Ultimate Guide to GTD in 2022: Amplenote Edition

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Find the best productivity tools with our site: toolfinder.co/ The best ways to implement Getting Things Done by David Allen in 2022 is to follow the concept and apply the learnings to modern tools. From projects to contexts and everything in between, we'll explore how you can use GTD in 2022 and how it best works.
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00:00 - Getting Started with GTD
00:57 - Part 1: Core GTD Concepts
01:46 - Part 2: Overview of Amplenote
02:11 - Part 3: The GTD Phases: Collect
04:20 - GTD Phases: Clarify & Organize
06:10 - GTD Phases: Engage
07:18 - Recap so far...
07:34 - Part 4: RJ Nestor on using GTD in Tool for Thoughts
11:22 - Part 5: Advanced GTD: The Reflect Phase
13:20 - Advanced GTD: More Inbox Options
13:52 - Advanced GTD: Organizing Projects and Contexts
15:16 - Advanced GTD: Calendar Mode as an interface for GTD
18:12 - Conclusion
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5 июл 2024

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Комментарии : 78

@ryanbthiesant2307 Год назад

I have just learned that somebody has made the app that I just wanted to make. Thank you This is a very good ADHD app

@mlkrx Год назад

I thought this exact same thought as I watched this! I tried building this in Notion but ran into issues with the formulas not working as intended and it was quickly abandoned. Glad someone else was able to develop this

@mavosstudios5996 Год назад

Why you label yourself as an ADHD which has no advantageous for being negative at yourself at all. why not World Class Multi-Tasking? that spells for sure empowering you.

@manfrominnerspace 5 месяцев назад

Yeah same here(adhd also) haha, but it needs more plugins. It should have speech recognition and read allowed for ease of use, with chat gpt. So u wake up and tell it what u want to do and it will set alarms when it's time to do task.

@Pink_Stardust 3 месяца назад

@@manfrominnerspace is there an app that does this?

@demancey Год назад

I like the idea of having task management built in, would love to see an Amplenote Second Brain overview

@muhsina_khan 2 года назад

This seems like a very powerful app for task and project management. Thanks for introducing it to us!

@keepproductive 2 года назад

Our pleasure!

@dalydegagne1839 5 месяцев назад

Great presentation Francesco! Thank you. With an app like Amplenote it's clear that GTD is not, as some have thought, a dated system but, rather, one that is more relevant than ever and a reflection of the timelessness of David Allen's brilliance and insight creating it. Amplenote itself, as I am beginning to appreciate more and more, is itself a unique and highly creative approach/process which shows the continuing relevance of GTD. I am convinced and will now try Amplenote. Thanks again, Francesco.

@ekim1mike 2 года назад

Thank you!! I’ve been wanting a more recent video with this app!

@grahamdefreitas1424 2 года назад

Thanks for this video. Your guest described the history of my experience with GTD over the past decade - filling up one todo app after another with overdue tasks. Things, Omnifocus, Todoist, Notion have all come and gone for me, weighed down by a depressingly long lists of tasks that are either not done or somehow undefined but I cannot quite put me finger on the next action - until it becomes obvious and I have to stop everything to take care it immediately. Maybe AmpleNote is the promised land! I hope so.

@neilr7935 Год назад

I'm in exactly the same situation. However, I believe this is more an ADHD problem then an app problem. My ADHD brain wants to focus on whatever it finds interesting in the current moment, and this seldom aligns with what's on my task list. I'm still going to give Amplenote a shot though, as I definitely like the idea of having my notes and tasks living together.

@dalydegagne1839 5 месяцев назад

@@neilr7935 I also have an ADHD brain, and that can get in the way. I have not tried a lot of the task apps because, with few exceptions, I have not seen how I could make them work for me. Also, I am an analogue kind of guy and I love my fountain pens and paper. What makes Amplenote different is I can see myself having a good way to apply GTD (which I discovered over 20 years ago) using an app which, because of its design, will allow me to use a combined analogue/digital approach to GTD/planning and some of my note taking/note making. And, dare I hope, may also help me to overcome some of my ADHD issues.

@ceasec 2 года назад

I really like how you implemented contexts!

@jamesontravick9760 2 года назад

Thank you!! You have inspired me to take another look at AmpleNote in my system! I am excited to see how I can integrate it!

@situmam Год назад

Great video. I've been using amplenote a while and GTD was always cumbersome given the tooling. Reading this early Saturday morning, it clicked!!! Cheers

@Mark_J_E 2 года назад

Really great video and one I will probably revisit after checking out Amplenote! Thanks.

@yasminmagalhaes4309 Год назад

I've been trying to keep track of my projects on another softwares and it always became a pain with time... Something that didn't happen with my Obsidian notes and reflections But managing tasks inside of Obsidian was also not sustainable for me, but this software seems like the perfect combination of thoughts and action! Amazing video!

@mehtasdeepak 2 года назад

Good work again , love the concept

@MrToup Год назад

I enjoyed the tip for reflecting on the projects list. Copying the list of links and adding state/notes under each project. It sounds simple but it does work well.

@nicbrown265 2 года назад

I love this channel, you have introduced me to some of the best apps. What a very interesting video/app. I found it while watching your other video about using the weekly objectives in Sunsama. I have my own Momentous Planning Method that I have always used on paper but since developing shoulder pain from lugging around a huge diary have been trying to set up the same process using a digital option. I originally planned to do this with Notion but have found the learning process too lengthy (possible future project). So had recently settled on a combination of Mem (to replace my jot pad), Taskade to develop my goals and project plans, and Sunsama (or Routine to reduce the expense) to plan my days. But now by chance, I have learned of this app which seems to incorporate the best of the features of each of them and may even have some ability to hold my extensive reference materials as well.

@queensittingduck Год назад

I just started using Amplenote today. I have been a fan of the GTD system for years but couldn't keep track of my long term projects properly. This allows me to set up tasks for each project and I am looking forward to using it as a Zettelkasten to allow me to do the writing I always wanted to do. Your video showed me I could drag tasks straight on to my calendar and how to tag each task and attach it to a project easily from my daily jots page. Thanks!

@NicosProjects 8 месяцев назад

Great - Amplenote seems to be the first tool, that really helps me to set up GTD in my life. I tried Todoist and Notion but in Amplenote I see a solution. Thanks for the Video - it's a little bit fast to follow for me, because amplenote ist complete new but a great overview. Thanks a lot!

@jameswilson3436 10 месяцев назад

Wonderful video!

@lokaphil 2 года назад

Been using this for over a month and love it. Hit me up if you have any questions.

@jamiewilliams9041 Год назад

So many productivity apps available now. I've just discovered AmpleNotes, which combines quick capture, notes, tasks and calendar all in one. Hoping it will replace my subscriptions of Todoist, Reader (with AmpleCap extension) and Morgen. Along with replacing my constant switching between Logseq and Obsidian.

@piratemacfan 2 года назад

Very interesting video. Thank you. Watching you put Amplenote through GTD paces, I kept thinking whether those paces had analogies in Things3 (which has been my GTD tool of choice for several years). Of course, I'm not wanting to jigger-rig Amplenote's unique (and praiseworthy) capabilities into Things3. Forcing a Tool for Thought into a Task Management tool would be akin to forcing a round peg into a square hole. In the end, besides being interesting, your video is thought-provoking and helpful. Again, thanks.

@julinho2811 Год назад

Thank you Francesco, it looks easier than Notion but a little bit more difficult han todoist. In the other hand I would prefer to use one single app for notes, task & calendar. I will give a try next week.

@SnxadaNx Год назад

Nice to see the connection to GTD

@rebeccaowsley7233 Год назад

It seems like a mix between Evernote and all the things I love about bullet journaling.

@celiagallegos Год назад

I have been looking for a good app to utilize the GTD system in & this was great!!! I may need to rewatch a couple more times to be sure I fully understand it! Haha. But I do have one question: I’ve seen you review quite a few apps for using the GTD system, so which would you say is the best one for someone who is just now starting their DIGITAL GTD journey?! Haha. I could use allll the advice you could give! 🙏🏼 I’ve been originally thinking of just starting off with Evernote or Todoist…..😬🤷🏻‍♀️ THANK YOU!!

@jnfrbr7796 6 месяцев назад

I like how you use Amplenote for gtd and will give it a try. Could be a good way after struggling with Nirvana (too simple) and Notion (too complex). Thank you, good video and information and a pleasant voice! :)

@AmyJHarris Год назад

I just use Sunsama as my task manager. For whatever reason, I am consistent with Sunsama. Once I found it I quit my app switching and became super productive. Def worth the subscription for me. But I am going to try Amplenote and see what happens. I've been building a second brain in Logseq but think Amplenote might be a way to combine Sunsama and Second Brain which would be awesome

@Bustychiken 2 года назад

Thankssss !

@country9825 2 года назад

I'm having second thought. May be I will give up notion for ample note. After spending lot of time creating notion databases!!. 😳

@lokaphil 2 года назад

Amplenote does tasks so much better!

@somnathjadhav3312 2 года назад

I like your videos. I watched almost all of them. Thanks for such a great and informative videos.

@joshhubbs8312 7 месяцев назад

Highlights - 📚 GTD is a popular productivity system that has stood the test of time. - 📥 Inboxes help capture and remember tasks, ideas, and reminders. - 🗂 Organizing tasks into projects and contexts provides clarity on what to work on next. - 🔄 Periodic reviews help maintain a trusted productivity system. - ✍ Amplenote's daily note serves as an inbox for capturing tasks and ideas. - 📝 Amplenote's task mode and calendar mode facilitate organization and engagement with tasks. - 🗓 Calendar mode provides a visual representation of your to-do list and helps prioritize time.

@sumosnow Год назад

Where can I find more info about the tag hierarchy (e.g. ~activities, ~interests, ~kind etc.) shown in this video?

@brianmichaellim4490 7 месяцев назад

How are you able to add @location in your notes?

@edkako 2 года назад

What's the advantage of having your calendars set up as you do -- Events, Timeblock, and Inbox? Currently I have one for Work and one for Personal.

@Amplenote 2 года назад

Thanks for watching this one, Ed! One advantage of having a separate "Events" calendar is that you can make it centralize all external events and time-sensitive tasks. This means that you can check for empty slots in your schedule without leaving Amplenote (and without having to see your time-blocked tasks, which are flexible and don't represent your "availability"). "Inbox" is great if you want a calendar-like interface for your Inbox and want to keep it separate. "Work" and "Personal" is also a very useful distinction, especially if you have events in both of those areas!

@vapeurdepisse Год назад

What are the tools that allow me to schedule my tasks using drag and drop? Sunsama is the closest I found that actually worked well with Outlook, but it's yet another app on top of a to-do app, and it's $20 a month, lol what are they thinking.

@tristen_grant Год назад

Amplenote is now free.

@BartvanderHorst Год назад

Your inbox can not be empty in amplenote because it always shows your tasks in 'tasks' unless you have all the tasks assigned to not show on the specific day. In other words there is no real inbox in Amplenote, Unless you create a note naming Inbox and put all your todo's there. Or you think of your daily jot as a sort of inbox... And via the ! move function you move it to the destinated notes.

@Amplenote Год назад

Very good points! In Calendar Mode, you can create a view that only shows your Inbox - that is tasks that are in your Jots. So, when moving tasks to another note (for example because those tasks are part of a Project), they will disappear from your Inbox. Another way to make them disappear is to assign them a Start Date - this moves them from the sidebar and onto the Calendar pane itself. Let us know if this makes sense.

@BartvanderHorst Год назад

@@Amplenote yes it makes sense thanks!

@rupenjshah 2 года назад

Thanks for this. I have looked into Amplenote in the past and it looks great both as a task manager and a note taking app. However it has a massive deal breaker. On Android it does not support Android share. As a result you can't use the Android share options to share a link to the app. It seems Amplenote are aware of this shortcoming and suggest a workaround by emailing the link to Amplenote. This feels like a cumbersome workaround.

@mumrik Год назад

Agreed! They have also been completely silent on if it's even planned. I'm not a dev, but almost every notes app on Android have that feature it can't be that difficult technically to implement.

@abdullamasud4278 Год назад

I am both intrigued and confused. xD I am pretty new to GTD and task management. Though, after some readings and watching, I guess it all comes down to taking the overall idea of GTD and applying it to your own system of naming convention and organising? (i.e. I was confused about the "kind" tag particularly. Why can't we have a "todo" tag by itself? Am I missing something?)

@Amplenote Год назад

We think you can definitely have a "todo" tag by itself, no extra complications! That particular tag as seen in Francesco's video is used to group together all of the tags that describe "what kind of note" you're looking at. For example, you might have a note with tasks (and tag it with "todos") and a note containing birthdays (and tag it with "events"). But, to keep things slightly more organized, you can have both of those tags live in the same "parent tag", for example "kind/events" and "kind/todos". Please reach out to us if you have any other questions about implementing GTD in Amplenote, we'd be glad to offer as much assistance as we can.

@abdullamasud4278 Год назад

@@Amplenote Thank you so much for the clarification! I have been using Amplenotes for about 2 weeks now and honestly, am enjoying it so far (and getting stuff done!). I will be sure to reach out to you guys! Thank you again!

@Lina.powerflex Год назад

Do you think this can be used also as your second brain? or just to complete tasks?

@tristen_grant Год назад

It can be used as a second brain, for sure!

@lindaliu0315 2 года назад

Please could you talk about how Amplenote could be used as a second brain? I was literally watching ur vid on Amplenote yesterday after getting directed from Tiago Forte’s best notetaking app of 2022 - I was hoping for a new update on Amplenote and 13 hours after it was released!!! Thank you so much for your time.

@julinho2811 Год назад

I was thinking the same, how can I adapt this to BASB???

@fullpowerrolf Год назад

Dragging Tasks to calendar is exactly what should Not be done in GTD Right? Because we only want to use the calendar for tasks that Must be done that day (apointnents). Not tasks that could be done. Right? Or what am I missing here?

@Amplenote Год назад

A bit of a late reply here, sorry about that. Indeed, GTD encourages you to only apply "due dates" to tasks that carry consequences when completed *after* that date. It's a very good rule of thumb that hopefully comes across in the video too. The point of dragging-and-dropping tasks on the calendar is to be able to see how your to-do list plots in time, eg how much of it you actually have time for. We start from the notion that time is the critical resource, so to-do lists *without* a calendar (the "time axis") are less useful. Finally, in Amplenote you can create a "Domain" that shows you only those tasks that *Must* be done that day. And another Domain for time-blocking your to-do list. Let us know if this makes sense?

@Carloselcoach Год назад

Bro, do you have a complete video how YOU use GTD and where/app? Tks

@Carloselcoach Год назад

Francessco, so this is YOUR finally task and note taking management? or what app you are using in this moment. Tks

@keepproductive Год назад

This isn’t my set-up - for tasks it is Sunsama and notes - Mem

@thekreport3270 5 месяцев назад

Context don't understand how that works the way you show it. Mine turn into pages. [[@Next turns into a linked page. :(

@murabragin9556 Год назад

are there plans to add other languages? I need Russian

@BartvanderHorst Год назад

I don't understand, it start with jots, then notes then tasks and then schedule them. So why do you immediately start with tasks? And not jots...

@tristen_grant Год назад

Personal preference. You can add tasks in jots (as well as notes, etc) but if you know you're only going to be adding tasks you can go straight to the tasks section.

@hopree2839 Год назад

Welp I understood like 10% of the stuff he mentioned, but oh well I'll just try to get used to using the app

@carlosmurillo3707 8 месяцев назад

Amplenote usa el español, no he podido iniciar ...

@nigelthompson8312 2 года назад

Hang on there is Amplenote free Cor Blimley mate! The last time I looked at AN it was a bit on the expensive rip off side..if you know what I mean..

@ElkeThys 2 года назад

Looked into it a bit further and got turned off by the fact that every task needs to have a specific time. I have quite a lot of recurring, shorter tasks (watering the plants, putting out the trash) that I only want to schedule on a certain day, not on a specific time. The task overview is not clear enough for me. I don't doubt the fact that Amplenote is a great note taking app and the thought of combining it with tasks is great, but I'm sticking with Todoist for my tasks.

@vapeurdepisse Год назад

How do you pronounce unscheduled???