Adding a Modern Calendar View to a SharePoint Page - Updated 2022

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Until recently SharePoint Modern sites couldn’t show list data with a date column in a Calendar view. This was a huge missing feature as this functionality makes viewing data by date very natural to consume. Now that Microsoft has added a calendar view to Microsoft Lists we also have a modern calendar view in SharePoint. Here we'll show you how to configure a modern calendar view and a quick way to also display that calendar on any SharePoint page!
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Presenter: Ashley Jolman
0:00 Intro
1:04 Creating the Modern Calendar View
4:01 Adding and configuring the list web part
7:06 Limitations
8:09 Conclusion

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Опубликовано:

21 июл 2024

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Комментарии : 120

@MrTigerjit Год назад

Excellent Video!!! so direct and up to the point. The description of the video exactly matches what is shown in it. 5 star!

@BulbDigital Год назад

Glad it was helpful CJ! Thanks!

@mohamedabdelrahman8079 Год назад

Perfect explanation and demonstration especially the walk-around solution for such issue and also the limitations part was good to point to highlight.

@BulbDigital Год назад

Thanks Mohamed, glad it was helpful!

@jherschel 2 года назад

Thanks for the video, I wish it was easier, but like you said, 'excited that there is more to come'...

@BulbDigital 2 года назад

Definitely, we'll keep our eye out!

@Meeffoc 8 месяцев назад

what a life saving! I've been looking for a solution alike since teams would not allow users to create events rather than meetings in it's calendar to be shared. Thank you!!

@BulbDigital 7 месяцев назад

You're very welcome! Such an important view for planning and prioritizing!

@IureCruz 2 месяца назад

7:16 Wonderful video. Thank you very much! Tip, it is possible to change the colors in the calendar view. To do this, you need to edit the table settings.

@BulbDigital 2 месяца назад

We've gotten similar comments before, thanks for sharing! Glad to hear it's possible.

@OpeKoney Год назад

Amazing video. It was dense and very helpful. Thanks!!!

@BulbDigital Год назад

Thank you! Happy to help 😁

@holyone2668 18 дней назад

Would it be possible to have multiple lists all feed into power bi to display them all on the same calendar?

@nurulsyazana5070 7 месяцев назад

thank you. Good explaination

@_Rodrigo_ Год назад

Excellent video and explication!! Thanks you a lot!!!

@BulbDigital Год назад

Thanks Rodrigo!

@LauraLuisaRosenberg 4 месяца назад

Hey I am really struggling, It works for 2 columns (Title and a choice column) but not all the others (string or choice columns). I checked for the internal names even with the microsoft graph. But still running into this issues, don't know how to fix it. I have a normal SP List.

@rastabsonant9643 4 месяца назад

I'm struggling to find out if there's any way to display full text of calendar entry straight away. In case not I believe I could achieve that via Events widget but I'm struggling to find a away how to feed events with excel. Any ideas? O:-)

@ros_na 11 месяцев назад

Great tutorial, Thank you.

@BulbDigital 11 месяцев назад

You're welcome 😊

@flaviosantos3889 Год назад

the best explanation so far...

@BulbDigital Год назад

Thank you! Glad we could help.

@dmsselect1587 2 года назад

Nicely done video. Appreciate the timely update.

@BulbDigital 2 года назад

Glad it was helpful!

@flcocamping9845 2 года назад

@@BulbDigital Just an FYI, when After watching your great video,, I tested it this AM, colors on Page>Webpart>List>Calendar were accurate rather than B/W. (Bug must have been fixed.) It looks great and in the "one column" view the Daily Summary slider works as well as if you are on the actual calendar.

@carlod803 2 года назад

Fantastic walkthrough, I'm currently updating my org's page and I think it's kinda dumb for SharePoint not have recurring event dates; or just updating their calendar app to a modern one.

@BulbDigital 2 года назад

Thanks Carlo! We agree it would be great if the solution was a little more fleshed out. Keeping 🤞🏼

@emjem99 2 года назад

You don't need to select the view and then edit the Web part. You just need to edit the Web part and select the required view and, once published, that's the view the Web part will show by default when the page loads. You also don't have to create the list in MS Lists as SharePoint (online) has all the MS Lists templates baked in and available when you create a new list.

@BulbDigital 2 года назад

Thanks for the tip Tea, Earl Grey, Hot!

@Jenalvy 8 месяцев назад

You can add colors using the filters by making a rule. I added a category column, the used the rule for each tag. Hope it helps (7:17)

@BulbDigital 8 месяцев назад

Great tip!

@dianaquintero1652 Год назад

Hi there! great video, thank you for taking the time to do it. Just a quick question. I have defined a start time and duration for the event on my list. is there any chance for the calendar view to consider this and not to put every event as a "all day" event?

@BulbDigital Год назад

Hey Diana, as far as we know there isn't a concept of "time" with this calendar view, only dates. However, there may be an option to go into some advanced styling for the calendar and add extra text to display the time.

@muffy1559 2 года назад

This is a great, well paced, informative video. Very helpful. I have multiple dates - events - on each row of a proposal list (Ex. Pre bid meeting date, questions due date, proposal due date), I can only seem to get one item (due date) on the calendar. Is there a way to add multiple date items on the calendar? Thank You!

@BulbDigital 2 года назад

Hi Melissa, I'm glad the video was helpful! With this particular method, you're restricted to just a start and end date per item on the calendar view. You can certainly add each of your items with their due date on your list and they'll each show up on that date on your calendar view. You will have just one date per item that will show up, unless you have both a start and end date, then the item will span across those dates.

@68pmpope 2 года назад

Interestingly enough, my calendar published in color. It also allows me to choose if an item is recurring (I used a Yes/No option for this), even though choosing multiple dates is not available. So, I would just need to put those in manually, but at least I can alert the reader as to whether or not the item is recurring.

@BulbDigital 2 года назад

Nice! Yeah it appears the colors will follow whatever theme the SP site is set to, but has no options for further customizations. Events in SharePoint have always been a little finicky with recurring/multi-day events, but glad you found something that will work!

@lorenagay8795 2 года назад

Can you use the old way of the embed code as a workaround to keep the color coding from the List calendar view?

@BulbDigital 2 года назад

From our limited testing it looks like it will always follow the theme unfortunately. We're eager for more customizations!

@seanwong7512 2 года назад

Thank you for the great video! My team's sharepoint site does not allow lists to be created directly in the sharepoint site. Is there a workaround this and if so could you give me some tips?

@BulbDigital 2 года назад

Hi Sean, having a list on a SharePoint site that is accessible to the end users is a core part of this functionality, so I'm not sure we can help much aside from encourage you to find a way to get a list on the site if you'd like to use this view!

@levisublett2051 2 года назад

Hello, thanks for the video. I'm trying to change the view of a calendar that has been migrated from classic to modern SharePoint. It still displays in the classic view though. Any suggestions? Thanks!

@BulbDigital 2 года назад

Hello Levi- unfortunately your calendar is likely based on the original events list which is stuck with classic view. The events list doesn't work with the web part required to get the modern calendar view.

@felixthecatx887 Год назад

Thanks for making this video! Does the calendar have the holidays?

@BulbDigital Год назад

No problem 👍🏼. The calendar displays whatever has been entered into the list, so if you want holidays to display, they would need to be added as items in the list!

@fernandopenah 2 года назад

Great content. How does one change the color of the item on the calendar? All the test items I've added show up in gray. Thanks!

@BulbDigital 2 года назад

Thanks! The colors of the calendar inherit whatever theme your SharePoint site uses, and you can't customize it outside of that unfortunately.

@fernandopenah 2 года назад

@@BulbDigital Oh bummer. Thanks for the reply!

@denisacechova3293 2 года назад

Nice video! what about the time zones please? When a person who opens this calendar is located in a different time zone, what would this person see?

@BulbDigital 2 года назад

Thanks Denisa! The time zone for the events will always be according to the timezone set in the SharePoint site settings, and not dynamic according to the user's time zone.

@terrellwilliams309 2 года назад

Say if I have two team sites and I want there calendar to show on one how would I do that in modern view for the calendar? Great job by the way.

@BulbDigital 2 года назад

One of the current limitations is there there's no overlay capability in the modern calendar view experience and the list web part in the SharePoint modern experience only allows you to select lists from within that current site. You can still use the events rollup web part to pull events from other site collections, but right now there's no workaround without doing something custom.

@chrischristopoulos1596 Год назад

Hello and very nice video. Can I use this calendar to post news and to have in each new audience target visibility?

@BulbDigital Год назад

Hi Chris, this calendar just reads from a list, so it won't work for SharePoint news posts unfortunately.

@chrischristopoulos1596 Год назад

@Bulb Digital Is there an other way to insert ' news posts' in another form of a calendar, where it could be easily visable for someone to check on the actual day of the post instead of the classic sharepoint news section.

@Bicyclefarms 10 месяцев назад

I created a scheduling list for my team. Some tasks take multiple weeks. My list has a start and end date. Weekends, unfortunately, are included in the start and end dates. Is there a way to filter that? Thank you for a great video!

@BulbDigital 9 месяцев назад

Hello! The short answer is this calendar view is very primitive last we checked, so I don’t believe it has the features you’re looking for here in the question. We’ll keep our eye out for it though!

@EnlightenedOne90 2 года назад

@7:15 it turning black and white is not inherent to the Calendar web part. It's turning black and white because it's inheriting the theme of your Sharepoint site. If you changed the theme you would see the color scheme update as well.

@BulbDigital 2 года назад

Thanks Jeremy, this is actually something we discovered only after publishing this video unfortunately. We still wish there was more options to customize. Thanks for the comment!

@josephansah 2 года назад

Hi. Thanks for the video. Does the 5000 item threshold limit have any impact on how the calendar behaves? I.e. do you expect to run into any issues if you end up having more than 5000 events? Second question 🙂 Do you know if, as things stand, the classic SharePoint calendar will stop being supported?

@BulbDigital 2 года назад

Modern views generally do not suffer from the same limitations that occur with Classic Pages. I have not tested with a large number of items, but I wouldn't expect it to cause any issues. All classic functionality will be eventually removed. There is no information about when and right now there are features that are missing in the modern experience.

@josephansah 2 года назад

@@BulbDigital Thanks for the response.

@cvkealey 2 года назад

I have a "leave request" list with >5,000 items and it's unable to render the modern calendar view (although "classic" calendar views load just fine....grrr)

@daylechipps7124 6 месяцев назад

Still an issue in Sharepoint Online. On premise you could increase the list view threshold.

@jvveeks920 2 года назад

Are you able to have items over multiple days? Ex: My event is from 1/5/21-1/7/21. You can do multiple date columns, how does that impact the calendar view?

@BulbDigital 2 года назад

Calendar view can display each item as spanning across multiple days (for example, start date to end date). If you have multiple date columns SharePoint will ask you which two you want the calendar view to use when you first switch to calendar view from your page. From there, the event will show as spanning across multiple dates (from start to end date). Hope that helps.

@brandiwoodson7404 Год назад

Is it possible to add more details to each record that shows up in the calendar view? One field to show kinda sucks.

@BulbDigital Год назад

Hi Brandi, there may be a way to do this with some of the advanced customization options like what April does in this video, but I'm not sure! ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-QkHQs1HX-eE.html

@wiggumo 2 года назад

How do you add Recurring events/list items??

@BulbDigital 2 года назад

Hello Mo Lo, unfortunately recurring events aren't supported at the moment, they would have to be created each year.

@sophialee2882 Год назад

can the calendar list more than 4 events in a day under the calendar view

@BulbDigital Год назад

We haven't tried it! Let us how it looks if you do!

@wiggumo 2 года назад

How can I add Recurring items for every year? Like a birthday

@BulbDigital 2 года назад

Hello Mo Lo, unfortunately recurring events aren't supported at the moment, they would have to be created each year.

@KrisRowlands 2 года назад

There seems to be a step missing....."Once you create your list....". It is possible to create a list from an Exchange calendar and/or how do you create a calendar "list"?

@BulbDigital 2 года назад

Hi Kris, the entire "Creating the Modern Calendar View" section is the instructions for how to create the content to display on the calendar. At this point in time the only way to display content on a modern calendar is to source it from a List.

@scrabblekid35 Год назад

Hi, great video but in the limitations, you should add: Week View and Day View are not available, isn't it? The same for displaying two columns in the Day entry ?

@BulbDigital Год назад

Yup, those are other limitations. Be aware that Microsoft is actively working on adding features to this. For example, Microsoft is adding a Week View that is supposed to be out this month.

@workaccount8629 Год назад

@@BulbDigital Oh that is good to hear I just started working on a sharepoint calendar to show up in teams and was curious about that. I hope that week view includes an option for a Work Week and Work Month view as well.

@rijualakkadan9751 Год назад

Can we use Lists as a Maintenance Management System?

@BulbDigital Год назад

Definitely! It may not be the "best" system for large datasets, but it knocks the socks off of using something like excel! Planner/a combination of both may be a good option for you as well.

@user-up6rs9xi5j 3 месяца назад

No option to create a new view when I click on "all items" It shows Save view as and Format current view. But no "Create view"

@BulbDigital 3 месяца назад

Not sure, you may need more permissions to the list? It should be showing.

@W.Wallace73 2 года назад

How can I add a Employee Birthday list on my Intranet?

@BulbDigital 2 года назад

Hey Andrews, this is an interesting question because we've been considering selling our solution to birthdays and anniversaries on SharePoint. As far as how to add an employee birthday list, I'll tell you that we use Power Automate to pull information from AD and publish it to a list. The tricky thing is to get the events to be "this year's instance". So someone who was born 30 years ago needs to have an event that shows up THIS year to display on the calendar, since recurring events don't work.

@shin81able Год назад

Hi, great video. Is there any way to archive the list elements and re-open if necessary. So my Idee is to archive automatically the list element if the date is over. Is that possible?

@BulbDigital Год назад

Thanks! Happy to help. The best way to attack this would be to use Power Automate to run a flow that checks for list items that are in the past, and can "archive" them. You'd either have to set a field to indicate it's archived or move to another list or similar.

@shin81able Год назад

@@BulbDigital Thanks for your response. Do you may have a video regarding to this?

@shin81able Год назад

Where exactly do you archive is there separate folder or do I have create?

@BulbDigital Год назад

Sorry we don't have a video on this particular thing! Yeah the archival mechanism is kind of up to you. We'd suggest either setting a flow to move past events to a separate list, or flipping field called "IsArchived" on the list item to "true" and filtering those out of your view.

@shin81able Год назад

@@BulbDigital No worries and where exactly can you find this flipping field? Are you maybe going to do a video regarding to this topic?

@sanakareem5944 2 года назад

How can I add comments and instructions to calendar?

@BulbDigital 2 года назад

Hi Sana! You can add comments and instructions in the list view. But when you switch to calendar view, those comments aren't visible unless you click into the event.

@cvkealey 2 года назад

The "modern" calendar view looks nice, but is just too limited to be of any real value. I understand that the classic experience had its issues, but replacing it with a less functional interface and then (very) slowly re-introducing those features people have relied on for years was not a classy move of Microsoft's part.

@BulbDigital 2 года назад

We agree, it leaves much to be desired. Often wonder what takes so long behind those doors aside from "big company, lots of policy etc."

@automan25 2 года назад

@@BulbDigital Microsoft has little motivation to innovate once they have customers locked in to their ecosystem. Microsoft if famous for getting their products 90% of the way there and then moving on to something else. So frustrating. #monopolymentality

@BulbDigital 2 года назад

It's the unfortunate truth. Wishing more of them would get fully baked.

@felixthecatx887 Год назад

@@automan25 This is so true and is the source of 90% of my headaches at work. I feel like I need to get your comment printed to a shirt.

@karlstenator 2 года назад

It's so very frustrating that overlaying list Calendar Views isn't supported yet.

@BulbDigital 2 года назад

We agree, we'd love to see a better implementation soon.

@ashleyneal7 Год назад

Can it display multiple events?

@BulbDigital Год назад

Hey! At around 6:44 you will see there are multiple events in the view. If you are talking about multiple events on the same day, that also works. 👍

@bloomhavenstudios Год назад

How do you delete a calendar view if you've created one you don't need?

@BulbDigital Год назад

Hey Anita, Whether you're in classic mode or the newer modern view, you should be able to find the delete view button when editing any view + it's usually at the top of the listed columns when editing any view. If it's the default view for the list/library, you can set a new default view and then delete the original one if needed.

@bigjonradio Год назад

So, you can add colour formatting to a Modern calendar, but you have to hack the JSON. April Dunnam has a great video on this: ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-QkHQs1HX-eE.html

@BulbDigital Год назад

Thanks Jon! We actually stumbled on this recently and shared the video on our community page here on YT, we should add it here on this video!

@solarpunk_ 2 года назад

It would have been handy to show the limitations at the beginning of the video.

@BulbDigital 2 года назад

Thanks for the feedback Tim!

@TheSnekkerShow Год назад

Me at work today: "I must be an idiot because I can't figure out how to add a calendar app to SharePoint anymore." Me after watching this video after work today: "Someone at Microsoft must be an idiot because nobody can figure out how to add a calendar app to SharePoint anymore." I enjoyed the irony of using an issue-tracker list template as a partial workaround to this issue.

@BulbDigital Год назад

We wish it was more straightforward than it is, we'll keep our eye out for improvements!

@jarsky Год назад

Great to know this doesnt support anything that I want to use...Outlook integration, calendar overlay and recurring events 😂

@BulbDigital Год назад

Yeah, it definitely leaves a little bit to be desired! We're keeping our eye out for updates.

@marcuscicero9735 2 месяца назад

Around 7:00 mark… can’t do overlays, can’t do colors, can’t do repeating events, can’t integrate with outlook. It’s a step in the right direction… just 15 years too late and too little. Such a shame. Had high hopes I’d learn how to maximize calendar sharing in Teams only to find it’s worthless. Not your fault. MS game has always been lame 🤦

@BulbDigital 2 месяца назад

Calendars in SharePoint are still a problem. We wish they weren't 😣

@tiggavideo Год назад

So as usual this is a half cooked solution from MS. Modern event view is available for years but still cannot show custom columns or just a simple calendar view. Pathetic really.

@BulbDigital Год назад

If you can figure out why MS can’t get calendar views sorted out, report back to us, we’d love to know too 😊