How To Merge Multiple Word Documents / Combine Word Documents into One File

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See how to merge multiple Word documents and combine them into one file. Use this method to add additional documents to your file quickly and easily without having to copy and paste and reformat. Your newly merged document will retain the formatting of the base document. Once you are done combining documents, you can save the file as a PDF.
📺 Watch Next - • How To Insert A File W... (Insert Attached File in Word)
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TIMESTAMPS ⏰
00:00 Intro - How To Merge Word Documents Into One
00:13 Preparing Files To Be Combined Into One
01:06 Insert Text From File
01:39 How To Name Files To Be Inserted
02:36 Save Merged File as a PDF
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KEYWORDS: #MSWord, merge word documents, combine word documents, insert word documents, add word documents together, merge multiple documents into one, combine multiple documents into one, merge word documents into one and retain formatting, save merged document as PDF, Sharon Smith HR, @SharonSmithHR
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Опубликовано:

9 июл 2024

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Комментарии : 157

@christinasanders8580 2 года назад

Thank you, this was very helpful and straightforward.

@SharonSmith 2 года назад

Glad you found it helpful, Christina! Thanks for watching!

@charlesnorris8147 Год назад

Mrs. Smith, thanks for sharing your knowledge with us. 👏🌹

@SharonSmith Год назад

Glad to help! Thanks so much for watching my videos!

@lordcharfield4529 11 месяцев назад

Thank you so much Sharon! You’ve just contributed to the completion of an NHS annual report!

@SharonSmith 11 месяцев назад

Glad you found it helpful! Thanks for watching!

@awinbisa Год назад

thanks sharon. Didnt realise how easy it was. Saved me messing with copy and paste!

@SharonSmith Год назад

Glad you found it helpful! Thanks for watching!

@mmforyou Год назад

How happy you are while explaining the concept. Look at your face. Beautiful smile.

@SharonSmith Год назад

Thank you for your kind words! Thanks for watching!

@mikelong6746 2 года назад

Thank you! You explained it clearly and quickly. Thanks.

@SharonSmith 2 года назад

Glad you found it helpful, Mike! Thanks for watching!

@onehipsista Год назад

Worked like a charm! Thank you.

@SharonSmith Год назад

You are very welcome! Thanks for watching!

@savannaleehodgkinson189 10 месяцев назад

Thank you SO SO uch. I am putting together my dissertation and wanted to cry I was struggling so much. Your video came to my rescue!

@SharonSmith 10 месяцев назад

So glad to hear my video helped you out! Thanks for watching! Good luck on your dissertation!

@dekovahuckaby333 2 месяца назад

You helped me tremendously. Such a time saver! Thanks Sharon!

@SharonSmith 2 месяца назад

So glad to help! Thanks for watching!

@oliviagrace7487 Месяц назад

Thank you so much! This is exactly what I needed. I appreciate you sharing your knowledge with us.

@SharonSmith Месяц назад

I'm so glad you found it helpful! Thanks for watching and for subscribing to my Channel!

@denisewade2638 3 месяца назад

Thank you so much. I have never merged Word documents before this was a big help.

@SharonSmith 3 месяца назад

So glad to help! Thanks for watching!

@Kongnections 11 месяцев назад

how do you merge word docs if you are working on the online/cloud version of MS Word? I don't see the Object in the online version of word?

@VK-tl5dp 8 месяцев назад

SO helpful! Thank you!

@SharonSmith 7 месяцев назад

Glad to help! Thanks for watching!

@gabygarcia5514 Год назад

Just what I needed thanks!!

@SharonSmith Год назад

Glad you found it helpful! Thanks for watching!

@DhammanistaChannel 7 месяцев назад

Thank you for this helpful tip.

@SharonSmith 7 месяцев назад

Glad to help! Thanks for watching!

@komalsaraiya1345 Год назад

Thank you! Very helpful!!

@SharonSmith Год назад

Glad to help! Thanks for watching!

@amyalvar Год назад

I love your videos!

@SharonSmith Год назад

Thank so much for watching my videos!!

@Zephyrpr 4 месяца назад

Thanks so much!!! Gained new knowledge about Word. 😊

@SharonSmith 4 месяца назад

Great to hear! Thanks for watching!

@bikedawg 10 месяцев назад

Thank you for this video. Is there a way, outside of word, to consolidate a set of word documents into one? I basically want to select a bunch of documents and consolidate them in a stack, similar to printing a bunch of documents sequentially.

@srinivassoumavansi9389 Год назад

Thank you very much, its a great thing 🙏

@SharonSmith Год назад

Glad you found it helpful! Thanks for watching!

@efthimiosspiridopoulos9531 11 месяцев назад

Thank you Sharon! Can this be dynamic? i.e. when Document01 changes the new document gets updated.

@Qaisar.Raheem 2 года назад

Thank you for sharing nice information

@SharonSmith 2 года назад

Glad you found it helpful! Thanks for watching!

@baskarp5495 Год назад

Super helpful...thanks!

@SharonSmith Год назад

Glad you found it helpful! Thanks for watching!

@rispamuiruri3935 15 дней назад

Very helpful, thank you.

@SharonSmith 14 дней назад

Glad to help! Thanks for watching!

@kaludactn Год назад

Thanks for the advice. Question: How about insert a part ( 3 pages form an 8 pages word) to a another word document?

@ahmedalkhafage4711 2 года назад

many thanks Sharon

@SharonSmith 2 года назад

You are very welcome, Ahmed! Thanks for watching!

@husseinm.5660 Год назад

thank you very much, smooth tutorial

@SharonSmith Год назад

Glad you found it helpful! Thanks for watching and subscribing to my channel!

@mariaalonso-cummins438 7 месяцев назад

You are awesome! Thank you!

@SharonSmith 7 месяцев назад

Thanks for watching!

@eitandoctor8166 Год назад

Thank you. Would it be possible to merge part of another word document, and not all of it?

@escribidormadrid3463 11 месяцев назад

Thank you. It worked perfectly.

@SharonSmith 11 месяцев назад

Glad to hear it helped you out! Thanks for watching!

@claudiurotaru1185 6 месяцев назад

Very helpul, thank you so much!

@SharonSmith 6 месяцев назад

Glad to help! Thanks for watching!

@humanresources1922 Год назад

Excellent video very helpful, thank you. I also use export to save as pdf as well.

@SharonSmith Год назад

Glad you found it helpful! Thanks for watching!

@kishorep947 Год назад

Love ur guide❤️

@SharonSmith Год назад

Thank you! Glad you liked it. Thanks for watching!

@kenabi2804 3 месяца назад

THANK YOU!!!!!!!!!!

@SharonSmith 2 месяца назад

Glad to help! Thanks for watching!

@chrissygirl3870 Месяц назад

Thank you!!

@SharonSmith Месяц назад

Thanks for watching!

@R3DACT3D9 6 месяцев назад

Thank you for the assist.

@SharonSmith 6 месяцев назад

Glad to help! Thanks for watching!

@Rizzstrainingorder_ Месяц назад

Thanks I needed this for a project

@SharonSmith Месяц назад

Glad to help! Thanks for watching!

@domingocombate8351 Год назад

This is the best free software Ive seen. Respect.

@SharonSmith Год назад

Thanks Domingo! Glad you found it helpful. Thanks for watching!

@vulanihlungwani2188 Год назад

Very helpful 👌

@SharonSmith Год назад

Glad to help! Thanks for watching!

@MojosGirl4Ever 8 месяцев назад

Thank you!!🤩🤩

@SharonSmith 8 месяцев назад

Thanks for watching!

@mansdorfvonbraun6532 2 года назад

Thanks!

@SharonSmith 2 года назад

Thank you so much MANSDORFvonBRAUN! You are my first Super Thanks❣ I really appreciate your support for my Channel and your donations go directly toward creating new videos on the channel. I wish you the best! 😊👍

@leitorres5629 Год назад

Is there a page limit of what you can add? I have a document that 90+ pages that I need to add to a pretty big file, every time I try adding it, only the first page comes in.

@johnpaulnamugot7102 29 дней назад

this is absolutely helpful ms. sharon.. but one more thing.. is this working with different layouts? ex: main document portrait with default margin the other one that i want to insert is landscape with .5 margin can be this possible without manually tricking the page setup?

@lovepeace1953 11 месяцев назад

Liked and Subscribed , Thanks for the content

@SharonSmith 11 месяцев назад

Thank you so much for liking and subscribing to my Channel! I'm glad you find it helpful. Thanks for watching!

@Dear422 3 месяца назад

Thank you so much

@SharonSmith 3 месяца назад

Glad to help! Thanks for watching!

@aamvlogger3439 Год назад

Thank you soooo much🤗🤗

@SharonSmith Год назад

Glad to help!! Thanks for watching!

@philipjose8092 8 месяцев назад

Very useful.

@SharonSmith 8 месяцев назад

Glad you found it helpful! Thanks for watching and for subscribing to my channel!

@harrisonsmovietributes1689 Год назад

what if your other documents have different size margins and layout?

@tuyizerejeanbosco6951 14 дней назад

Wowo, Amazing,,,, Thank you🥰🥰🥰

@SharonSmith 14 дней назад

Thanks for watching!

@H.pylori Год назад

Thank you!

@SharonSmith Год назад

You are very welcome, thanks for watching!

@H.pylori Год назад

@@SharonSmith It worked flawlessly. I believe that numbering the documents is the key to making this work. Thanks again so much. I have now subscribed. Please accept my super thanks for your efforts. I know it is a small amount, but best that I can do at this time. Super Thanks did not work. Will use paypal.

@paparipapari2899 2 года назад

It was excellent and practical 😘😍🌹

@SharonSmith 2 года назад

Glad you found it helpful! Thanks for watching!!

@mansdorfvonbraun6532 2 года назад

If this is too much for you, I understand, apologize, and shall fade away.

@adriene1960 10 месяцев назад

Very helpful

@SharonSmith 10 месяцев назад

Glad to help! Thanks for watching!

@flaxrinumezayanoa9433 Год назад

THANK YOU

@SharonSmith Год назад

You are very welcome! Thanks for watching!

@eppantelidis1 Год назад

This is a "text" merge. What happens if the word document contains pictures, tables etc? Many thanks for your help. Very clear and on the spot advice

@sajojsunar7644 Год назад

Let me know if you find the solution. Thank you .

@ektorasbountioukos1251 Год назад

Anyone found a solution to this?

@sajojsunar7644 Год назад

@@ektorasbountioukos1251 use online file merger.

@mohammed199866 Год назад

@@sajojsunar7644 do you have any website that you recommend? Thank you

@aathmajagopan8497 4 месяца назад

If you want to merge word files with photos and all i used groupdocs word merger it worked pretty nice for me do try 😊

@thomas6163 Год назад

Very informative, straight to the point. Thank You.

@SharonSmith Год назад

Glad to help! Thanks for watching!

@GFSHS3 6 месяцев назад

@@SharonSmith Great video. I am interested in how can I insert part of a separate document into the text?

@michellehumphrey5987 13 дней назад

Help! Every time I do this, it only carries over the first page of each document. As an example, if my document 2 has 10 pages, only page 1 carries over.

@walidja Год назад

Amazing, Awesome Thank a lot of about lesson

@SharonSmith Год назад

Thanks for watching! I'm glad you found my video helpful!

@walidja Год назад

@@SharonSmith Especially your pronunciation simple word and clear very comprehensive

@AndreaOVERCHINA Год назад

I would like to know how is possible to merge 2 docs in different languages, as one doc is the translated version, I need the each paragraph follow with the translated version.

@mindfulmoments4956 Месяц назад

Thanks, but was wondering if I could merge while keeping the formatting of the other document. For example, when I merged a table, the spacing (row spaces) seem to change!

@SharonSmith Месяц назад

Hello! Merging multiple Word documents while preserving the formatting, especially for elements like tables, can be challenging due to the way Word handles styles and formatting across documents. However, there are several methods to merge documents while retaining their original formatting as much as possible. Here are some effective approaches to try. I hope this helps! Method 1: Using "Insert Object" Open the Primary Document: Open the document into which you want to merge other documents. Insert Object: Place the cursor where you want to insert the second document. Go to the Insert tab. Click on Object (found in the Text group). Choose Text from File. Select the Document: In the dialog box, select the document you want to insert. Click Insert. This method usually retains the original formatting of the inserted document. Method 2: Copy and Paste with "Keep Source Formatting" Open Both Documents: Open the document you want to copy from and the document you want to paste into. Copy the Content: Select the content (including tables) you want to copy from the source document. Right-click and choose Copy (or press Ctrl + C). Paste with Formatting: In the destination document, place the cursor where you want to paste the content. Right-click and choose Paste Special > Keep Source Formatting (or press Ctrl + V and then select the Keep Source Formatting option from the Paste Options that appear). This ensures that the formatting from the source document is preserved. Method 3: Use "Combine" Feature for Track Changes Open Both Documents: Open the primary document and ensure it is ready for merging. Combine Documents: Go to the Review tab. Click on Compare and then select Combine. Choose the documents you want to combine. You can add the second document to the primary one, and the combined document will show changes while keeping the formatting intact. Method 4: Adjusting Table Styles Manually Sometimes, even after merging documents using the above methods, table formatting may still need adjustment. Here’s how to fix it: Select the Table: Click on the table to select it. Table Tools: Go to the Table Tools Design and Layout tabs that appear. Adjust Table Properties: Use the Table Properties to adjust row spacing, cell margins, and other formatting details. Manually adjust any specific formatting like borders, shading, and font styles to match the original document’s style. Method 5: Create a Master Document Create a New Document: Open a new blank document to act as the master document. Insert Documents as Subdocuments: Go to the View tab. Click on Outline. In the Master Document group, click Show Document. Click Insert and choose the documents you want to merge. Each document will be inserted as a subdocument, retaining its original formatting. Best Practices Consistent Styles: Ensure that styles (like headings, normal text, etc.) are consistent across documents to minimize formatting issues. Check Compatibility: If documents are created with different versions of Word or different templates, check for compatibility issues that might affect formatting. Manual Adjustments: Be prepared to make some manual adjustments after merging, especially for complex formatting elements like tables. By following these methods, you should be able to merge multiple Word documents while retaining their original formatting as much as possible.

@mindfulmoments4956 Месяц назад

@@SharonSmith /Thank you so much for taking the time to write. I will check out what you have written sometime soon. Thanks again! I appreciate it. :)

@ticeswackhamer5402 Год назад

Great video. I was so happy to find it, but unfortunately when I hold down the Ctrl key, it does not allow me to select a second document. I tried Command, which is the usual key for selecting more than one document, but that didn't work either. I'm on a Mac, running MS 365, version 16.71, the latest update. Any idea why this isn't working? Seems very straightforward.

@OchreDeb Год назад

Same issue. Can't select more than one document.

@Msmissymist 9 месяцев назад

Thanks

@SharonSmith 9 месяцев назад

Thanks for watching!

@katechen1413 Год назад

I can't find "insert object". My Word files are in Google Docs. Can I still do this? Plus, I have LOTS of them to combine.

@smohidee Год назад

Hello, In a tillable form, can we add rows in a table while the document is protected….

@SharonSmith Год назад

Hello - not if the entire document restricted to filling in forms, however you can restrict only parts of your document if you need to allow some items to be editable. Not sure if this will work for what you need to do, but here is a video on how to do that: ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-Xsh6Tk6xJB8.html Hope this helps! Thanks for watching!

@smohidee Год назад

@@SharonSmith Thank you for your reply... Locking part of the document is something I will try.... However, my query was in a table I need a plus or add a row button to add employees handling a particular task, I created a table with three rows.... At times more than three employees are handling this task

@tommishajohnson1013 2 года назад

How do you merge two documents and keep the formatting of each document?

@CC-uq7cv 2 года назад

I want to know this also!

@rohitrai4811 Год назад

great

@SharonSmith Год назад

Thanks for watching!

@abigaillinhardt5478 9 месяцев назад

Holding control does not let me pick more than file. Any ideas, anyone?

@StitchsLoft Год назад

What if you have TWO formats and do not want change either one! =/ HELP!

@hssemisbhdc2215 2 месяца назад

JUST ONE WORD "'THANKS''

@SharonSmith 2 месяца назад

Glad to help! Thanks for watching!

@loveisallthereis Год назад

I have 2 word files which have been edited separately. They also have had new comments added on both which are different. How can I merge these 2 documents without repeating their contents? Is this possible?

@syedikramullah1114 2 года назад

Nice Sharon mam

@SharonSmith 2 года назад

Thanks for watching, Syed!!

@syedikramullah1114 2 года назад

@@SharonSmith mam please make unit cost calculation in excel how to calculate ?

@TheChamberRoomExperience 3 месяца назад

When I say merge. I mean 2 similar documents and make them one. The edits that were done on one will show up and the additions will show up in one doc without it repeating. I am working on a dissertation while someone else has a copy and is editing. I kept working on it. I wished that I worked on it while IN google Docs then I would not have had this issue. She could have worked on it at the same time as me. Now I feel as if she did all that work for nothing or what I did was for nothing. I am trying to find the video that will merge similar docs. I can't seem to find a video on that.

@SharonSmith 3 месяца назад

This video may help you...it is how to compare two similar Word documents to identify the changes: ru-vid.com/video/%D0%B2%D0%B8%D0%B4%D0%B5%D0%BE-mA5iBmv5DYg.html I hope this helps! Thanks for watching and good luck with your dissertation!

@TheChamberRoomExperience 3 месяца назад

@@SharonSmith Thank you so much! I appreciate it! TEAMWORK!!

@angellas.1314 10 месяцев назад

You look so much like Tina Fey!!

@AlanaGurl 7 месяцев назад

Mines doesn’t say “insert object”. Where is that? It lets me insert everything else 🤷🏽‍♀️

@jrscisneros 2 года назад

Nice! Hard to see on mobile though…

@SharonSmith 2 года назад

Thanks Joseph! I appreciate the feedback. I will have to zoom in more. 😉 Thanks for watching!

@datha1605 Год назад

how to merge page s into One File ?

@WakiliStephenMakau 4 месяца назад

What about a document with footnotes?

@travelling_vlog8 Год назад

But font and format get disturbed

@JJ-gm4ck 9 месяцев назад

doesnt work with docx with jpg files

@anisghattassi Год назад

Also are you using the Mac or PC version?

@oplapman10 Год назад

Anis, Are you using a Mac? I'm having issues trying this on a Mac

@davidstokes9706 2 года назад

I like your videos!! Let's say you have those 3 documents and have them as fillable forms. It there a way that you only have to fill one out and it will then fill out the other 2? The reason is that I need all the information on 1 file, but only need some of those on another. And for the other documents I don't always need them, and some are double sided. Currently I have them in just one document, but to print out what I want it's kinda of a hassle to try and remember which pages I need to print when I go to print them. Having just 1 document fill out documents in other documents would be so much easier. Then I just select the window that has the document I want and print it. Thanks!!!

@ShahidAli-cw4kx 2 года назад

First View

@SharonSmith 2 года назад

Thanks for watching!

@demariz_fenriz Год назад

Very informative! Thank you ma'am! If you don't mind, i just wanna ask you this.... Why are you soo beautiful?! If being beautiful was a crime, you’d be guilty as charged, and i just got lost in your eyes! 😦🥺

@SharonSmith Год назад

You are too kind! Thanks for watching my videos. I'm glad you found them helpful!

@adriene1960 10 месяцев назад

How do you zip files, my instructor wants me to zip my as S to her!!! 😬

@SharonSmith 10 месяцев назад

Hello! If you are on a Windows PC, you can open your file explorer and select either the file folder, or the individual files that you want to Zip/Compress and then just right-click your mouse and select "Compress to Zip File" and that zipped file folder should save in that file location so you can email it. I hope this helps! Thanks for watching my videos!