Reminders is really one of my go to apps. But another person on this video commented about something called good tasks that uses the infrastructure of reminders and takes it one step further. I’ve been playing with it and really enjoyed it. You might want to take a look also.
@@TheMacWhisperer Great video, I was searching for a great task manager only to find out I already had one. Lol. I have a quick question. Do you input on the good task app or the reminders app?
This may be the best “how to” video I have ever seen. My first time to see you but I have subscribed and look forward to seeing your past videos as well.
What a great video! Thank you. It has inspired me to try out Reminders. So glad to have found your channel. I also enjoyed your Notes video. You are a great teacher!
Dylon that was a very good video. I have viewed many videos by well known RU-vidrs and learned nothing new. I gave your video a try and was surprised at the number of excellent things I learned. Very interesting material. I’ll now watch the other videos you have so I can gleam more of these nuggets of information. Keep these videos coming!!
Here's how I look at it. A reminder is something that gets completed, or crossed off… or something that is a part of a larger list. A reminder is something that I want to be alerted about, but not only at a specific time… Possibly at a location, or when I am speaking to a particular person. A reminder can be snoozed or rescheduled without any major issues. A calendar appointment is something that MUST HAPPEN at a particular place and/or time. it cannot be moved without alerting the other parties. A calendar appointment can be preset with multiple alerts, including a "time to leave" alert so I know when to get in my car to get to that location. So a doctor appointment goes on my calendar, but a reminder to "call my doctor" would go. in reminders. If I choose to call my doctor the following day or snooze the reminder to a later point it's no big deal, but if I don't show up at the doctor's appointment I am going to. get charged for it. This way I keep the tiny tasks (of which there are thousands) off my calendar so that when I look at my calendar I can see what I HAVE TO DO because it is scheduled and time-sensitive rather than being overwhelmed by all the tasks I might WANT TO DO today, but might not get around to until tomorrow or later. I hope that helps!!!! Thanks for watching!
👏👏you are the best of the best. I happened to come across your video and subscribed right away. I appreciate a lot you talking not fast and so clear, you’re amazing. I’ll follow your videos from now on to learn as much as possible. Thank you sooo much👍
I really love the compliments!!! Thank you so much. If you are interested I also run a live class, and you can get a 30 day free trial of it by clicking here: www.themacwhisperer.com/offers/FXvLQVKn
Things is a great program, I’ve been using it for years… but between notes and reminders I have found it isn’t as well integrated, and you can’t use Siri as efficiently… So I started to migrate a bunch of my clients over.
So the short answer is that reminders doesn't have a filter or smart list capabilities... but the longer answer is that if you download an app called GoodTask, it is a separate app that builds on Apple's reminders and adds all sorts of awesome functions like filters. It doesn't replace reminders... it just augments it.
Wow! Thank you so much for this very informative video. (My sister lives across the country and uses Reminders daily but I didn’t know much about it. Now that restrictions of pandemic are easing, she will be visiting next month and I will be able to show her some things. Lol. ) I am subscribed now. Thanks again. I learnt a lot.
Only snag is the whole team has to be using Apple. In our country it is usually a mixed bag and never does everyone use the same OS so we end up having to use Google Keep when it comes to small teams. Even tried to get them to use an arbitrary iCloud mail address accounts to see Reminders, but iCloud web interface would not allow reminder dates to be set or changed. So does work well if everyone is on Apple.
This is true... in cases like that I tend to use one of the online solutions like Asana or Monday over Reminders... but when you can keep it alone Apple it is so much easier and better!!!
I"v got an overload on what reminder, notes , calendar and what Siri does. This is brilliant, I've just got to wait for the penny to drop. I also understand there is more in reminder, notes , calendar and Siri. The Penny will drop in a few days. Nice vudeo 😂👍we all make mistakes. If you don't think so your parents did. Cheers
Apple has added some new reminder and notes features in the last updates, so keep your eyes open for a new video from me soon detailing the new hashtag features and smart lists...
Thank you for this video. It's great and I've subscribed. I'm wondering if there's a way to sync tasks on reminder to apple calendar, though. I would love to see all my tasks in the calendar to see the whole picture.
I use an app called BusyContacts (it is an alternate to Apple Calendar) and its syncs easily with reminders. I haven't used the native Apple Calendar app in over a decade. You can check it out here: www.busymac.com I am not an affiliate and don't make any money from BusyMac, I just really like their software.
I see reminders about money, bills, etc. Can you show us how you have it setup? I know you don’t want to show your numbers, but maybe you could makeup some to show us. Just found your channel and I’m impressed. Thanks!
I create many different reminders lists based on separate topics by just clicking the add list feature... the bills ones are monthly reoccurring reminders that tell me when a bill is due and how much (sometimes I include the website or link to pay the bill if it is not an autopay)... The money one is usually money I have borrowed from someone or that someone has borrowed from me, or occasionally an expensive product that I want to buy but have not budgeted for quite yet. It helps me keep track of money I am expecting or that I owe. I know that is not 100% what you are asking but it is essentially a very customized solution that different people will use differently so it's hard to be more specific without a more specific question. Thanks for watching, and please keep your eye on my channel as I have a new reminders video (to discuss some of the more recent functions) in the works! Dylan
@@TheMacWhisperer The App could be improved if they add a workdays weekend option . I'm actually surprised that such options weren't added to reminders when they are present in the clock app. So I'm using the clock app and not reminders for now . Also it'd be great if there was an option to disable a set of reminders that are associated to workdays or school/college when you're off on holiday . Hope somebody can voice this to developers for the next upgrade .
Well, heck! You just made me an iPhone convert. I have an ipad and use it as my laptop. But to synch it all with my phone like you have shown here...I need to see what iphone deals my phone carrier has! TFS!! (even though you just cost me about a grand!)
@@TheMacWhisperer Basically, everything concerning the app integration in the apple ecosystem. how to optimise productivity while staying within the ecosystem? mail, notes, reminders, icloud, files, safari, siri, on mac, ipad, iphone, watch.
Great video. When you say ADD saline solution to my travel list. Are you activating. Siri manually on your phone. I assume I have to say “hey Siri add…. To my travel list “ correct?
You should watch my video on Siri. There are two distinct ways to activate Siri, one is by pressing the button on your phone, the other is by saying the words “hey Siri“. Both have their pluses and minuses. For me I use the button on the phone way more frequently because it allows me to speak longer without interrupting me and Siri trying to take action on a command I wasn’t completed with yet.
Great video! I love Apple Reminders. Having tried all the major task management apps out there, Apple Reminders just works so much better. I use it in conjunction with GoodTask which basically just puts Apple Reminders on steroids. It's great because I can go back and forth between GoodTask and the native Reminders app and everything syncs perfectly. GoodTask is much nicer on the Mac IMO.
I haven’t worked with good task! Thanks so much for sharing your knowledge with me… I always aim to keep learning and improving so I appreciate the suggestions!
Thanks! I’m preparing to record an upgraded version in the next week or two. So keep your eye out for that… Apple is added a ton of new tools since I recorded that video.
You just create them manually. They aren’t automatic and unfortunately you have to tell the program which reminders you want sorted and each of them. I think about them like a do it now, do it soon, or do it someday folders.
Great teacher! Always wanted to know how to use the re under app. How do you get Siri to respond to Remind me about this to work? I keep getting what do you want to be reminded about?
It has to be specific apps like Safari, mail, notes, messages… If you ask for it to remind you the first time and it doesn’t see it, refresh the page that you’re on and try again. It works a lot of the time, but sometimes it just won’t pick up what you’re asking for. It’s a little hit or miss.
I always say “hey Siri, remind me to run the dishwasher at 2:00 pm tomorrow” or “remind me every Wednesday at 4pm to take out the trash” or “add carrots to my grocery list”. I didn’t know you could share a web page or note to reminders tho!
I don’t have a MY LIST on my reminders app. I have a Gmail and outlook where you have my list. Any explanation for this? I tried resetting it but it’s still the same.
In settings, under iCloud make sure you have reminders turned on... many of these features are only available when you use iCloud.. not the other services like gmail and outlook. I suggest having all of your reminders ONLY in iCloud and turning all the other services off completely so you don't have problems, overlaps or duplicates. You can turn off the gmail and outlook accounts by going to settings, mail, accounts and unchecking reminders on both of those services (but move any existing reminders out before you turn them off).
So I get this question a lot. Calendar and reminders are very different things. I know people want to combine them and intersect them… But a calendar event should only be something that has to take place at a certain location, or at a certain time… Where a reminder SHOULD take place by a certain time but it is not a necessity… So a doctors appointment goes in a calendar, but a reminder to call the doctor goes in to reminders because if you forget to do it on Tuesday you can still do it on Wednesday. If you would like to see your reminders in your calendar applications there are several third party apps that can do that the one I’ve had the most success with on the computer is called busycal… But good task (which is an augmented version of Reminders that syncs through Apple) also has some nice crossover features. For me I like to keep the two separate… So I guess the answer is that you can’t send and share from one to the other directly but with a third-party app you can make it work.
Thanks for an answer even if it wasn’t what I had wished for. Reminders just seem easier to setup then an appointment but then looking at the monthly view gives me a clearer idea of what my month looks like. Thanks again and I will continue to watch and learn.
Love your work. Do you know how to get Siri to read your reminders for today’s date only without Siri reading unfinished reminders from any previous dates as well?
You are kind of working against how the "today" list is set to work, because it defaults to anything due today or OVERDUE, and there's no easy way to change that, but you can create a new Smart List on your computer with the rule "Due Today" and the include PAST DUE button unchecked. You need to give the list a specific name (Today is already taken so maybe "Get it Done" or "Urgent"), and then you can ask Siri what's on THAT list and she will tell you what is due today.... But if it were me I would complete or put new deadline dates on the OLD tasks that you have not completed that are OVERDUE and showing up in TODAY so you don't need to do all that work.
So your scheduled tasks also have to be in another list? I understand the "scheduled" group is fixed. What list should I put my tasks with a date? I really don't like them showing up in regularly used lists. Should I make another Scheduled group?
+Butch Fagan it automatically create a list of all of your scheduled tasks. So if you definitely don’t want those scheduled tasks inside of a particular list I would create a specific list just for them and leave them there. For me, I don’t mind the scheduled ones showing scattered across other lists. It keeps it helpful… Since a lot of the time I do want to be reminded at a certain date… Even if that date is a year in the future.
Great video. That explanation at 13:11 is fantastic. I never knew we could utilize Siri like that. Amazing! But I can't seem to figure out how get 'show' or 'hide' to appear in a list? It seems very random when i'm dragging a new task in a list near the top. Sometimes it appears, sometimes it doesn't. I'm doing something silly i imagine? Is there a way to set 'show' the completed items by default?
The show is always at the very top of the list, so if you scroll down from the top you will see it on the right. It's pretty inconvenient to have it always show the completed... so they don't give you that option. I rarely show them, and when I do I usually turn it off as soon as I have done what I need to do there.
@@TheMacWhisperer I’ll have to play with it. I can’t seem to mouse over or pull it down. I’m a pretty tech savvy guy so to be honest, it’s baffling to me and somewhat funny I can’t seem to easily find the hide/show. Lol. Keep up the good work. I’ve been watching your videos recently in an attempt to Bette harness these tools to be more organized.
Not a stupid question at all. Yes you can, but Siri is much better at adding things to the reminders app and she is adding things to the notes app. You can simply say create a new note saying… And then start dictating. Or you can open a note manually and click the dictation microphone at the bottom of your screen in order to start talking through a note… Both ways work, but neither way is perfect.
So sad I haven't watched this video before I purchased Things 3 :) Looking nice software but inferior to Apple native solution. Thanks a bunch for this tutorial!
It's a bit of a shame that Siri still cannot distinguish between two languages. The German commands to add something to a list are so clumsy but if I change the whole setting to English to use Add To List, it doesn't understand the German items I would like to add. First world problems :) Thanks for the amazing video.
I agree, it’s a shame that Apple hasn’t been able to fix that glitch… But there is so much good about it but I’m willing to overlook some of the glitches that are still showing up.
Not in the Apple calendars app… But there are third-party apps like BusyCal that show the reminders with the calendars. I have used BusyCal instead of the Apple calendar for many years, and think it’s great software. So if you really need to have the reminders with the calendar, that’s how I would do it.
Great video! Thanks 🙏🏻 One thing though : the “remind me this” doesn’t work for me with Safari! I have tried different web pages and instead of Safari Siri reminds me of a Podcast 🤨 What could the reason be?
I look it again.. In Combi with Mail and Siri… you Said it is possible at any time … „Hey Siri remember me about this in 1 hour“ any time means Day Date… but this is not possible? … waiting for NEXT Video.. What’s best? Have a coole 🍺 and iPhone and watch your marvelous Tutorials!!!! (maybe a good snack too)
That all the depends on how you have your notifications set. Go to settings, notifications, reminders, and take a look. You can have them sent to an audible tone (of your choosing) if you like… But most people just use them with a banner or an alert. It’s all up to you.
Thanks for this video (first-time viewer of your channel). I’ve tried a number of different systems over the years, starting in college years ago & moving to digital on an iPad 2. I used the 2Do app for several years. Recently, I’ve been using TickTick, which I like well enough, but I keep trying out Reminders from time to time. Finally, I think I can use it (I kept having trouble with recurring tasks; they would end abruptly if I deferred a task to a later date. I *think* this is fixed. I appreciated your video. I’m also looking forward to the further development in iOS 16. Would love to see a new video when the time comes. Thanks!
Other comments say this is the best "how to" video. I'd like to agree and add to your adsense metrics with a comment, like, subscribe, and a rung bell too! @10:41 my iPhone Reminders doesn't have "Flagged". How can I add to this quadrant to get the 4 special sections? (I have iCloud turned off because I hate the intrusive push-sales for more space hogging my iPhone)
Does your iPhone reminders have the other sections? (Today, All and Scheduled)? If not, you may still need to upgrade to the latest reminders version. Somewhere on your screen you should see an option to upgrade it. If not, find out what iOS you are using by going to settings, about, and let me know and I will see if I can guide you in the right direction.
The weekly and monthly reminders lists are just names… You can name a list anything you want… I chose to name mine weekly/monthly/someday, but you can call it anything you like.
@@TheMacWhisperer I found it: Mail: Select Subject Text; right click, Share to Reminders. Messages: Select text of the message, right click, Share to Reminders. It works! Thanks
The reminders app has been preinstalled on every Apple Computer since 10.8 (Mountain Lion). You don't look for it in the App Store, you will find it in your applications folder.
@@PauloParreira I get it. To me Calendars and Reminders are very different animals. I don't want my reminders all over my already busy calendar, so I understand why Apple separated the two of them. However for people who want them together you have to find an app that will put them in the same place since Apple doesn't. And yes, you would be using a 3rd party app to address your calendering issues, but to me Todoist is an overly complex reminders replacement app, (that is not inherently Siri-usable) so getting off todoist is the discussion, not whether you might still need 3rd party apps for other (calendar viewing related) purposes.
@@TheMacWhisperer yes its a 6 plus 12.5.3. Im also having trouble on my new laptop with indenting a task/project list beneath the task like you did under edit for the make video
Reminders and calendar events are different. Neither of them will alert you via text. You can control how they "notify" you from the settings/notification section of your devices.
I see you do not have an Inbox. So every task you ask Siri to add seems be added in your This week list. But what about tasks which are not due this week? Do you manually drag them from the this week list to another list when you have the time to do so?
The “this week“ list is not really things that will get accomplished this week it is just the things that are on my front of mind. It’s sort of like a catchall. All of the things that I am planning on doing I usually intend on doing this week. Then once or twice a week I go through the list and take things that are lower or higher priorities and either put dated reminders on them, or move them into other lists. You can also ask Siri to put things into specific lists for you, which I also do from time to time.
@@TheMacWhisperer Great, thank you. So task you really need to work on get a date so it appears in the today or scheduled section. So you rather put dates to tasks which are in other lists when you want to work on them this week rather than move them in the this week list?
Are these features strictly related to computer use of reminder? I tried this with an iPad Pro, but it does not allow for the procedure that you are taking - primarily taking a NOTE and creating a REMINDER.
You can totally do it on the iPad. In notes, select the note you want to be reminded about, click the three dots in the upper right corner, select send a copy and choose reminders. It should be in a similar place for other apps on the iPad. I have used it for years from my phone and iPad so you may just have to hunt around a little, but it is there. Or you can just let Siri do it for you by saying "Remind me About This" when it is on your screen.
Hi try to go to your settings > display & brightness and then TEXT. Inside there you will able to adjust your font/text size. ;) Let me know if it solved your problem. :)
Apple updated the Reminders app a couple of years ago… And if you are using the older version you might see an upgrade now button somewhere on your phone or computer. The proper question is not what version I am using, I am using the latest version… The question I suppose is what version you are using.
