With no fluff, bluster or waffle I'll show you how to ... 1. Unleash and leverage the power contained in Microsoft Office. 2. SLASH HOURS from your regular tasks. 3. Avoid the pitfalls and dead ends by demonstrating what NOT to do, and why.
Hello Jason, first of all thank you for your amazing video. Is it possible to get a glossary of acronyms in a table on a Word Document ? Greetings from Portugal
You wouldn't really use an index for that purpose, as there are no speed advantages. Just create a 2 column table for each glossary item and its description. All the best.
I'm glad you liked the tutorial. Different formatting does not create separate index entries. If the indexed subentry word is the same, it will be listed once with all relevant page numbers.
Hi Jason, can you show me how I can add each chapter without numbering but all sub groups in each chapter have numbering? For example if I have chapter 2, doesn't wanna have its number before that, but all sub groups like 2.1, 2.2, 2.3 should be included, again for chapter 3 without pre number but all sub groups come with numbering like 3.1., 3.2., 3.3,. Thanks.
Sorry for the late reply. I deliberately did not take my laptop on holiday! The numbering itself is what Word controls. Any words such as "Chapter" or any punctuation you add, appears as fixed text. I hope that helps.
That is all controlled with the 'Space before" paragraph setting. The easiest way if you have lots if chapters is, lets say the first thing on your new chapter page is the chapter title in nice big letters. You should be using a style (standard or custom) for this already. Let's say you're using the built in Title style. 1. In the styles pane or the gallery on the ribbon, right-click the Titke style and choose Modify. 2. Click the Format button in the bottom left corner and choose Paragraph. 3. Set the "Space before" to something big like 200 or 300pt. Experiment. 4. While you're still in the dialog, click the Line and Page Breaks tab and check the box labelled "Page break before". 4. Click OK to save your changes and exit. Now, when you want to start a new chapter, type your chapter title then apply the Title style and Word will add a page break and move your text down by 200 or 300pt , whatever you set. I hope that helps.
It kind of works, and this is MS Office not your advice, but it throws up stuff tat is not in the index document (the list of terms). It also doesn’t update properly. I think MS Office has a major fault somewhere along the line. reat video though, very helpful - if a title fast.
If stuff is appearing in the index then it has been marked by you or somebody else. Do this ... 1. Position the cursor at the beginning of the document. 2. Turn on the Show/Hide (looks like a backward P) so you see the hidden formatting including the XE codes. 3. Open the Find dialog and type '^d XE' (without the quotes). This will find each occurrence of an XE field. 4. Work your way through until you find the erroneous inde entries and delete. I hope that helps.
Great video! :-D Thanks! :-) But does this only apply to the desktop version? In the web version of Word I don't get the option 'define new number format'......
You are correct. I call the web version the Mickey Mouse version because Microsoft have dumbed it right down. Any numbering you have set up on the desktop version will still work in the web version. But you cannot create or modify multilevel numbering in the web version - the feature isn’t there. Have a great weekend.
Thank you very much. Like the other chap, I searched all over and your's is the one that gave me the information that I was looking for. Thank you, thank you, thank you!!! 😄
So helpful. I have an issue on an existing multilevel list: can you edit to make the level 1 numbers in bold and then level 2 etc numbers unbold. I tried to edit a document for this but when I tried to edit level 2 to make it regular text, it affected everything. I could only have the numbers all bold or all regular. Ie I need; 1.0 HEADING (number and heading in bold) 1.2 Blah, blah, blah etc (number and paragraph not bold) 1.3 As per 1.2 2.0 HEADING etc as per above.
Allow me to clarify. 1. Use FONT button in the Multilevel Numbering dialog to format the number only. 2. Use the ALIGNED AT to set the indentation for the number and TEXT INDENT AT to the indentation for the text that follows the number. 3. In the styles gallery on the Home ribbon (or the Styles side pane), modify the style that is linked to the top-level heading (let's assume that's Heading 1), then click the FORMAT button in the bottom-left corner then FONT. Apply BOLD here, plus any other font attributes you require. I hope that helps.
@@JasonMorrell thank you so much, I will give it a try later on PC. I did try no.1 yesterday but could not select only the 1.1 to unbold and everything I did was applied to all numbering throughout the document. The numbering is the one thing I am complete rubbish at 🙂
THIS WAS THE BEST MULTILEVEL LESSON I WATCHED SO FAR!! I have two lists withing one heading and I was beating myself up on how to restart them. Now I know! Thank you for the strategy!!
Very useful. However the question I was looking for answer hasn’t been covered . It the issue @1:37 where numbering got crazy … I am disappointed it wasn’t covered…
@@JasonMorrell Thanks for getting back to me. Yes, I came across it exactly as shown in your video , it didn’t pick from 2 like 2.1, 2.2 and so on as it should be. I didn’t know how to resolve it. Thanks
In other words I have 3 chapters, say 1, 2 and 3. Multi level numbering works fine as it should be for character 1 and 3 including all levels in them but when it is in chapter 2 the level 2 numbering in stead of being 2.1, 2.2 …it , for a reason, continues picking from the last numbering in chapter 1 above , 1.14, 1.15, 1.16…. Ignoring chapter 2 totally as if it’s not there.
It just means you haven't set it up correctly. Somewhere you have mixed up the 'Number style for this level' and 'Include level number from'. For each of your levels, clear the 'Enter formatting for number' box and start over. Takes less than a minute. Keep us posted.
Hello Jason: Thank you for creating this video and the series of follow-up videos dealing with Multilevel Lists...These things are the bane of my existence. I'm an attorney (30 years of practice) who creates numerous documents (e.g., trust documents, wills, contracts, agreements, etc.) and I have done the best I can to learn how to use styles with my lists. Sometimes they work fine...many times, well, they don't. And I'm going to lose what little hair I have left. I look forward to taking your courses and viewing the other videos dealing with Multilevel lists. I commonly will assign Heading 1 style to Level 1, Heading 2 style to Level 2, and so on. But one of the problems I have is if I have one Multilevel list in the body of my document and then try to create another Multilevel list in, say, an Exhibit to the document. Argh...Anyway, I'll study your videos and sign up for your courses. Thank you, sir. Jay Creighton, La Quinta, CA
By far the Best Microsoft Word Tutorials on RU-vid and Better than whats on Udemy, Coursera and SkillShare. I have spent circa 2 weeks = 108 Hours watching Video after Video, and none of them have come close to what has been thought in Episode 6, 7 or 8 or the entire MS Word Playlist on this Channel. You should turn this into a Course and add it to Udemy, Coursera and Skillshare. Great Tuition and I am now going to Subscribe to your Course and aim to become a Microsoft Office Master. Thanks
In the Concordance File if I put for example: "Format (Collumn 1); "Format" (collumn 2). "format" (collumn 1); "Format" (Collumn 2) "Formating" (collumn 1); "Format" (Collumn 2) It will index the "Formating" word on document to "Format" word on index. Ok. But if a write in another line "Formatting" (collumn 1) and "Formatting see Format" I will do a cross referencing or not? Thanks! Note: the "see…" part will be written in italic.
Unfortunately you can’t cross reference using a concordance. However you can use a combination of manual marking (which allows cross referencing) and concordance (better for handling word forms).
Once you have defined your numbering system (and hopefully linked each level to a style), you need to work sequentially through your document and apply the appropriate style. It seems tesious but you'll find you power through it, even if it's several hundred pages long. Once you are done, the numbering will automatically adapt whenever you add or remove stuff.
I am really grateful you explained this!!! I had already created an Index in my almost-400-page document. Is there any way to quickly copy and paste all those words into the concordance file or do I really need to type that up from scratch?
If you have already produced an index, copy the entire index and paste it into an Excel sheet. In Excel select the Data ribbon and choose Text to Columns. Delimit by comma. Copy the results back into a blank Word document. This will give you a 2-column table which you can adapt pretty easily into a concordance. I hope that helps.
Brilliant demonstration. You have saved me hours of frustration. I can now create all the multilevel numbering I need and re-use whenever I want. You’re star!
I can now share this video with anyone wanting to learn this feature. Best I have seen so far. Great for beginners,. I have been looking for a beginners video forever. Well done. Thank yo so much!
Hi David. Indexing inherently involves telling Word what you want it to index. There has to be some human intervention. If Word had to guess, how does it determine what needs indexing and what doesn't. Perhaps AI will fill that gap in the future but for now, there is no way to avoid the manual grunt work. Sorry!
I have various styles loaded on to normal.dot. But when I open a pdf file using word none of these styles are available 😢. But these styles are always available if I open a blank word document 📄. Is there some way to solve this problem 🤷🏼♂️
Sorry for the late reply. RU-vid quarantined your question and I only just saw it. The normal template is used by new documents. If you are opening a PDF in Word, it is an existing document so it won’t use the normal template. However,, if you use the Organiser described in this video, you can copy the styles across quickly.
Hello Jason, what if I wanted my Heading 1 to repeat after the level 6 reset? Think a contract for instance, 1st first page is scope of work, 2nd page is insurance requirements, 3rd page is Terms and Conditions. All needing to start with Heading 1. I noticed I can’t edit the heading one to “reset after level x” as it is greyed out and is only an option after level 2. Appreciate all your information so far, would love help with this. Thanks!!!
Hi @claraschronicles8428, yes the top level does not have that reset option and you cannot set up level 1 to reset after level 6 because the numbering only cascades one way. I have 2 options for you. 1. This simplest way is, once the numbering is all set up, right-click each heading in the doc that you want to reset and choose 'Restart Numbering'. 2. The more technical way is to move all your current numbering down one level, so Level 1 becomes Level 2, Level 2 becomes Level 3 etc. which frees up Level 1. Link Level 1 to a style and modify the advanced settings of that style to switch 'Hidden' checkbox on. When I use this method I always set the font colour to red so I can see it clearly when I need to. Click the pilcrow (the backward P on the home ribbon) to view hidden text. Modify Level 2 so that it has it resets after Level 1. Use Heading 1 (which acts like a hidden reset) at the top of each major section. The hidden attribute means that it consumes no height on your page (except when the pilcrow is switched on). This approach gives you control. Hope this helps.
How can I have after 1, 2 and 3 back to 1 as a heading 1 in that order in a document? Especially when you have 2 sections like part A & B. Currently I'm making it in 2 separate documents but how can I do this in one document?
