How To Create Email Templates in Outlook | My Templates & Quick Parts

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Are you spending too much time answering similar emails in Outlook? Learn how to use email templates to save time and improve efficiency. This video guides you through using the free 'My Templates' add-in and the 'Quick Parts' feature in Outlook for quick and easy email responses.
✨ Key Highlights:
▪️ Using 'My Templates' Add-In: Discover how to use 'My Templates' for storing and accessing email replies. This add-in stores your templates in your mailbox, making them accessible on different devices or Outlook on the web.
▪️ Creating and Using Quick Parts: Learn how to use Quick Parts for storing reusable content, including text, images, and formatting, for quick insertion in emails. Understand the benefits and limitations, like local storage and lack of automatic sync.
▪️ Practical Demonstrations: Follow step-by-step instructions on creating, saving, and using templates with both methods. Get tips on adding formatting, links, and images to your templates.
▪️ Exporting Quick Parts to Another PC: Learn how to export Quick Parts to a different computer, ensuring you have your templates available wherever you work.
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Instead of typing the same text each time or copying and pasting your reply from another application you can use predefined text blocks with the click of a button.
00:00 Using Email Templates in Microsoft Outlook
00:53 Using Email Templates with My Templates Add-In in Outlook
03:39 Using Email Templates with Quick Parts in Outlook
06:06 Export Quick Parts to Different PC
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Опубликовано:

14 авг 2024

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Комментарии : 403

@LeilaGharani 6 месяцев назад

Stay ahead with our Weekly Newsletter. Get the latest insights and updates straight to your inbox 👉 link.xelplus.com/yt-c-newsletter

@donnaassenza3025 3 года назад

I too have been using signatures as templates which has helped me immensely. I love that you expand my knowledge of now not only excel but outlook. Thank you

@LeilaGharani 3 года назад

Happy to help, Donna!

@amrutchavan4738 Год назад

@@LeilaGharani❤

@yogibearstie 3 года назад

Gold. Your adding information such as the 32kb limit might really help us understand Outlook refusing to be more organized. Adding to quick access toolbar is the efficiencies I love.

@tedtaormina1867 3 года назад

Another Gem. Everything I have viewed by Leila is clear, concise and well delivered. Wish I had discovered her content sooner, especially Excel.

@EbenezerEbokye Год назад

Leila, I have never regret subscribing to your channel. This is very educative and helps in productivity. You would not have to be thinking on composing same mail you have sent before. I love this

@LeilaGharani Год назад

Thank you! 😃

@dbj1818 3 года назад

You’re so good, my Executive Assistant career took off since I started learning from you. Thank you friend.

@LeilaGharani 3 года назад

That is awesome, Dewayne!

@mutantninjaturtless 3 года назад

This whole time I have been saving templates as signatures. Thank you for another informative video!

@LeilaGharani 3 года назад

That's so creative!

@tsuk1210 3 года назад

Same here 😅

@timon5851 3 года назад

Doing this as well, seems to be the better option tbh

@kimfucku8074 3 года назад

That's SMAAAAAAAARRRRTTTTTT!

@Bosbulls 3 года назад

Me too.

@nbjamspice 3 года назад

Totally awesome. I'm always searching for old emails to copy replies for the same subject to different users. That ends today. Leila, thank you for this tutorial.

@LeilaGharani 3 года назад

Glad to help!

@tedcalouri2694 6 месяцев назад

Can you update for how Outlook looks now? The Outlook UI is even more of a busy trainwreck now and I don't see the icons you refer to.

@robertconrad7269 3 года назад

That was excellent! Yours has become my favorite channel when it comes to learning new things. The videos are high quality, informative, easy to follow and you are a fine and pleasant instructor.

@LeilaGharani 3 года назад

Wow, thanks! I'm glad you enjoy the videos Robert.

@haihathanh5061 10 месяцев назад

"Thank you, Leila! I've watched your videos, and they are incredibly valuable. Although I'm a Skillshare member, I've noticed there are very few courses of yours available. Fortunately, Skillshare's pricing is quite reasonable. I'd love to see more of your courses on Skillshare in the future. I'll always be your fan!"

@lizakowska 3 года назад

I am so glad I have found your tutorials! Such a time saver! I LOVE your tips and shortcuts 👍👍👍👍 THANK YOU SO MUCH

@LeilaGharani 3 года назад

You are so welcome!

@andrew.schaeffer4032 2 года назад

Hey great video. I tried following these steps for a client, but could find templates anywhere. After asking around, the reason was that the templates option wasn't selected (office 365 in the browser). Here's the trick that enables templates so people can use your video: Enable templates first. Settings (the cog top right of screen) -> View all outlook settings -> customize actions tab -> make sure "my templates" is selected -> click save - Now you can follow this youtuber

@legobatman8353 2 года назад

Cool tip, up until now I have used copy/paste from previous emails. That accent is a big bonus watching your uploads.

@TylerStanczak 3 года назад

This is such a great way to save time. Thanks for this Leila :)

@LeilaGharani 3 года назад

You're so welcome!

@mohammedmasood3046 3 года назад

I got this on right time! Thanks Leila I have to reply/provide update every hour. This feature will help me a lot. Great job!

@LeilaGharani 3 года назад

Glad it was helpful!

@chh8860 3 года назад

Thursday mornings (5:18AM) w/Leila … a 'must-watch' date … hot black coffee (no cake … but I did sneak in a freshly baked chocolate chip cookie) Interesting topic … totally unaware of its availability … found it easily with Leila's directions and it performed just as she mentioned … do not have an immediate need but can easily see its potential … good to know. Thank you … thank you … thank you.

@LeilaGharani 3 года назад

hmmm I'd love to have a freshly baked chocolate chip cookie 🙄. Just coffee now for me.

@chh8860 3 года назад

@@LeilaGharani hmmm ... by the time I could get it to you it would no longer be freshly baked ... 😞.

@kevinmahernz 2 года назад

Thanks, didn't know about Quick Parts. Currently I've got some commonly used blocks of text saved and accessible via the clipboard (Windows -V key combo), but the way you've shown here is far better! If the 32kb limit is an issue, or you've got emails that only have small things changed here and there such as who it's sent to, date/time/amount in the subject or body, you may find this useful: Copy one of your existing emails to a new one, put everything you need into it (email address it's to be sent to, subject, whatever the body of the email needs, etc) and leave spaces for whatever it is that might need to be changed, if anything, then save that draft email to your computer. Assuming you're using Windows here - right click on the file, choose properties then tick the Read only box. Now whenever you need to send that email, open it from windows explorer by double clicking on it, make any changes as necessary (add files to it or whatever) then click send...

@DeepakKumar-cd8ny Год назад

3 I can't wait to get back to work and implement quickparts, I have been saving signatures as templates, quick parts will be fewer steps.

@knaw35 Год назад

I did not realized 'quick parts' before. Great from my point of view. THX!

@akyuvar8121 3 года назад

Like before watching. If Leila is telling a feature, can’t be bad.

@vernonprevatt-usmc 3 года назад

Thanks for the Holiday Gift Leila! What a time saver 🙌.

@LeilaGharani 3 года назад

You are so welcome!

@teddyw.charawa8989 Год назад

Beauty with brains!! Stay blessed.

@drelrazy1337 3 года назад

I think videos without text on the screen is better, thanks our beautiful teacher.

@Bosbulls 3 года назад

This was a answer to my prayers. Whenever I completed a job, I need to send the job card to the customer and my line manager for example. I did a similar thing by creating a signature for this. It worked well so far, but your method seems to be a better idea. Thanks.

@LeilaGharani 3 года назад

That is awesome!

@debbiedeas8808 Год назад

So helpful, as always! Thank you!👏🏾

@gabilafora4204 Год назад

Thanks, sometimes those quick tips help a lot on our day-to-day work

@abood-po1lc 3 года назад

The only channel where you see ads and don't skip

@kinzaiqtidar2470 8 месяцев назад

great, thank u! much needed!

@joannabichta6388 Год назад

Thanks so much for this tip.

@Rutendo37 Год назад

Thank you, very helpful.

@rajeshguptha5123 Год назад

Excellent and super to save more time and increase the productivity.. So far I am copied and used us a signature for all the templates. Thanks a lot.

@alibouhaddou5233 2 года назад

Great Great tips ! Excellent video, thank you Leila !

@CosmeJunior Год назад

love your work

@RdRP 3 года назад

Thank you for these tips, Leila. I didn't know both tools. I used to take advantage of the auto-correction so the Outlook automatically replaces a word or set of letters and symbols in to a complete message. It also supports rich text, tables, etcétera, just like the quick parts.

@user-bs6zl9yf5v Год назад

Great tip, thank you.

@girishbhagwan4208 3 года назад

FANTSTIC WAY TO MINIMISE REPETETIVE REPLIES - EXCELLENT TUTORIAL

@pinchoffat5381 Год назад

Wow. Everything in your videos is amazing. Style, content, presentation !! Kudos !!

@LeilaGharani Год назад

Thank you for the kind feedback!

@h2okapi 3 года назад

Your videos are always a good source of knowledge. This one is no exception, it was time to go past the signature as many others and I do. Thanks for the insight!

@amrutchavan4738 Год назад

❤

@elnietodeanadelia 2 года назад

Outstanding! Thanks a million!

@cecet745 2 года назад

Wow very helpful info, thank you 🙏

@OntarioAndrews415 2 года назад

Brilliant! Thank you. Cheers!

@macario2711 3 года назад

I use signatures for my templates. Works well too!

@EvilGeolog 2 года назад

Thank you, Leila :-*

@karenzhou1083 3 года назад

Thank you Leila. You're always so clear.

@LeilaGharani 3 года назад

You’re welcome 😊

@anonuevojohncarlo5828 Год назад

Glad that Ive browse on your tutorials will be following for future use ND HELP.tHANKS

@felipeclemente 3 года назад

Very nice tip. Would be nice to see more outlook tips on your channel. Thanks for sharing.

@LeilaGharani 3 года назад

Thanks, will do Felipe!

@vovanduong6855 Год назад

Thanks for your shared, It was very helpful for me!

@sabuein 2 года назад

Thank you, Leila.

@iviewthetube Год назад

Thanks, I had been inserting different signatures.

@tekootianderson Год назад

Thank you for these save-timing tips 🙂

@Marcorutz 2 года назад

Fantastic! You and your explanation style

@Nexus_Dawn 2 года назад

As usual, great tips Leila! I have also used email signatures to create templates. This allows me to quickly select the canned email response I would like to use, without any size limitations.

@LeilaGharani 2 года назад

👍

@amrutchavan4738 Год назад

❤

@maryroseperona-sioson9232 Год назад

thank you for this information. 😍 very helpful!

@philellis5595 2 года назад

Great content! Thanks

@joethemlo 2 года назад

Exactly what i needed, thank you!

@travellekker 2 года назад

Thank you so much for your help Leila

@oscarbalderas6025 Год назад

Excellent - Thank you!!!

@ProFocusPhotography 2 года назад

This is great stuff. thanks!

@anab333 3 года назад

Great learnings. thank you. I have been saving templates in MS One Note. I didn't' think about saving them as signatures. will give these a try. I hope you continue adding more Outlook tips, for those of us who work almost all the time within Outlook is extremely useful. especially tips to add efficiencies and organization.

@LeilaGharani 3 года назад

Glad it was helpful!

@jenglish1986 Год назад

Ok why didn't I find your vid an hour ago? LOL - I subscribed your the bomb!!

@donnaryan3162 2 года назад

So helpful.

@iperspolise 3 года назад

Thank you Leila jan, very helpful.

@vadivel1387 2 года назад

I have been using my signature for my templates. This video is really helpful .Thanks.

@davidadams421 3 года назад

I used to save my templates as a Form accessible via New > New Items > More Items > Choose Form > Use Templates in File System but Quick Parts is a whole lot easier! The My Templates addon is a joke. Thank you for this!

@aarthigopinath7823 2 года назад

Thank you..it was useful

@joeregina3627 Год назад

I love your tutorials.

@meberoth 2 года назад

Fantastic videos. I have been a spreadsheet geek from back in the Lotus 123 days. I appreciate your teaching and presentation style.

@LeilaGharani 2 года назад

Great to hear, Michael!

@rmmccarthy1240 2 года назад

Thanks, Leila G!

@DKs_youniverse 2 года назад

Dear Leila, Thank you so much for this video. This was very helpful for me. It saved a lot of my time. God bless you. :)

@LeilaGharani 2 года назад

You're so welcome!

@onkaringawale4930 3 года назад

Very clever tricks. I will use them from today

@LeilaGharani 3 года назад

Glad you like them!

@christinas6528 3 года назад

Thank you so much! Quick parts will really help me!!!

@LeilaGharani 3 года назад

Glad to hear it, Christina!

@jenniferrose7346 3 года назад

Great video. Thanks for the info

@LeilaGharani 3 года назад

My pleasure, Jennifer.

@ankitkhanna522 3 года назад

Hi @Leila, I am using this trick since you uploaded video, it has increased my productivity 10x more.. I took a time out today to comment and thank you.

@LeilaGharani 3 года назад

Thank you, I appreciate it! I'm glad the tip was helpful.

@kgfendi 3 года назад

This content is awosome!

@shironmania 3 года назад

Good clue to use templates for repeated reply tasks.... I use create form and save that as a template and use them ...this will be beneficial when we are sending to the same recipients with different or same body of letter

@LeilaGharani 3 года назад

Glad it's helpful.

@waynes.1247 3 года назад

Great video Leila. I used the information to create Quick Parts. Thanks for posting the video. You always have some interesting tips.

@LeilaGharani 3 года назад

Awesome! Thank you, Wayne!

@derrecktravers3105 2 года назад

I can't tell you how much time you have saved me on this one.

@LeilaGharani 2 года назад

Happy to help!

@prak901390 3 года назад

With the dwindling number of people, we have to step up to work smarter. I am your ardent follower.

@nerenlakhraj5252 3 года назад

Awesome trick and tips ... thank you Leila

@AA-RON901 3 года назад

Life saver!!

@kapiljain2822 3 года назад

I tell you what you are prefect example of Beauty with brain lady. Kudos 👏👍

@LeilaGharani 3 года назад

Thank you so much 😊

@EduardKorkia 5 месяцев назад

Thank you very much! ❤

@ilvdp4ever 3 года назад

This is useful! Thank you and hope you can do more videos on outlook in the future 😊

@LeilaGharani 3 года назад

Thank you! Will do!

@ian.the.nobody 2 года назад

Yay! This should save me a lot of time. thank you so much! :D

@LeilaGharani 2 года назад

You're very welcome!

@michelrail 2 года назад

Thank you, thank you, thank you!!!! Sometime you can't see the forest for the trees. We cannot use Add-ins where I work for security reasons. The quick parts, that I did really think of, will save me a lot of time.

@LeilaGharani 2 года назад

Glad I could help!