11 Must-Know OUTLOOK Tips and Tricks For PRODUCTIVITY

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Learn 11 essential outlook tips and tricks for productivity at work.
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In this step-by-step Outlook tutorial, you will learn 11 essential outlook tips and tricks for productivity at work. By using these outlook productivity tips, you will be able to work much more efficient, waste less time and eliminate redundant working steps and thereby, become less stressed!
You will learn how to work with the advanced search in outlook to quickly find emails you are looking for. You will also learn how to set the work time or how to quickly switch between tabs in outlook. Further, I will show you how to change the default reminder time in outlook or how to set up and save outlook email templates. Also, you will learn more about outlook's sidebar options, and how to flag items and define a follow-up or due date. In addition, I will share how to properly move and sort folders in outlook, how to enable outlook's conversation view, how to change the email format in outlook as well as how to delay delivery of emails in outlook.
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Опубликовано:

22 ноя 2021

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Комментарии : 335

@lillianw83 3 месяца назад

The speed is perfect! I assume people find it overwhelming as they feel it may be complex, which again makes them forget the simpleness of just pausing the video or simply moving the cursor to play the video at there own desired speed. There are always more people who like the faster speed of things than like it slow; even walking feels slow so you want to run. Keep the pace please. Love it.

@LeaDavid 2 месяца назад

Thank you so much for your kind words, Lillian! Glad you liked the video :)

@Naomiee 2 года назад

Finally a video that has a lot of information but isn't 40 minutes long. Thank you

@LeaDavid 2 года назад

Glad it was helpful!

@liubiza 5 месяцев назад

The ctrl+1/2 tip is so awesome!!

@LeaDavid 5 месяцев назад

Glad you like it :)

@claudiamarrufo92 2 года назад

I appreciate the shortness of the videos but packed with useful content. Thank you

@LeaDavid 2 года назад

Thanks, Claudia! Glad you like videos. Cheers, Lea

@nthused 10 месяцев назад

Brilliant! Thank you for this video. I grudgingly use Outlook because my company uses it - but it has gotten better over the years. I like the “to-do” addition in the brand new version - but wish it just integrated into tasks. What I love about this addition is that it integrates with the Planner app that we started relying on while working remotely.

@LeaDavid 10 месяцев назад

Thanks! Indeed, I believe there is a lot of potential that is still uncovered with cross-integrating different MS tools.. thanks for sharing and all the best, Lea

@MarkLogue Год назад

Wonderful content, thank you. You do move QUICKLY so I am glad that I can stop the video to take notes. Great job!

@LeaDavid Год назад

Glad you enjoy it, Mark!

@smokemyshorts 2 года назад

Thank you very much. There were a few things I picked up that will save me time in my day-to-day work.

@LeaDavid 2 года назад

You are welcome, Kraig! Glad that you could learn something new! All the best, Lea

@BleedInAllColours 7 месяцев назад

I did not expect this video to be so helpful! Every single tip is worth knowing and I appreciate you getting to the point. Thank you, Lea.

@LeaDavid 7 месяцев назад

Great to hear that and glad you liked the video! Best, Lea

@joeyackermann3 Год назад

Thank you, I loved these tips! Can't wait to put them to use when I get to the office today!

@LeaDavid Год назад

You are welcome, Joey! Glad you could learn something new :)

@jjrlferguson 11 месяцев назад

Very clear and to the point, well demonstrated and great visuals - thank you :)

@LeaDavid 11 месяцев назад

Your are very welcome - thanks for your feedback :)

@AngelaSchansAuthor 4 месяца назад

I LOVE this video! Color code when I'm copied! Using the side bar for the calendar and tasks! Email search tips - This was SO great! I'm hooked! Just want to bindg watch all day!

@LeaDavid 4 месяца назад

Thank you so much, Angela! Much appreciated 🙏

@judyl.7811 8 месяцев назад

0:45 save time and reduce redundant working steps. 1:00 Tip 1: advanced search. 1:50 From:, To:, Subject:, etc. Has Attachment: search prompts. 2:00 Tip 2: work time 2:15 with whom you share your calendar. 3:00 Tip 3: switch email tab to calendar tab. 3:10 my own work blocks. 3:30 Control 1: Email; Control 2: Calendars. 3:45 Tip 4: default reminder time: you could either dismiss it or snooze it before the meeting. 4:35 Tip 5: Email templates, for recurring emails of the same or a similar type 4:55 Challenge: weekly project meetings require meeting notes to be send via mail. - similar type with standardized format and same recipients. 5:40 save as an outlook template which has a file type ending dot. 6:15 Tip 6: Sidebar options: 6:30 To-do bar options.

@LeaDavid 8 месяцев назад

Thanks!

@davedsilva 8 месяцев назад

Thank you for this!

@scottmorwitz2753 Год назад

Very nice. The delay all email is one I'll definitely be trying from now on. No matter how many times I've tried though, I just can't get used to the idea of threaded conversations. It just makes things more confusing to me for some reason. Rather, I find one email and sort by subject to get them all together.

@LeaDavid Год назад

Hi Scott, thanks for your feedback. I really love having threaded conversations but can also see your point of making it a bit more confusing.. :)

@Madhusudhan333 2 года назад

Really good tips. I didn't know many of them. Thanks for sharing.

@LeaDavid 2 года назад

Thanks for the feedback! Glad you could learn something new. Cheers, Lea

@garVnewB 4 месяца назад

These videos are helpful in organizing my outlook. And it saves a lot of time now.

@LeaDavid 4 месяца назад

Glad you like them!

@azmathchoudhury8702 10 месяцев назад

Not sure if this was a recent feature but as well delaying delivery which is a pro-active measure of correcting an email, there is also a reactive measure: "Recalling an email" Simply double click on the email that has been sent and wish to correct, it will open this email on a new window. Click File (top left), and at the bottom middle you will see an option for 'recall' which removes the email from a recipient's inbox

@LeaDavid 10 месяцев назад

Thanks for sharing. The recall option is not new but certainly very helpful as well :)

@aperson9682 Год назад

I’m pretty savvy with outlook but I learned how to switch between tabs. Thank you!

@LeaDavid Год назад

Happy to help!

@govindgnair 2 года назад

All the tips where really useful, thanks for sharing. Much appreciated.

@LeaDavid 2 года назад

Hi Govind, thanks for your feedback and you are very welcome! Glad that you could learn something new. All the best, Lea

@The_Relaxation_Coach 2 года назад

Thanks, this is a useful video. I have several copies of Outlook open, so I can click into calendar, emails, tasks, or shared in boxes - easier than Ctrl and numbers I find

@LeaDavid 2 года назад

Thanks, Lisa! Indeed, hopefully those tips will improve your productivity :)

@SatoshiGaming Год назад

Excellent tips, love the final one, so useful!

@LeaDavid Год назад

Thank you for your feedback!

@darcyw156 Год назад

Great tips!! I knew maybe 3 of your tips already. Now I am not sure if I want to share your video with my co-workers, or just look like a wizard. Of course I will share it, but maybe I will wait a day or two. Thanks Lea!

@LeaDavid Год назад

Hi Darcy, thank you so much! Great to hear you could take something away from the video. And sure, maybe just wait a bit and then feel free to share ;) Best, Lea

@tankersmit 2 года назад

Fantastic thank you! Definitely more than a few new ones in there!!

@LeaDavid 2 года назад

Thanks, Tania!

@29aaronjones 6 дней назад

Such a great video. I learned alot and really appreciate the tips and presentation style of the video. Very nicely done

@fernando_ray 7 месяцев назад

I liked the delay email and move draft and outbox close to the inbox. Tks for the tips.

@LeaDavid 7 месяцев назад

Glad you could take something away, Fernando!

@brucedenzil 2 года назад

Very great tips, and definately some tips that have not been mentioned before

@LeaDavid 2 года назад

Glad to hear that you learned something new, Bruce! All the best, Lea

@shauste Год назад

I found Ctrl+1 and 2 very helpful as well as conversation view. Thank you

@LeaDavid Год назад

Glad it was helpful, Stevie!

@Ankur_Misra Месяц назад

Very helpful video. Thank you. I had to slow it down at certain places when you demonstrated a couple of actions.

@rudij7060 2 года назад

Just fantatic tips! Thank you form Australia!

@LeaDavid 2 года назад

Thanks, Rudi! Greetings to you in Down Under :) Cheers, Lea

@PetydeNecro 10 месяцев назад

Superb information, thanks for sharing your knowledge!

@LeaDavid 10 месяцев назад

You are welcome :)

@abhijaynair4531 2 года назад

This is great! Thanks, Lea!

@LeaDavid 2 года назад

Glad it was helpful!

@lahcenrerbal5893 4 часа назад

Many Thank it is very imortant .

@Abhi_shakti 7 месяцев назад

Wow! I really liked your idea to keep the mails group based on conversation. Thankyou so much.

@LeaDavid 7 месяцев назад

You are very welcome!

@Asrar799 4 месяца назад

Thank you so much, I learn a lot of new things.❤

@LeaDavid 4 месяца назад

You are very welcome!

@BabySaturday 2 года назад

I picked up some new tips, thank you!!!

@LeaDavid 2 года назад

You're so welcome!

@remeshsathyadevan 3 месяца назад

Summarized, precise and valuable information. Thank you.

@LeaDavid 3 месяца назад

You're very welcome!

@JumpRopeVeteran 2 года назад

Great video. Thank you for the tips.

@LeaDavid 2 года назад

Thanks for the feedback - glad it was helpful

@miguelbreton6723 Год назад

This is great, Thank you for this well structured video :)

@LeaDavid Год назад

Thanks, Miguel, for the feedback!

@JSSPYVlogs 11 месяцев назад

A lot of information in a single video. Great!!

@LeaDavid 11 месяцев назад

Thanks for the feedback - glad you liked it :)

@pradeeppanicker5432 Год назад

Super power packed vidie with relevant information that really matters for daily office communications

@LeaDavid Год назад

Thank you so much, Pradeep!

@abohamza1354 Год назад

helpful and workable as usual. thanks too much.

@LeaDavid Год назад

You are very welcome!

@orionsirous4891 3 месяца назад

I have learned several new things, thank you :)

@LeaDavid 3 месяца назад

You are welcome!

@jczcraftsvlogs5970 11 месяцев назад

Thank you so much for sharing!

@LeaDavid 11 месяцев назад

You are welcome - thanks for watching!

@regnismada4936 Год назад

great video. so many helpful tips. the advance search features were sooo good

@LeaDavid Год назад

Thanks, Regnis - glad it was helpful!

@regnismada4936 Год назад

@@LeaDavid can I ask, are you German?

@slcsystems 5 месяцев назад

Thank you so much for your great videos.

@LeaDavid 5 месяцев назад

Thanks, glad you like them!

@iftekhar77 8 месяцев назад

thank you so much Lea, I an a new IT coop and these tips are fantastic ! :)

@LeaDavid 8 месяцев назад

You're so welcome! :)

@lejeanneharris3332 Год назад

IJ like the brief delay and email template tip. Thank you.

@LeaDavid Год назад

You're welcome! Glad it was helpful.

@micotic 5 месяцев назад

very efficient tutorial, thank you!

@LeaDavid 5 месяцев назад

Glad it was helpful!

@rmohabali Год назад

I like the presention, very helpfull and very creative, good job.

@LeaDavid Год назад

Thank you very much, Ram!

@SolomonYagiyaev Год назад

Thank you for the useful info!

@LeaDavid Год назад

My pleasure!

@babydsmama 2 месяца назад

So helpful, thanks

@LeaDavid Месяц назад

You're welcome!

@april_stefanik Год назад

Thank you! I learned something new :)

@LeaDavid Год назад

Glad to hear that, April! Thanks and best, Lea :)

@microsoftsarker Год назад

Useful tips! Thanks!!

@LeaDavid Год назад

Thanks, you are welcome!

@ailecdreifuss8627 2 года назад

Thank you. I subscribed. For me the ctrl +1 is a saving!!

@LeaDavid 2 года назад

Thank you very much!

@relaxwithmar8636 7 месяцев назад

this was brilliant, thank you !

@LeaDavid 7 месяцев назад

You're very welcome!

@mutsnuts1989 9 дней назад

Quicksteps is a good one

@cristinaotgon8299 Месяц назад

Thanks a lot! All the tips very useful, I was impressed by Ctrl + 1, 2, genius!!!

@LeaDavid Месяц назад

You're welcome!

@arthikalexander2192 2 года назад

Woah really surprised at the quality of this content! Good stuff!

@LeaDavid 2 года назад

Thanks for your feedback :) Cheers, Lea

@siddharthsingh5829 5 месяцев назад

Thankyou so much...😊😊😊

@LeaDavid 5 месяцев назад

Most welcome 😊

@SG-Photography Год назад

you are the best. Thank you

@LeaDavid Год назад

Thanks, Sharif!

@ZuzanaChrenkova Год назад

Great video, many thanks :)

@LeaDavid Год назад

Thanks, Zuzana - glad you liked it!

@rebeccaanderson9165 10 месяцев назад

learned 2 new things. View with TO DO so i can see my calendar with my inbox and delayed delivery! Thanks!

@LeaDavid 10 месяцев назад

Hi Rebecca! Thanks for sharing and glad you could take those two things away :) All the best, Lea

@samithagunarathna4659 Год назад

The final tip is the most important one for me.🤩

@LeaDavid Год назад

Thanks, Samitha!

@mmeebbzz 9 месяцев назад

Something I just figured out, if you convert an email to rich text, insert attachments, and then save the email as a Quick Part template, it carries over the attachments. That's going to save me so much time since a lot of my work involves sending the same email with the same attached documents over and over

@LeaDavid 9 месяцев назад

Hi Mia, thanks for sharing! Glad you found that out and can save so much time :) Best, Lea

@rjvidalt1 Год назад

Excellent. Very Helpful

@LeaDavid Год назад

Thank you so much!

@gmm5630 2 года назад

amazing tips!

@LeaDavid 2 года назад

Thank you very much :) Best, Lea

@AmyBartholomew1 10 месяцев назад

All of them were new to me except Email Templates. Thanks!

@LeaDavid 10 месяцев назад

Great, glad you could learn something new!

@has489 Год назад

this video is packed with info

@LeaDavid Год назад

Thank you!

@kigwa1126 3 месяца назад

helpful for me

@LeaDavid 3 месяца назад

Glad you think so :)

@priyankachakraborty5159 Год назад

Excellent tips🎉

@LeaDavid Год назад

Thanks, Priyanka, for the feedback!

@abdulhamidalhaddadi2255 2 месяца назад

Thank you

@LeaDavid 2 месяца назад

You are welcome!

@phoenixmoon3 Год назад

I have learned so much. Thank you. Subscribing.

@LeaDavid Год назад

Thank you so much and glad to hear that! All the best, Lea

@saikatghosh9546 2 года назад

Helpful ✅

@LeaDavid 2 года назад

Awesome, thanks! Glad that I could help you out :)

@glorianequintanilla2375 Год назад

Excellent video. I love your voice, tone and efficiency of your words. One question. If we apply your last tip and we would like to send an email immediately, how would we do this, send immediately? Thank you!

@LeaDavid Год назад

Hi Gloriane, thanks for your kind words - really appreciate it! If you want to send an email directly, you go to your outbox, double click on the email and click on the send button. In that case, it should go out immediately. Alternatively, you can define an exception to the rule in outlook and define a string and if that appears in the body of the email, it should be send immediately. Hope that helps - all the best, Lea

@biancamiglino 5 месяцев назад

Thank you! I’m using Google for 8 years for work and now I’ll have to use Microsoft. Your video was really helpful.

@LeaDavid 5 месяцев назад

Thank you so much, Bianca!

@Tina-gp4rg Год назад

Thank you!

@LeaDavid Год назад

You are welcome, Tina!

@robyndalton4458 2 года назад

this video is super helpful for me

@LeaDavid 2 года назад

Thank you so much, Robyn!

@robyndalton4458 2 года назад

@@LeaDavid your welcome

@louo551 Месяц назад

Thanks for the tutorial. Tasks are very different in Outlook 365. Is the view that you have in Office Home and Business 2021?

@nathanmiller6014 Год назад

That was great!!

@LeaDavid Год назад

Thanks, Nathan!

@nathanmiller6014 Год назад

@@LeaDavid yeah the next day, I set the rule for 2min delay of message! Very helpful

@alokbeswalandees6562 2 года назад

Great stuff, can u please share more insights on templates

@LeaDavid 2 года назад

Thanks, Alok! Will definitely keep that in mind when thinking about future video ideas. All the best, Lea

@bheemshankar_pk 2 года назад

good one thanks

@LeaDavid 2 года назад

You're welcome - thanks!

@tipsforall9767 2 года назад

Powerful content. Can you please make a vedio for outlook decoration.

@LeaDavid 2 года назад

Thanks! Will definitely consider that going forward - Best, Lea

@murrayh-c7937 10 месяцев назад

I use Quick Steps combined with Quick Parts instead of templates. I find it easier and even faster than finding my saved templates.

@LeaDavid 10 месяцев назад

Also a very good combination - thanks for sharing!

@Piyush_Quick_Opinion 10 месяцев назад

Very nice informative video. Very sweet voice.

@LeaDavid 10 месяцев назад

Hi Piyush, thank you so much for your feedback! Much appreciated and all the best, Lea

@Largo1981 7 месяцев назад

Very usefull video 👍👍

@LeaDavid 7 месяцев назад

Glad you liked it :)

@PatrickBijvoet 11 месяцев назад

This is the Next video I am going to watch. I really discovered your video's. Sorry about all the comments ;) I watched the one with the toxic persons. I forgot to comment. And will watch it again btw. You got a new fan! :D

@LeaDavid 11 месяцев назад

No worries, Patrick! Love the exchange so please continue to comment if you'd like to. Glad you like my content and provide me with feedback, which is really motivating. All the best, Lea :)

@PatrickBijvoet 11 месяцев назад

@@LeaDavid Thank you Lea! I will. Much to learn. And as a teacher (math teacher on highschool) myself, it is always good to see how people teach.

@simonchilds2928 Год назад

Simply Awesome thanks Lea :-}

@LeaDavid Год назад

You are welcome, Simon! :)

@avalenc Месяц назад

Somehow I'm more than a decade into a career and this is the first time I've had to use Outlook instead of the Google suite. Glad I found this as it's so disorienting!

@LeaDavid Месяц назад

Sounds great, glad you found the video helpful!

@seehenglee5969 Год назад

I like the last tip about sending with delay

@LeaDavid Год назад

Glad you found this helpful :)

@abbasyosafzai8668 11 месяцев назад

thanks Lea.

@LeaDavid 11 месяцев назад

You are welcome, Abbas!

@Larberm 2 года назад

Thank You for your great videos. I have a question, I have a folder that I have made and put emails in from specific people. Is there a way to have a link in an address book contact that I could click on to take me directly to the folder with all of their emails. Thank You

@LeaDavid Год назад

Hi Larry, that's a very good question I have never asked myself. I have not yet come across that functionality, however, I would work with a workaround and just use the search bar and search for emails from that person and / or sort your folders alphabetically, such that you know immediately where to look for. Hope that helps, Lea

@alittax 19 дней назад

8:49 If I want to make sure that one of my mails is sent, or I want to track them as a task, I BCC myself. That way, I can also use categories for certain e-mails. Also, it looks a bit stupid if the other party sees that you've CCd yourself on your response mail.

@jagdishagarwal4173 2 года назад

Hey thanks for the video. I am able to follow for grouping emails through conversations. How to navigate older file in this case? because i will no longer be bale to use search from .

@LeaDavid 2 года назад

HI Jagdish, to show the grouped, older emails of the email trial you just need to untoggle them by clicking on the untoggle sign on the most recent email. Hope that helps

@tayleanruatha 10 дней назад

Cntl+1,2,3,4 🤯🤯🤯🤯WTSF... That just changed my LIFE! LOL

@ThomannH 2 года назад

Sehr schön gemacht, ich kann Dir den Kanal von Leila Gharani empfehlen. Hauptsächlich Excel, aber auch sonst sehr gute Tipps.

@LeaDavid 2 года назад

Hallo Holger, vielen Dank! Ihren Kanal kenne ich natürlich, wobei ich die Tipps, die ich in meinem Video vorstelle, dort bisher noch nicht gesehen habe ;) Viele Grüße, Lea

@mpmgk3893 2 года назад

Appreciated

@LeaDavid Год назад

You are welcome!

@YoutubeIlluminate82 2 года назад

Awesome

@LeaDavid 2 года назад

Thanks, Malik :)

@BrookeDubinski 29 дней назад

Hi - Do you know if it is possible to extend the view of the "all day" events in Outlook? Both on-screen as well as print-view. I am only able to see a handful of events, maybe 5-6 max, and then it cuts off. Would love to be able to view all on one screen/ page. Thank you.

@ALyub-dl6do Год назад

highly underrated channel!

@LeaDavid Год назад

Thank you so much!

@ag49521 Год назад

Another Outlook tip to copy a meeting: Ctrl-C an existing meeting, Ctrl-V to the new spot. It will still let you modify it before it sends to the recipients.

@LeaDavid Год назад

Fully agree - thanks for adding!