Excel Dynamic Search Box Tutorial | Find Anything | Multi-Column Search

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If your data is large and unmanageable, a search box may be just the thing you need to make your spreadsheet more user-friendly! I call these kinds of fun and useful upgrades, “Power Ups”! In this video, I’ll show you step-by-step how to create a magic search box in Excel using the FILTER, ISNUMBER, and SEARCH functions. You’ll also learn about a few key tweaks that can take this feature to the next level.
Website: www.excelpowerup.com
Instagram: / rebekahoster
LinkedIn: / rebekah-oster
00:00 Introduction
00:54 Design Search Box
03:46 Insert ActiveX Text Box
06:00 Create Search Results View
06:50 The Formula
09:19 Power Up 1: Gridlines
10:46 Power Up 2: Multi-Column Search
12:01 Note: Partial Matches
12:26 Power Up 3: Exclude Some Columns

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1 июн 2024

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Комментарии : 138

@wichstad 6 дней назад

Adding a lineshift in the formula was helpful, a new trick i didn't know about. Thanks for a great tutorial

@sealhouselimited1285 6 дней назад

I literally have spent 3 hours looking other search box tutorials and each failed and took forever, I came upon yours and in 14 minutes it was done and dusted perfectly. thank you for that, you are absolutely awesome.

@siva8189 4 дня назад

Awesome explanation. Thank you :)

@user-mb9mo8ku8w 2 месяца назад

Beautifully presented - precise, clear, concise! Very much appreciate your direct and fast implementation - so much easier than dozens of other videos! And a very useful, simplified method. Will definitely be looking forward to all your posts! Thank You!

@RebekahOster Месяц назад

Thanks so much! Stay tuned 🙂

@christinamaharjan818 2 дня назад

Thank you..new subscriber here✋

@realmanta6706 2 месяца назад

I have watched several videos on this topic and all presented error in implementation, until this one. Great job! Thank you for sharing.

@RebekahOster Месяц назад

I really appreciate that!

@shoasKp Месяц назад

you know it well and explain simply ;that's what smart teachers do.

@RebekahOster Месяц назад

Wow what a compliment!!

@hendryns2419 15 дней назад

the best suggested video i got so far.

@RebekahOster 15 дней назад

Haha that’s awesome!! Have you seen my free training? www.excelpowerup.com/training 😁

@M.Asif66 2 месяца назад

You made SEARCH filtering with selective columns so easy, thanks for transferring knowledge.

@phandongexcel 2 месяца назад

I like this video ❤❤❤❤

@RebekahOster Месяц назад

I appreciate it!!

@mardjes 2 месяца назад

Hello, I'm from Brazil. This video helped me to study English and Excel. Thanks.

@satish3777 3 часа назад

Hi Rebekah, very nice tutorial on filter function! 👍 Just a question- Is the filter function applicable to multiple sheets in a same file?

@nonoobott8602 2 месяца назад

This is so insightful and you were very explicit. Learned a lot. Thanks so much for sharing.

@RebekahOster Месяц назад

Thank you for your feedback! Have you seen my free training? Excelpowerup.com/training ❤️

@hichamhadj9640 2 месяца назад

Awesome, so much knowledge in one video

@RebekahOster 2 месяца назад

Glad you liked it!

@ziggle314 2 месяца назад

Lots of goodies in this presentation: (1) ActiveX gave you dynamic abilities, (2) Good use of "New Rule" in conditional formatting, (3) filtering using multiple criteria, (4) Nice use of paste while keeping column widths. Thanks. You got a new subscriber. 😁

@RebekahOster 2 месяца назад

I appreciate it! You sound like an experienced Excel user 😏 Welcome!

@deliasantos3353 2 месяца назад

Rebekah Oster- you are an amazing teacher .. you made this so easy to understand. I just did this for a spreadsheet at work and it came out great.. Thank you, looking forward to your other teachings

@RebekahOster Месяц назад

That's so wonderful!!

@cruzianfibergeek 2 месяца назад

I have seen quite a few of these videos on adding search boxes this is the first one that i was able to follow without tuning out. You covered exactly what I need done which is to search a table but return only some of the columns.

@RebekahOster Месяц назад

Wow what a compliment!! Thank you for watching 😀

@bumpersmith 3 месяца назад

Thank you. These are Exceptionally good clear explanations. Can a form be created that would use a combo box with this type of multi column fuzzy type search? Also it was nice to see in a normal video instead of a short.

@RebekahOster 3 месяца назад

I appreciate it! That's a great question. Do you mean you want the results to be displayed in a combo box? If that's the case, you might need to use VBA code to populate the combo box.

@bumpersmith 3 месяца назад

@@RebekahOster Yes in a combobox on a form that will allow a search just like you show in the video. I looked at all your videos but didn't see anything like this. How about making one to show how?

@RebekahOster 2 месяца назад

Thanks for the idea!! I'll add it to my list 😀

@karenschoenberg4487 2 месяца назад

This was excellent - thank you.

@RebekahOster 2 месяца назад

I appreciate it! Do you have a spreadsheet that could use a search box?

@veruscrt Месяц назад

I love your tutorials so much that I've liked and added a follow.

@RebekahOster Месяц назад

Wow that means so much! Thank you!!

@sabinezinkpielage1742 2 месяца назад

Thank you Rebekah, great example and video 😘

@RebekahOster Месяц назад

You are so welcome! I’d love to hear if you tried it out 😁

@sizable21 3 месяца назад

Really clear and will definitely use this

@RebekahOster 3 месяца назад

Thanks so much! What kind of spreadsheet do you have in mind?

@muhammadasif4916 Месяц назад

Thank you so much, I watched lot of videos about his topic but you are the best best best and easiest to understand ......

@RebekahOster 29 дней назад

That is so kind! Thank you very much 🎉

@DhruvDua88 2 месяца назад

Very well explained and thanks!

@RebekahOster 2 месяца назад

I appreciate it! I would love to hear how you would use a search box in your spreadsheet 😀

@CRUSHRSTL 3 месяца назад

Amazing!!

@RebekahOster 3 месяца назад

Thank you so much!!

@gregdiete1817 3 месяца назад

Easy to follow, thank you and something I can use.

@RebekahOster 3 месяца назад

That's wonderful!! What kind of spreadsheets are you working with?

@thehank5368 6 дней назад

Nice, thanks for sharing. Would you have any ideas on how to make this with multiple selections (without VBA, i.e. macro's disabled) similar to a slicer with multiple selections. When you use a slicer with multiple selections defined on a long data set/list you easily miss the overview of all your selections...

@jamshedpathan2269 7 часов назад

Rebeka u made things so easy but i need ur help instead of School we can use Apartment and in apartment i want to find a certain room that will be in the row . i m trying to find the solution but failed. plz help.

@frankrogers2254 4 дня назад

really enjoyed this video. very informative. question if one of the col contains a number value. is there anyway to get a total value for that row to display at bottom. thanks in advance.

@RichardJones73 2 месяца назад

Nice clear tutorial. I done a similar search like this (but not with a fancy searchbox) and used the column headers in the search page to tell the choosecols function what to use,using Match function to get the column number.

@RebekahOster Месяц назад

Wow that's a really cool approach!! Very dynamic 😀 And it would be easy for other users to change.

@DinoDelight 2 месяца назад

Wow, you made that look so easy, thanks for the great tutorial

@RebekahOster Месяц назад

I'm so glad! 😀

@daphnetarango775 2 месяца назад

Wow. I learned so much watching this. Thank you!

@RebekahOster Месяц назад

Yay! 🎉

@nihoniumog5185 2 месяца назад

thank you. this is helpful

@RebekahOster Месяц назад

That’s great to hear! Thank you for watching 😁

@rexbenemerito1943 Месяц назад

It works for me. Thank you Rebekah for this tutorial. Very helpful without VBA coding (I wish I can), I can get the needed results quickly.

@RebekahOster Месяц назад

That's wonderful! Great job!!

@jayceeharb1305 2 месяца назад

this was amazing !!! simple, concise, and very useful #new sub

@RebekahOster Месяц назад

So happy that you found it useful!

@alishernizamov5356 13 дней назад

Great tutorial for a dynamic search field for excel. Thank you. Question: how would you go about creating a search field with more dynamic functionality where the search is focused on one column and is searching multiple words in the column. The search may not follow the actual order of the words in the field but needs to return the lines with all the words that are being searched. Example: If I type "pipe, pvc" or "pvc, pipe" in the search field, the result should return the result as shown below. Is this achievable? Thanks in advance. Search: pipe, pvc result: PIPE, 30", GRAY, PVC YELLOW, 25", PIPE, PVC PIPE, BASE, RACEWAY (CHANNEL), PVC, OFF-WHITE, 2.38 X 0.73 INCHES X 10 FEET

@akikhan45 2 месяца назад

awesome

@stevegunn2660 19 дней назад

Brilliant I have a large database of my cd compilations and this works so well for me many many thanks. Now I have just have to import a version into access.

@RebekahOster 14 дней назад

Hello! I'm so glad it works for you! Thanks for watching and commenting 🙂

@Luciano_mp 2 месяца назад

Thank you.

@RebekahOster Месяц назад

Of course! I appreciate your comment 🙂

@salvokat 3 дня назад

Was so excited to find this video! Then I tried it and my 2013 version of Excel doesn’t allow FILTER function, and my 365 version of excel doesn’t allow ActiveX control. 🥴

@PaulieVlogs Месяц назад

By far the best solution I found on excel and it worked . Is it possible to populate just one row instead of all of them in the sheet with out VBA?

@RebekahOster Месяц назад

That's so great!! I'm sure there is. I would test out the TAKE function. It lets you choose a specific number of rows or columns to return from an array 😀

@guardianofthemoon День назад

What if I want this exact functionality but I am creating a Dashboard, I don't want all that on the screen, I just want a search box that you can type a word in and it pulls up what matches

@dariuszbox9678 2 месяца назад

Perfect.

@RebekahOster Месяц назад

I’m glad you found it useful!

@socheatasan18 18 дней назад

Hello Rebekah, thank you so much, this is what I need. For some reason why my search box became bigger, and font became smaller every time I entered. I have no idea why.

@RebekahOster 14 дней назад

Hi! Is it possible you are in "Design Mode"? There is a toggle button for Design Mode on the Developer tab.

@akikhan45 2 месяца назад

thanks you

@RebekahOster Месяц назад

Thanks for the comment 🙂

@Gigi82knits 2 месяца назад

Amazing. Works like a charm. The only thing that didn't work for me was including more columns in the search, it's telling me I can't have more than two. But that's all I need anyway.

@RebekahOster 2 месяца назад

I'm glad you were able to get it to work!!

@komisars 2 месяца назад

It works only with macro enabled workbooks. There are some problems with that because a lot of companies doesn't allow macros.

@RebekahOster Месяц назад

Have you run into this issue yourself? My understanding is that the elements I used in this search box are not macros; they are form controls. Obviously, no solution works for everyone!

@komisars 17 дней назад

I checked the solution. Excel warns that there must be a VBA workbook, but allows saving without. And everything works. So I apologize for the inaccurate comment.

@user-rx4se1qi1i 2 месяца назад

Hi Rebekah, I appreciate your clear explanation in this video. It was very helpful and informative. I have a question for you. How can I search for data in multiple worksheets in the same workbook, if the headers are not in the same order as in one sheet? Is there a way to do this easily? Thank you for your time and assistance.

@RebekahOster Месяц назад

Hello! This sounds like quite a challenge. My first idea is to create an intermediate sheet where you combine all of the data into one table and search from there. If you need help with this, you can schedule a call with me here: www.excelpowerup.com/offers/SJPzr8fY . Thanks for watching!

@innkyjoe 2 месяца назад

THANK YOU SO MUCH, I WANT TO ASK HOW CAN WE EDIT, FOR EXAMPLE STUDENT ID ON THE SEARCH WORKSHEET TO TAKE EFFECT ON THE DATA/TABLE WORKSHEET😁

@RebekahOster Месяц назад

I appreciate your comment! That would require a lot more work, and probably VBA code. I'm sorry, it's not a simple thing!

@julianaramburo2023 Месяц назад

Hi, thanks for this video. It's awesome. I tried using the dynamic search, and did exactly what you did, but for some reason the cursor doesn't show in the search box. The search actually works but I cannot see what I'm typing. I can only see what I typed after a click away from the box, anywhere in the sheet. It is weird because the search actually works and I can see the data moving or searching, but I cannot see what I'm typing. Can you help? thanks so much

@RebekahOster 29 дней назад

Hi! That stinks that you were having this problem. I did a little searching online and found that it does not seem to be a problem with Excel itself, but is more likely to be related to your graphics card or any external monitor that you may be using. I suggest you try it out on a different computer if you have access to one!

@nehalpatel4345 Месяц назад

Hey, Rebekah Thanks for the video. pl suggest how to avoid seeing entire table when there is no value in search bar.

@RebekahOster Месяц назад

Hi! Thanks for your question 🙂 Wrap this around the current formula: IF(B2="","", ) I've discovered that the ISBLANK function doesn't work for this, so you have to use ="". Let me know if it works!

@nehalpatel4345 24 дня назад

@@RebekahOster Thanks Rebekah. It is working.

@kimiyam8329 20 дней назад

Thanks, if I want only some of the headers in the search, what should I do?

@RebekahOster 14 дней назад

Hi there! Do you mean you only want to retrieve some of the columns from your data? In this video, the last example at 12:26 explains how to do this. Let me know if you had something else in mind 🙂

@Patikan 2 месяца назад

Thanks so much, Rebekah! I did encounter one bug. The text in my search box continually shrinks every time I click out of it. The only way I've been able to fix that is by toggling design mode and changing the size of the box. Otherwise, the text inside the search box shrinks until it's no longer visible. Is there any way to fix that?

@RebekahOster Месяц назад

Hey! I’m so glad you tried out this tutorial, but I’m sorry that you had an issue! I tried to figure out why that could be happening and I couldn’t replicate it. For more personal help, schedule a call with me here: www.excelpowerup.com/offers/SJPzr8fY Thanks for watching!

@josephpandagaruboy6977 2 месяца назад

I can't filter in excel 2016 and 2010. No filter function available

@RebekahOster Месяц назад

Bummer! I’m sorry it didn’t work for you 😟

@GregCrawford-rp2oc 16 дней назад

Hi Rebekah. Can I use this using pivot tables?

@RebekahOster 14 дней назад

Hi there! I'm not sure exactly what you mean. Do you want to be able to search the Pivot Table results?

@jontrygvemarkussen8126 2 месяца назад

Here you define which columns to search, but is it possible to search across all columns without defining each one?

@RebekahOster Месяц назад

I’m sure there is a way! It might be a very long formula. If you need my help, please schedule a call with me!

@Vali9812 2 месяца назад

Hello! How can I search multiple words into " Search bar " ? I need to put more than one word in " Search bar". Thank you for your info. that your shared with us!

@julialewis8794 2 месяца назад

Try using an asterisk (*) as a wild card value to separate your search words. For instance word1*word1 Caveat to this is that both words would have to be in the same cell and would need to be in the order you placed then in the search

@RebekahOster Месяц назад

This is exactly right! Thank you for sharing ❤️

@tosh_kiba 2 месяца назад

question - how come the cells format are not properly copied / formatted just like the source data?

@RebekahOster Месяц назад

Great question! Formulas do not copy formatting, as a rule. If you don’t mind sharing, why would you like it to do that?

@jontrygvemarkussen8126 2 месяца назад

Is it possible to search across ex. to different tables and return one result list containg data form both tables as long as the column headers are the same?

@julialewis8794 2 месяца назад

I think you would need to append the 2 tables using something like power query to combine the 2 tables

@RebekahOster Месяц назад

Yes, power query would work! If you want to go through the trouble. There are formulas that can do that as well.

@RebekahOster Месяц назад

Hi! Wonderful question! I have several ideas of how this might work, but it would take some troubleshooting. If you need some personal help with your spreadsheet, schedule a call with me here: www.excelpowerup.com/offers/SJPzr8fY

@spongebobby188 2 месяца назад

OK, I used this successfully on a table with lots of text comments, so the search is helpful. BUT, I now cannot view the contents of the cell as it doesn't appear in the formula bar as that only shows the index formula. This means I have to copy the result of the search into a new worksheet to view the contents! Please advise on how to resolve this. 🙏

@RebekahOster Месяц назад

Hi, thanks for your comment! I am having trouble understanding the issue. The formula bar will only show the formula, not the results. Is it a spacing issue? Is your formula bar taking up the whole screen? Let me know!

@spongebobby188 Месяц назад

@@RebekahOster thanks for your advice Rebekah. So ordinarily the formula bar shows the contents of a cell, right? So if I had a cell just with a comment...eg. 'a white cat' in a cell...when one clicks on that cell, the formula bar reproduces the words 'a white cat'. But after producing a search bar as per the video...the formula bar now only shows the search string in the formula bar. The reason I need the formula bar showing the cell contents is because sometimes the cells have a lot of text...and I don't want to wrap text in the cells so I can keep the worksheet looking uniform..and so the user can just look at the formula bar for the cells contents. Any ideas? 🙏🏻

@yb2112 Месяц назад

How can i remove all the data from the search result cell from showing up even if there is no search quarry?(the search result cell shows all the data from the database) If that makes sense...

@RebekahOster 29 дней назад

Hi! Thanks for your question Wrap this around the current formula: IF(B2=-"", ) I've discovered that the ISBLANK function doesn't work for this, so you have to use Let me know if it works!

@kochanmyae6684 2 месяца назад

Thank you Madam.

@RebekahOster 2 месяца назад

You are welcome! Thanks for being here 👍

@ahmedewis6627 Месяц назад

Is this applicable on any excel version

@RebekahOster 29 дней назад

Great question! The FILTER function is available on Excel 2019 and later!

@ahmedewis6627 17 дней назад

@@RebekahOster yes this is true I tried it on 2021 version

@neelalam 2 месяца назад

Before adding any text to the search box why the full data sheet data is being displayed?

@wakefieldfireplace50 2 месяца назад

I would like to know how to remove the whole sheet when nothing is in the search box also

@julialewis8794 2 месяца назад

Try wrapping the final formula in an if statement so the logical test is I'd the search term is blank, the true result is a blank as well and the false result is the final formula

@RebekahOster Месяц назад

Hi! The suggestion above was right on 🙂 Wrap this around the current formula: IF(B2="","", ) I've discovered that the ISBLANK function doesn't work for this, so you have to use ="". Let me know if it works!

@jennibudde8358 2 месяца назад

sorry i had to give up because i can't get header columns to show after the [

@RebekahOster Месяц назад

Oh no! Make sure your data is formatted as an Excel Table. To check, when you click on the table, a new tab will appear called "Table Design". Make sure the table is named, and that you have the right table name before the [.

@jennibudde8358 Месяц назад

Thank you! I'm going to try again. I love your channel. You are a great instructor!@@RebekahOster

@karamalab 2 месяца назад

Ok, the problem with me is that the filter doesn't work until I press enter.. it doesn't do anything while I'm typing..any help?

@RebekahOster Месяц назад

Hi! I’m so glad you tried it out. But that stinks that you are having this issue. I tried to figure it out and could not replicate this problem. I suggest you check out the automatic calculation settings for your workbook! I could also help you more personally if you schedule a call with me here: www.excelpowerup.com/offers/SJPzr8fY

@dariuszbox9678 2 месяца назад

How to do simple form ?

@RebekahOster Месяц назад

Hi! There could be a lot of ways to make a simple form in Excel. I would need to learn more about your project to recommend just the right strategy for you. For personal help with your spreadsheet, schedule a call with me here: www.excelpowerup.com/offers/SJPzr8fY