as permanent storage. I finally got control of my emails on my main account, and it's such a relief and easy to use. Thank you!
Thanks a lot for sharing your process, this is very very helpful! One modification I've made in the rules for my "Waiting For" folder is to automatically move e-mail to "Waiting For" if both of the following are truw: (1) I sent the e-mail, i.e., my addres is in the "sent" field, and (2) I am bcc'ed on the e-mail, as you do. Thanks a lot for sharing. This has been very helpful. I wish I starting doing this like 12 years ago.
Bcc for waiting on. Genius! Read I love this folder based on your older video. I added rules on newsletters, saved so much space and time already. I'm archiving every Friday to keep my inboxes low. I don't have 0 inbox but I'm getting there. Outlook is now more under control thanks to your videos. I use MS Teams a lot, for our projects and utilise Planner a lot! The Kanban boards, Lists, etc are awesome. I use that as we can't use Todoist (can't download any unauthorised programs) but I love Planner and To Do from Microsoft. Very functional and helpful to juggle client work and projects.
Thanks ! Very clear and easy to put into practice :-) I was checking on a lot of RU-vid videos to implement the GTD methods in Outlook, but nothing was so clear than yours in french.
Thanks so much, I’ve been looking for this exact type of video for days now and you’ve explained this so clearly and well. I can’t wait to get my inbox set up. Also absolutely love the tip on the waiting on folder and Bcc, so smart! I can’t wait to tell my colleagues about this one!!
Thanks for the tip on showing how many items you have in the waiting for folder. I was always a bit worried about forgetting things I had put in there (I haven’t set up a proper system for reviewing yet as just starting out with GTD), so I have been marking the emails as unread so they show up, but having watched this video yesterday I had a look at the folder and have set it to show a count of all items, not just unopened ones - I didn’t know you could do that. Now I can instantly see how many items I have waiting for. Thanks
Once you learn to trust your system, checking in on it becomes less frequent. At the least, checking it during the weekly review is a good place to start.
Great insight! Thank you!!! I found drag and dropping emails to be too difficult given the large number of folders I have. I recommend right-clicking on emails and selecting the "Move" option. It will give you a "most recent" list and a static folder list too. So much easier!
Unfortunately, I don't use Outlook anymore so I can't help with this but I'm sure there are resources out there about the choices when developing a custom rule.
Thank you so much, so many great tips! I would love to see an updated version on a lot of your videos 😊 given that you are the only one I have found on RU-vid who utilizes the GTD system not only in Todoist, but also Outlook!! I do have several questions for you still since I am just now starting to learn how to implement GTD in both Todoist and Outlook! So, i may email you for the majority of those. But one of my biggest questions is regarding Outlook. I added my different email addresses to Outlook so they would all be in one place, but I’ve learned that you can only create rules or categories for your Outlook email, not the other ones I added, which are Yahoo and Gmail. Any tips for that?? I really don’t want to have 3 separate email platforms I need to check, have rules for, etc. One of the reasons I have 3 different email addresses is to somewhat have a “filtering” system set up already, by using different emails for different things. Thanks for all the great ideas and tips!! Would love to see some more recent videos! 😀
Yes, lots of updates are in store for sure. I actually don't use Outlook at work anymore but I do use Todoist. Re: your three emails. Part of utilizing GTD is to have as many inboxes as you need but not more than you need. If you need all three emails, you will need to check all of those inboxes with some regularity. I don't check my personal email nearly as much as my work email. I never get more than about 5 emails a day. I unsubscribe from newsletters that I don't read, filter coupon codes and other things that I might want to keep but not see if my inbox. In the end, technology can only help us so much. If overdone, it can do more harm than good.
Great video, thank you. I just updated my personal and work folders following your method and looking forward to trying it out. Is there any way you could include highlights or quick notes from your video in the instructions in the notes section of future videos? This would help me from jumping back and forth to find things.
How do you distinguish between Action folder and Project Support Folders? I have several projects that have actions, do I place the task in the action folder or in the project specific folder? Or is it when the action email is complete I move it to the project specific folder as an archiving tool for when the project is done?
I have the same question!I'm revisiting/overhauling my system and basing it on GTD. I think the latter works for me... Or move it once I've added it to outlook tasks because I won't lose sight of it once I have done that. I'm also toying with doing away with the intermediate folders and categorising emails instead. Tag and drag I call it! Tag with a category then drag to the proper folder. I can then search all my projects at once for *urgent, *following up, *waiting etc etc.
This is a good question. I'll talk more in a future video. Best practice is to separate actionable items from non-actionable items. If I put an actionable email in a folder with non-actionable things (project support), it is likely to get lost. This video is a little older so my practice is a little different now, but if I have an actionable email, I extract the task that I need to do and put that task into Todoist. Then, I put that email in my action folder so that when I get to that task in Todoist, I don't have to go looking for that email. Once I'm done with the email, I might stick it in project support if it's still relevant to the project or it might end up in archive (trash) or reference. I wouldn't say there is a "correct" way to do it. If you can find what you need when you need it then you're probably good. Hope this helps!
This video could be more productive if you'd shown more examples better, instead of just talking about what you do or don't do in Outlook. Even the images shown were very few. I'd like to watch a more illustrative, demonstrative video on how I could use Outlook better on my workday. 🙁
