Best Information Architecture Strategy for Modern SharePoint Online | Tips & Tricks | E030 

Appreciate that! thanks for watching. Yammer challenge accepted!

Hey there! Thanks for watching the video and for your great question. When stepping into an existing organization that needs to refactor their information architecture, there can be several obstacles. One common obstacle is resistance to change. People may be comfortable with the current structure and may not see the value in reorganizing. It's important to communicate the benefits of a well-designed information architecture and how it can improve efficiency, findability, and user experience. Another obstacle can be legacy systems or outdated tools, such as InfoPath forms. These may not integrate well with the new information architecture design. In these cases, it's important to evaluate the existing solutions and identify the best approach for transitioning to a more modern and integrated architecture, which can include using Power Apps or other tools that align with the new design. When retrofitting existing list items or documents to fit into a new information architecture, it's often necessary to do some data transformation and migration. This can be a complex task, especially if there is a large amount of existing data. It's important to plan and test the migration process thoroughly to ensure that data is successfully moved and mapped to the new architecture. Overall, refactoring an organization's information architecture requires careful planning, clear communication, and a phased approach to implementation. It's also important to involve stakeholders and end users throughout the process to ensure that their needs are understood and met.

Appreciate that

Hello, thanks for watching. If you are using the term store for tags, then yes, you can secure the group of tags to a certain set of users and/or security groups

thanks for watching Tarek....hit me up on LinkedIN

hey Tobias, is this the case when adding the columns to a new site collection? The content type should already be available to the existing site collection, and for new site collections, it may take a day or two to be auto provisioned. The content types should not need to be manually added. Let me know how this is working...oh, yeah, thanks for watching!

@@DeShonClark thank you for your answer. The content types are published, i.e. I can add them. What you seem to be doing in the video is directly adding a Site column (e.g. "Tesla Category") instead of adding the content type. In my environments (even after waiting for days / weeks) the custom columns are only visible after I have added the Content Type. As I would like to add the columns to the existing content types (e.g. News), I need to first add my base content type, then remove it including the columns and only thereafter can I add my custom columns to the existing content types in the site.

@@tobiasochsenbein3412 Im having the same behaviour. Has there been a change?

awesome! glad this is working for you. It can be a bear to set-up, but once it is rolling it's like honey! I'm seeing Modified By as well, seems like Msft changed it. They have also changed how site columns from the content type HUB are associated to the site pages library...a few extra clicks...mostly not obvious, but I will shoot an updated video showing the new technique.

Hey there! I'm glad you found the video helpful. Unfortunately, in the video, I didn't cover how to replicate the Tesla top navigation with the dropdown menu. Creating a custom top navigation with dropdown menus would require some additional customization beyond what I covered in the video. I'm sorry I can't provide you with a direct solution for this specific customization. However, if you're interested in creating a custom top navigation with dropdown menus in SharePoint, there are a few different approaches you can take. One way would be to use SharePoint Framework (SPFx) to create a custom web part with the desired navigation structure. Another option would be to use the SharePoint Online Modern Script Editor web part to add some custom JavaScript and CSS to achieve the desired functionality. I hope this helps, and I apologize for any inconvenience. If you have any other questions or need further assistance, feel free to ask!

with the new change, you have to add the content type to the site pages library, and then add in the columns. There are a lot of hoops to jump thru, not sure if Microsoft really thought this out

​@@DeShonClarkhahaha, I think they not ;) Thanks for reply :)

Never mind. It took ~36 hrs for my custom site columns to appear in "Add from existing site columns" on teh Site pages library.

glad it kicked in for you....yes when working with the HUB...time (waiting) is everything...I've had some many developers run in circles because they made changes premature....glad it is working for you