Section Breaks and Column Breaks In Word

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Section breaks and column breaks in Word are very confusing for the uninitiated. For example, how do you rearrange pages in MS word using section breaks?
This video walks you through every type of break in Microsoft Word and explains when and how you would use each break type.
There are 4 types of section break:
- Continuous (great for different column layouts on the same page)
- Next Page (good for mixing portrait and landscaper orientation)
- Odd & Even Page (good for chapters or segments)
... and two other types also
- Page Break
- Column Break
There's also a Line Return (or Soft Return) which isn't officially a break.
TIME CODES (click the link to go directly to that spot in the video)
(0:20) The simplest break - Page Break
(0:46) The Pilcrow - Display the Page Break hidden formatting
(1:12) Next Page Section Break using a Portrait - Landscape - Portrait example
(3:33) Odd Page Section Break
(5:42) Converting text to two or more columns
(6:42) Continuous Section Break (created automatically)
(7:09) Column Break
(7:26) Continuous Section Break (created manually)
(7:55) Having fun with Columns
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😃 ABOUT THE PRESENTER:
Jason Morrell helps people of all levels to leverage the power of Microsoft Office. Delivering training since 2002, he loves to simplify the hard stuff and provide helpful, actionable advice that has been proven to slash hours from daily computer tasks. Jason lives with his wife and 4 kids on the beautiful Gold Coast in Queensland, Australia.
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Опубликовано:

24 июл 2024

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Комментарии : 55

@leroyguillot481 5 лет назад

You have changed the way I use Word with 9 simple videos!! I have been trying to understand these subjects for years. Thank you very much for these videos. Please do more on the whys of how Word works. I feel these videos are more helpful for a novice like myself that needs a little more technical information. Great job, and thanks again.

@JasonMorrell 5 лет назад

Thank you Leroy. I really love your comments and I'm glad you are finding my videos useful. More Word videos on the way, so watch this space.

@joan-mariacbrooks 4 года назад

Video 4: I'm used to working with some of these section breaks, except the odd/even breaks but you definitely made things a lot clearer on a fast way to change portrait and landscape pages. You've taught me a great deal, even though I've been at the 35+ years. Thank you so much.

@JasonMorrell 4 года назад

You're welcome Joan. Thank you for your kind words. Jason

@reazulahsan3572 5 лет назад

Indeed it changes a lot of my ways of using words, I have been practising for the last 12 years. Thank you so very much.

@JasonMorrell 5 лет назад

That's great to hear. Thanks Reazul.

@palmfronds 2 года назад

Jason, I've always struggled with trying to use and understand these tracking changes. This video was immensely helpful in clarifying how this feature works. Thanks very much!

@JasonMorrell 2 года назад

No worries at all Paul. It's always nice to hear when one of my videos has helped somebody get over a stumbling block. Have a great day.

@David-tg8ku 2 года назад

A very clear and concise explanation by using examples - very helpful! Thanks

@JasonMorrell 2 года назад

Thanks David

@trishtessier6 2 года назад

Many thanks for posting this. It was very useful. Never understood how to do section breaks properly.

@JasonMorrell 2 года назад

That's great to hear. Thanks Trish.

@TheJoshtheboss Год назад

I insta like your videos because I know top quality is guaranteed!

@JasonMorrell Год назад

Cheers TheJosh.

@khaledalobaidli2154 3 года назад

Thanks, section break really helped rearrange pages. Please consider adding the keywork: rearrange pages in MS word using section breaks.

@JasonMorrell 3 года назад

No worries Khaled. Thanks for the tip.

@lesamourai777 4 года назад

Thank you for sharing these very helpful videos.

@JasonMorrell 4 года назад

No problem. You're very welcome. Thanks for the comment.

@cerriebaines5059 2 года назад

Super helpful thank you! :-)

@JasonMorrell 2 года назад

Glad it was helpful! Thanks Cerrie.

@sarajitsil 3 года назад

Very useful video. Thanks for creating this content 👍

@JasonMorrell 3 года назад

No worries Sarajit. You're welcome.

@fntsmk 3 года назад

Thanks mate! Well done!

@JasonMorrell 3 года назад

No problem 👍

@jfeeble 3 года назад

very helpful, cheers

@JasonMorrell 3 года назад

Thanks Steven.

@fenbraund1316 4 года назад

I'm brushing up on some rusty Word skills and have just found your most excellent tutorials on RU-vid. You make it so easy for us to learn - thank you! I do have one question... is it possible to add a Next Page Section Break to a Word Style Heading? I'm creating a Report template and want each main Heading to appear on a New Page. I can only find the option to add a Page Break - which causes page numbering issues in the doc.

@JasonMorrell 4 года назад

Hi Fen. The quick answer is that when defining styles, the only option you have is to set Page Break Before under the Paragraph settings. You could add a unique character at the beginning of each section heading (e.g. ^) then using some VBA, loop through the document and for each ^ found, remove it then insert a section break next page.

@gfwarren21980 3 года назад

Thank you for the video. I was wondering how you got the random text to work with?

@JasonMorrell 3 года назад

Type =rand() - that's open bracket, close bracket - then press Enter.

@softlink7506 5 лет назад

Sir, thanks for this beautiful tutorial. Can you please tell me about Even and Odd breaks?

@JasonMorrell 5 лет назад

Hi Ghayas. Thank you for your kind words. An Even Page Section Break means the new section will start on the next even page, regardless of whether the current section finishes on an even or odd page. An Odd Page Section Break means the new section will start on the next odd page, regardless of whether the current section finishes on an even or odd page. Does that help?

@bradford-vts 3 года назад

Amazing!

@JasonMorrell 3 года назад

Thanks Bradford. I appreciate your comment.

@wanjiruwarama2016 Год назад

I'll have to come back on these breaks. All I use is the insert + page break. But I want to learn how to insert sections and title and author's name on my manuscript. But I wanted to know how to remove huge gaps from some of my chapters on my manuscript. I suspect page breaks (which I need) and section breaks have something to do with it. I went through the manuscript and removed all section breaks (I hope). Now, when I remove a page break, the preceeding chapter gaps disappear, but when I re-insert the page break the gaps reappear, I've tried just about everything and I'm at a loss.

@JasonMorrell Год назад

This video shows you how to use every type of break. Here are some pointers on the remainder of your comments: To create document title, click the File tab, choose Info/Properties, then click the Summary tab. Fill in the Title and Author fields. To insert the title and author name throughout the document, click the Insert tab, then click the 'Insert a Field' icon then under the 'Document Information' category choose Title or Author. To remove the blank sections of a page (called white space), move the mouse pointer between the bottom of one page and the top of the next. When you see the up/down arrow icon, double-click. This will hide the white space. I hope these tips are useful. I have a Word Mastery course that shows you all the tools you need to complete a professional manuscript. officemastery.com/word-mastery/ All the best. Jason

@doecolorado Месяц назад

Can you tell me how to get my chapter page to appear 1/3 down the page after I put a page break on it?

@JasonMorrell Месяц назад

That is all controlled with the 'Space before" paragraph setting. The easiest way if you have lots if chapters is, lets say the first thing on your new chapter page is the chapter title in nice big letters. You should be using a style (standard or custom) for this already. Let's say you're using the built in Title style. 1. In the styles pane or the gallery on the ribbon, right-click the Titke style and choose Modify. 2. Click the Format button in the bottom left corner and choose Paragraph. 3. Set the "Space before" to something big like 200 or 300pt. Experiment. 4. While you're still in the dialog, click the Line and Page Breaks tab and check the box labelled "Page break before". 4. Click OK to save your changes and exit. Now, when you want to start a new chapter, type your chapter title then apply the Title style and Word will add a page break and move your text down by 200 or 300pt , whatever you set. I hope that helps.

@davidfaubion1152 5 лет назад

The video seemed not to show how can I make columns sans the section breaks. What did I miss? When I select text and choose 2 or more columns, the section break always occurs. How do you make columns without section breaks, or how do you delete the section breaks and keep the columns?

@JasonMorrell 5 лет назад

Hi David. When you select your content and use the Columns feature to convert it it into 2 or 3 column format, a Section Break (Continuous) is added directly before and directly after the column section. These continuous breaks are required in order to have other content on the page that remains full-width or use a different column configuration. Or to put it another way, the columns feature applies to the entire section. The only way to avoid continuous section breaks at all is to apply columns to the entire document. Within the column section, a Column Break can be inserted to move the subsequent content to the top of the next available column. Make sure you turn on the Hidden Formatting icon (backward P) on the Home ribbon. This makes life a lot easier when managing breaks, including deleting them. Does that help, David? Jason

@davidfaubion1152 5 лет назад

@@JasonMorrell Hi Jason, thank you. Your video did help me to pose my question. Your reply as an explanation does inspire me to swap out my columns for tables. Tables have some formating perks over columns. * My 584-page doc has numerous section breaks as chapters each with unique header text and some unique footer page numbers. Thus it seems inefficient to re-format most of the doc back to one column. Nevertheless, my grasp of the columns formatting is limited. Please let me know when you release a video that shows how to use columns in the context of a largely single-column doc. Yea, verily I am subscribed. * Columns seem fated by link with the architecture of ancient empires that conquer all in its path. Today's columns are sneaky cyber vandals that prey on neophyte end-users.

@JasonMorrell 5 лет назад

Hi David. For large documents structured into chapters, tables are definitely the way to go. They are incredibly versatile. I alway use the tables approach with my training manuals which typically have 150-200 pages. Columns are best used for smaller, newsletter-styled documents (IMHO). I hope you find a solution/compromise that works for you. All the best, Jason.

@RGUTIERREZ36able 4 года назад

Could you do video on how to set up a multiple choice worksheet using columns please. I am a teacher and in would be very helpful

@JasonMorrell 4 года назад

Velma, would this be a printed sheet, like "Which one of these is it? A B C D E" or a form with option buttons that is completed online?

@per-bjarnemikalsen3996 3 года назад

May I please ask how horizontal colums can be made, with different sizes on the colums?

@JasonMorrell 3 года назад

Sure. Check this out: ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-s5wKROrHj38.html

@HMaxTube11 2 года назад

Seriously, how long did it take you to get this fluid with Word? Good one.👏👏👏

@JasonMorrell 2 года назад

A long time, but still learning ...

@timomenz6901 Год назад

Great video, but sadly it didnt answer my problem. In my thesis, I need to format a part of my document as a column, but when I do, the section breaks causes the column-formatted part to no longer identify as part of my chapter (when I collapse the chapter, it collapses everything until the column-formatted part) and even worse: It restarts my page numbering! This problem is not easily explained with words, so if we could have a video call, that would be very much appreciated and I'm willing to pay for your time Kind regards, Timo

@JasonMorrell Год назад

Hi Timo. Thanks for your question. Unfortunately, this is one of many, many bugs in Word. In the Print Layout view, the section break that is inserted when you create your column section is treated the same as another heading-styled paragraph. It's the same if you insert continuous or next-page section breaks to create a portrait-landscape-portrait section in your document. They don't collapse either. If you switch to the Outline view (on the View ribbon) everything collapses as it should. However the main purpose of the Outline View is to rearrange your document quickly, but it too has downsides, such as not display text in columns and simplified formatting. Of course, I am available for video consults, but I am unable to get around the bugginess of Word. Sorry! But I hope I have provided some solace that you're not going mad!

@timomenz6901 Год назад

@@JasonMorrell Thank you very much for your reply and for assuring me that I'm not crazy😅! I guess Microsoft has a lot to work on... Have a nice day!

@JRoth-99 2 года назад

A thumbs 👍 - after I played it at 0.75 speed!

@JasonMorrell 2 года назад

No need to slow it down. Just listen faster! Yeah, sorry about that. People here is Australia say I speak too slow. In other countries they say I speak too fast.