To-Do List Overload! How to Manage Too Many Tasks 

Would you like another easy way to manage your to-do list? You can download my free 2-Do List Method here: www.simpletivity.com/free

Importance sorting (first) & then time required for task (second sort) & I also try to do a task that I do not want to do but (have to do) when I am at MY optimal performance time of day. Completing difficult (ugh) ones makes remaining ones easier-creating a positive memory.

Just the concept of keeping my tasks at the top of my calendar is SUPER helpful! I always have my calendar open to keep an eye on upcoming meetings and drive my day, etc. Currently, I keep my main to do list on a notepad, I write down quick tasks on sticky notes that I plan to get done within 2min or less, I get a lot of assignments through email AND I put things on my calendar… it’s just too many locations. That is going to change…Thank you for this video!

You've described a simple yet effective strategy that serves both to boost productivity and mood! Yet I'll say it's not so simple as it requires intention and motivation to exit out of the 'same old feeling of overwhelm' that we sometimes put up with for way too long. Through your encouragement, you've shown there's a better way! Thank you!

A full schedule is like a full barn. It shows you're living.. But of course, what gets measured gets managed!

The problem with your hard number technique is that some tasks are short to complete, some are long, the problem here is that you might end up with only 4 tasks that each only take 15 minutes, so for that day you have a ton of extra time. But on other days that have 4 tasks, each have several minutes to several hours worth of footwork to complete. On those days you will feel overwhelmed. The system doesn't really work. But I like how you put your tasks in the same view as your calendar, not sure how you did that.

Thank you this was immensely helpful.

Stunned by your logic once again.

I’m only three minutes into the video, but you inspired me to something very important. I’m very grateful to have found your channel. My question to RU-vid was initially how to eat the frog, but I got bored by too many of Brian’s videos and put “how to complete a task” into the RU-vid search instead and got your video, thank you so much. I hope I will be able to complete my tasks with the new system I found.

Excellent! I'm gonna refine my weekly tasks in this distributed fashion

Thank you. This seems easy.

@Simpletivity: Thank you for making and sharing this video. The points you made seem helpful. I will keep them in mind. Also, I like your voice and the way you explain things.

I liked it a lot, thank you.

Thank you for this video. I woke up today overwhelmed with my to do list which is way worse than yours. I was tired of moving things to the next day which was not helping just making it worse. I was not able to accomplish everything which upset me. I thought I would never get ahead. I am going to use your method and also going to remove things that are not a priority from my calendar & add them to my to do list app with no time limits to accomplish. Just things I need to someday accomplish with no importance. I'm only going to have 5 things daily to accomplish not 30.😁

Your suggestions are "incredible"

very helpful!

thank you scott! this is awesome!

I haven’t used google calendar in years but I like the set up you are using with tasks on top. How do I create this view for myself?

This is one of the best ways I've heard. My mum explains this to me EXACTLY & she never has really even worked; Well that may not be true....lol....B'cuz I guess after having 7kids, several foster kids over the years, adopting 4 more children(*2twins w/Autism), at one point having 3 sisters(one was deaf) for over about 8 years or so while their mum was addicted to drugs & taking in kids 'babysitting' over the summers- Yeah, that's a lot of work! & She had to find a way to manage! But I have so much on my plate right now, that I literally feel as if I may have a heart attack or stroke one of these days...It's bad....& Yes I think this is pretty much the best solution. She would say the same things as far as you get even those say 3 things done & you a lot of times will want to do more! Thanks for sharing...I've found too that if I do that as well as like a list w/3 major things just to be done over the week, not put on a specific day & hang it up. Then those seem to be the 'extras' I'll pick up. Bcuz otherwise I'm walking around saying; "I GOT TO DO THIS, I GOT TO DO THAT..." OVER & OVER & driving my husband & myself crazy....Thanks again...

Great video Scott, very effective! This method excels in simplicity 👍😉 the example has (accidentally?) 9 tasks on Monday so 4 tasks need to be replanned over the remaining 4 days... How to act when you start with eg 20 tasks on that particular Monday ? Then use the Month view of your calendar?

Thank you sir

Wow love it thanks!

This is the most informative video I've watched this year... thank you Scott

I want to use a calendar as a college student to mark my weeks like labelling them, "week6" at the beginning of each week, and also marking my due dates - but how can i do this in conjunction with writing my due tasks? It makes the whole calendar look unorganised and messy - demotivates me to begin, and overwhelms me.

Thank you for the video. Do you have a "Task" app you recommend? I am really bored with Outlook Tasks which is what we use at work. I wish we had a Gantt-style "Task" that integrated with Outlook :)

Thank you very much for this peautiful video ❤❤

Thanks for this tutorial. This is a good lesson in planned "procrastination". I blindly accepted the project of preserving the yearbooks for a high school one summer. Scanning every page of every year's book was time consuming even though I added my daughter's help to the project. When a friend wanted to meet for lunch, I checked my progress by adding 2 volumes to my calendar each day from our "last day of vacation" working backwards to the first volume I had yet to do. This showed me that I was on schedule. Then, my daughter and I agreed that we would scan one volume each day. When we were done, we moved on to the next one on the next day. Unknown to most people, an older yearbook has less pages than the newer ones. By advancing to the next volume, it would give us more time to work on those newer and larger volumes. In the end, we were only 80 pages short of finishing the project which I did on her first day of school.

Nice thanks

Good idea. However, how do you manage it when a new task or two comes up that need to be done that day? Your five items now gets expanded.

Thank u

How do I keep from overloading the week with all the tasks that come in during that week? This is an excellent method, by the way!

Thanks a lot.

How can this system account for reactive tasks? I get between 5-10 other "urgent" requests that I could not have anticipated or planned for.

looking forward to trying this method, makes a lot of sense. Also, how do I move the task to the top of google clander as shown in your video? Currently, my task list appears on the left of the calendar. Thanks!

What calendar app is that? So far I haven’t found one for iPhone where you can add tasks to a day ON WEEK VIEW, without having to add the tasks as “events”. I’ve only found ones that let you add tasks to a list or just seeing one day at a time. Would be great to know of an iOS iPhone app like the one shown in this video.

omg thank you

Super tip! Do you delete a task that you have done from the list?

I know this is just an example...but...this guy must have the most chill job based on the "tasks".

Very helpful! One question: Is there a reason why you're not moving "pick up cell phone case" right before or after "lunch with Julie"? That way the time would be blocked off already, and you don't have to remember that you'll do that task in combination with lunch w/Julie.

Hi, how did you put your list of task on your calendar, where you can drag and drop? Is it an extension? The word says HOME

What calendar is this?

what program software app calendar are you using??? please respond, i'm always like having to write many to-do-lists and i'm trying to get it all together how exactly you did with that exact software. Thank you in advance!

Another question: how to deal with recurring tasks? Are they included in the hard number count or not? Technically speaking: no. Realistically speaking: yes, since a recurring task is also a task... Can you share your thoughts on that? When they are added on top of the hard number, I am afraid it'll result in procrastination thus defer behavior.

You might also list them by ABCD and if 5 is your hard number 1/5, 2/5, 3/5, 4/5, 5/5. [x] done.

Hey mate what calendar is this? How did u add the tasks at the top can we do this on Google calendar?

I have a question: What about tasks that are given to you throughout the day? So for example, I can set up a to do list and plan my week but I know my line manager is going to drop several tasks on me each day. I don't know what the tasks will be and I don't know how late she'll do that. I also assume that the tasks are rather urgent as she often follows up with me an hour or so later. How do I handle this?

Not a bad system, but Google Calendar no longer shows more than two tasks on the calendar - it will show "6 pending tasks" etc.

I had 6 full pages of tasks. Now I: 'm down to two. Five tasks doesn't cut it. Each day adds at least 5 new tasks.

Looks like I need to look more closely at how to use my calendar more efficiently!

Anyone else with autism here who has 20 - 50 things pop up in their head each day and everything needs to be done, important or not? I'm constantly overwhelming myself. Just prioritizing doesn't work. Anyone any tips?

Are you just using Google calendar and task?

Is this Google calendar? What apps is this

How do you stay on top of unfinished tasks falling off of the 5 day view? (Being left behind in the past days no longer in view?)

Where / how do you get that home section in blue ?

But my problem is I can't explain important questions in my assignments and also have weakness in essays. That's because I know nothing about many complicated simple words.

what if everyday, there's additional new tasks?

Great How to video, I am also creating how to video about make money off the stock market and teaching about how to trade stock and your video gave me a idea, thank you :)

Say fml and go to bed 😂

That's only good if you know what's going on a week in advanced

Sounds like you spend more of your day planning what you need to do for the day than actually doing anything! 😂

what if Julie cancel the lunch date?

full video good 🤍

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I did it but people still say I'm SUS

1:20

NO!!! there are at least 5 tasks you can do in under two minutes. I always knock out the 2 minute tasks first regarless of priority. Then after that, Scott, you can prioritize the rest and maybe you'll find you acn do 1 r 2 more during the day and be left with just two to defer. Tell me how this is wrong. I bang out many short time tasks right away during the day and defer the rest.

Very helpful. I did notice, however, all of your tasks are very meaningless. Trash Breakfast Pack Lunch Schedule anger management class Sand floors Refinish floors Tape bathroom Paint bathroom Laundry Dishes Work Make dinner Now you can’t put those off to a different day. These need done TODAY. Any advice on how to do this all while managing your wife’s stress of losing a loved one and potty training a toddler?

Guess it's kind of different when many of the most important tasks makes you suicidal? Normal people life rules.

Wish you used better examples. As a man who manages the activities of an organization 450 people strong, I have an ocean of critical tasks and continual meetings preventing task completion. I need help prioritizing no fail tasks and not Daley critical activities and coordination more than a day to operations don’t fail. All of your examples could have been deleted or completely ignored on a schedule. your examples weren’t worthy of most manger’s calendars. They were too trivial. There was no way to equate your trivial examples to more critical processes. Really disappointed with this.

Amogus

One kind feedback ... your video contained a bit more explanations of your steps than needed. I felt like you are repeating the same thing and the video is getting long .

Get to the fucking point.

Not at all helpful or realistic

Thank you sir