How to Manage Projects in Microsoft Teams (March 2021 Update) | E008 

Ha! I really do appreciate that @Jackie...I'll get there

Fantastic!

Thanks Rod, I really do appreciate it!

Thanks Jim, I really do appreciate the feedback

Great to hear! Thanks for watching Quantina!

Awesome! Thanks for watching

I really do appreciate that one! I've worked very hard with getting better with communicating complex topics that can be understood by the 'room'. Man, I really appreciate that!

thanks for watching Olayemi! You sound like me, I hate the "build up" most videos trap you in until they get to the meat of the matter. Thanks for watching!

Awesome! Thank you!!!!

Glad I could help!

I appreciate that! Thanks Kurt for watching

awesome. thanks for watching

love it! in the queue...much anticipated request.

awesome, thanks for watchin Rohit

Glad it was helpful!

I love the chat module...sometimes 2 team members can really get chatty filling up the team chat with noise. Using the chat module as a side-bar is really useful ...thanks again for watching

thank you Anthony! I really do appreciate it!

Awesome! Thanks for watching.... congratulations on your new project!

You are very welcome

Thanks for the tip Greg!!!

Glad it was helpful!

Awesome! Thanks for watching

Thanks for the tip!

Glad to hear that!

YES!!!! go ahead and "rock and roll" then....lol thanks for watching

Thanks for watching

You're welcome!

Awesome thanks for watching!!! Managing file and folder access in SharePoint is a hidden gem

@@DeShonClark Thanks, Guru!

Thank you! I'm glad you found the tutorial helpful. If you have any specific questions or need further assistance, feel free to let me know.

hey Danielle, this is still relevant today. I do need to post an updated video with the latest tips and tricks, but it will just "add" to this content. As far as external sharing (sharing the team with external vendors, clients, etc...) this would need to be enabled by your IT admin. I find tracking UAT and Issue Tracking best suited using a SharePoint list...and just embed the list within the MS Teams channel, understanding the context-switching is a productivity killer

thanks for watching

thanks for watching

Very interesting...I will take a look. May need to stitch it together using Power Automate...I'll check

@@DeShonClark yes! we are struggling because we have people working all across the globe and do not have the time to manually add everyone's calendar to a different group each time. I cannot make the shared/group calendar work z.z

Thanks for watching, sorry for the delay response I thought I responded to this but I did not see it in the comment section. I've done exactly what you mentioned with a Microsoft team per client and then a channel per project. This seemed to work out fine the only concern is make sure you have a great archiving process in place.

Tausif! thanks for this. I was not paying attention...so glad you caught it! Hope all is well, glad to see you're back on the channel

thank you!

thank you!

I guess you can use a Power Automate to delete old messages after a certain age, or for an org wide solution, maybe look at retention policies in the security and compliance center. Just not sure if you can set a retention schedule for MS Teams messages, worth a look...also worth noting the messages are stored in the shared mailbox for the MS Team, this may be needed when setting up retention schedules if they are limited to OneDrive, SharePoint and Exchange...keep me posted on how this goes

Ah! Very good question...this would require a little bit of customization...maybe you can get a visual using power apps...you can use power automate to gather all channels, and then power apps to display in a cool way. I'll look into it...very interesting

@@DeShonClark Thanks so much. I will be waiting.

hi Leslie, did you figure this out?

In this scenario, where I wanted to keep the files centralize and not create confusion with yet another files structure, and tabs that come with a private channel, the chat group seems to be a better choice. Also, it is a repeatable pattern, as it may be engineers today, and possibly business analyst another day. Over time, it can be any combination of team members...especially with larger project teams. The chat groups seems to separate the conversation from the project structure, and gives you more flexibility in the event you had to bring someone in outside of the project team (without having to add them to the overall team....hope this helps

@@DeShonClark It makes sense, thanks

Hi! Managing 250 projects can be a complex task, but Microsoft Teams provides some great tools to help you track and organize your projects. First, you can use Planner to create separate boards for each project. Within each board, you can create tasks, assign them to team members, set due dates, and track progress. This will allow you to have a clear overview of all your projects and their deliverables. Additionally, you can utilize Lists in Microsoft Teams to create custom trackers for each project. Lists allow you to create columns and customize views to track different aspects of your projects, such as key dates, milestones, or project status. Remember to establish a consistent naming convention and folder structure to keep your projects organized. This will make it easier to navigate and find specific projects when needed. I hope this helps! Let me know if you have any more questions.

You're welcome! If you have any specific questions or need more information, feel free to ask.

Thanks for watching....so far sounds like the channels will continue to be one level, but they do have other types of channels coming. May want to consider multiple teams for the various projects with the same client. Use libraries to share the common files between the various teams (using SharePoint cloud storage feature)...hope this helps

challenge accepted. This would need to be built manually...using Power Automate. You have access to all you need...just need to determine the right list schema and logic to roll it up. What are some of the program level metrics needed?

Thanks for watching, this modern generic list does not sync the calendar view with Outlook. You will have to use the events list which is a classic calendar, that calendar will sync with Outlook.

@@DeShonClark 🙌🏻 great stuff! Thanks